Discipline and Corrective Action Policy and Procedures (Hard)

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Questions and Answers

What type of employee receives overtime pay under the Fair Labor Standards Act?

Non-Exempt Employee (correct)

Exempt Employee

Manager

Volunteer

Which of the following factors may influence the level of disciplinary action taken?

The length of employment

Whether the offense is repeated (correct)

The employee's salary level

The personal opinion of the Chief

What is the first step in the disciplinary process as per the policy?

Counseling Session

Termination

Verbal Warning (correct)

Written Warning

What is the role of the Executive Board regarding the discipline policy?

To review and assure accuracy of the policy Signup and view all the answers

How does the discipline policy affect the at-will employment relationship?

It maintains the at-will relationship Signup and view all the answers

What must a manager do during a Verbal Warning meeting?

Discuss the nature of the problem Signup and view all the answers

Which type of employee is defined as being not entitled to overtime pay?

Exempt Employees Signup and view all the answers

What is an example of a disciplinary action that the Spring Fire Department can impose?

Verbal warning Signup and view all the answers

What is the time frame for a member to sign the documentation acknowledging the meeting?

Within five business days Signup and view all the answers

Which of the following actions may follow a verbal warning if the member does not improve?

Written warning Signup and view all the answers

When issuing a written warning, which of the following must the manager include?

Additional incidents or information about performance issues Signup and view all the answers

What type of employee can face an unpaid suspension for infractions of safety rules of major significance?

Both exempt and non-exempt employees Signup and view all the answers

For what reason can a non-exempt employee be suspended according to the policy?

For performance issues and serious misconduct Signup and view all the answers

What must be included in a written warning regarding future conduct?

A clear outline of consequences for further failure to meet expectations Signup and view all the answers

What happens if a manager determines a member needs to be suspended?

The manager must seek approval from Human Resources Department Signup and view all the answers

In what format must a suspension be imposed for it to be valid?

In full-day increments Signup and view all the answers

Study Notes

Purpose

Department may use verbal warnings, written warnings, suspension or termination as disciplinary measures.
Department may use whichever form of discipline is deemed appropriate under the circumstances, up to and including immediate termination of employment.
Department’s discipline policy does not limit or alter the at-will employment relationship, nor does it provide any contractual rights regarding employee discipline or counseling.

Scope

Policy applies to all personnel.
The level of disciplinary intervention may be varied at the discretion of the department.
Factors considered in determining the level of discipline include whether the offense is repeated, the employee’s work record, and the impact the conduct and performance issues have on the department.

Definitions

Manager: Direct supervisor; Lieutenant or Captain.
Exempt Employee: Employees who are not entitled to overtime pay under the Fair Labor Standards Act.
Non-Exempt Employee: Employees who are entitled to overtime pay under the Fair Labor Standards Act.
Member: Exempt/ Non-Exempt employees and volunteers.

Procedures

Verbal Warning: Member’s immediate manager will meet with the member to bring attention to performance, conduct, or attendance issue(s).
Written Warning: If a member does not correct the performance, conduct or attendance issues in accordance with the verbal warning, member’s immediate manager may provide a written warning.
Suspension: If a manager determines that a member should be suspended, the manager shall seek approval from Human Resources Department.
- Exempt Employee: Manager may impose in good faith an unpaid suspension for infractions of safety rules of major significance and infractions or workplace conduct rules, such as rules prohibiting sexual harassment, workplace violence or drug or alcohol use or for violations of state or federal laws.
  - Suspension must be imposed in full-day increments.
- Non-Exempt Employee: Manager may suspend a non-exempt for the reasons allowed for an exempt employee and for performance issues.

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Description

This quiz covers the key aspects of the employee discipline policy, including the various disciplinary measures that can be taken, the scope of the policy, and important definitions. It is crucial for all personnel to understand these guidelines to ensure proper conduct and compliance within the department.