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Questions and Answers
Which of the following is NOT true about the Email Acceptable Use Policy?
What is encouraged in the use of company email?
Who can use the company email?
What should users be cautious about in regards to email?
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Which of the following is strictly prohibited in email use?
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What should users be mindful of in group messages and CC/BCC usage?
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What is included in the standard company email template?
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What does the Email Acceptable Use Policy aim to do?
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What is allowed in personal email use?
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Study Notes
Email Acceptable Use Policy
- Email is a standard way of communication in business and can cause difficulties if used incorrectly or inappropriately.
- This policy aims to reduce security and business risks, inform staff about how to use company email, ensure good email etiquette, and fulfill legal obligations.
- The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
- Business email use is encouraged for communication with customers or suppliers, marketing, and distributing information to colleagues.
- Personal email use is allowed within reasonable limits and non-work times, and all policy rules apply.
- Only authorized users, granted by line managers or the IT department, can use company email.
- Email security is important, and users should not open attachments from unknown sources, disable security software, or send confidential company data.
- Inappropriate email content and use, such as defamatory or offensive language, is strictly prohibited.
- Copyright laws are respected, and users should not share copyrighted materials without permission.
- Users should be cautious about making commitments or purchases via email, as it may form a legally-binding contract.
- An email disclaimer is included in the standard company template and should not be removed or changed.
- Email best practices include using meaningful subject lines, avoiding chain emails and all capital letters, and being mindful of group messages and CC/BCC usage.
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Description
Test your knowledge on the guidelines and best practices for using company email with this quiz. Learn about email security, etiquette, legal obligations, and acceptable content.
