Email Acceptable Use Policy Quiz

Email Acceptable Use Policy

• Email is a standard way of communication in business and can cause difficulties if used incorrectly or inappropriately.
• This policy aims to reduce security and business risks, inform staff about how to use company email, ensure good email etiquette, and fulfill legal obligations.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged for communication with customers or suppliers, marketing, and distributing information to colleagues.
• Personal email use is allowed within reasonable limits and non-work times, and all policy rules apply.
• Only authorized users, granted by line managers or the IT department, can use company email.
• Email security is important, and users should not open attachments from unknown sources, disable security software, or send confidential company data.
• Inappropriate email content and use, such as defamatory or offensive language, is strictly prohibited.
• Copyright laws are respected, and users should not share copyrighted materials without permission.
• Users should be cautious about making commitments or purchases via email, as it may form a legally-binding contract.
• An email disclaimer is included in the standard company template and should not be removed or changed.
• Email best practices include using meaningful subject lines, avoiding chain emails and all capital letters, and being mindful of group messages and CC/BCC usage.