Email Acceptable Use Policy Quiz

Email Acceptable Use Policy

• Email is a crucial communication tool in business and this policy aims to reduce security and business risks, ensure good email etiquette, and satisfy legal obligations.
• The policy applies to all staff, contractors, and volunteers using the company email system, regardless of location or device used.
• Business email use is encouraged for communication with customers, suppliers, marketing, and internal information distribution.
• Personal email use is allowed within reasonable limits and should not affect the email service for other users.
• Only authorized users may access the company email system, and unauthorized use is prohibited.
• Email security guidelines include not opening attachments from unknown sources, not disabling security software, and not sending confidential company data via email.
• Inappropriate email content and use are prohibited, including defamatory, offensive, or illegal material.
• Users are required to respect and operate within copyright laws and should be cautious about making commitments or agreements via email.
• The standard company email template includes an email disclaimer that should not be removed or altered.
• Email marketing and bulk email campaigns must be authorized and implemented using the company’s email marketing tool.
• Users are advised to follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.
• Policy enforcement allows the company to monitor employee email use, and breaches of the policy may result in disciplinary action or involvement of law enforcement agencies.