Email Acceptable Use Policy Quiz

Email Acceptable Use Policy Document

• The email policy aims to reduce security and business risks, provide guidelines for email use, ensure legal compliance, and promote good email etiquette.
• The policy applies to all staff, contractors, and volunteers using the company email system, regardless of location or device.
• Business email use is encouraged for communication with customers or suppliers, marketing, and internal information distribution.
• Personal email use is allowed within reasonable limits and nonwork times, subject to policy rules and should not affect others’ email service.
• Only authorized users, typically approved by the line manager or IT department, are permitted to use the company email system.
• Users are prohibited from engaging in practices that compromise email security, such as opening suspicious email attachments or sending confidential company data via email.
• Inappropriate email content, including defamatory, offensive, or illegal material, is strictly prohibited.
• Users must comply with copyright laws and refrain from sharing copyrighted materials via company email without permission.
• Users are cautioned against making binding commitments or purchases via email, as email messages can form legally-binding contracts.
• The standard company email template includes an email disclaimer, which must not be removed or altered by users.
• Email marketing and bulk email campaigns must be authorized by the marketing manager and conducted using the company’s email marketing tool.
• The policy emphasizes email best practices, including using meaningful subject lines, avoiding chain emails, and being cautious with group messages.