Email Acceptable Use Policy Overview

Email Acceptable Use Policy Summary

• The email policy aims to reduce security and business risks and ensure employees follow good email etiquette.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged, including communication with customers, suppliers, and marketing the company's products.
• Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
• Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
• Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
• Inappropriate content or material must not be sent or stored using the company email system.
• Copyright laws must be respected, and users should not share copyrighted software, media, or materials without permission.
• Users should be careful about making commitments or purchases via email, as it may form a legally-binding contract.
• The standard company email template includes a disclaimer that should not be removed or changed.
• Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
• Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.