Email Acceptable Use Policy Overview

The email policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.

Personal email use is prohibited during non-work times.

Unauthorized use of the company email system may result in disciplinary action.

Users should be cautious about email security, opening attachments from unknown sources, and sending confidential company data.

Inappropriate content or material can be sent or stored using the company email system.

Users are allowed to share copyrighted software, media, or materials without permission.

Commitments or purchases made via email can form a legally-binding contract.

The standard company email template includes a disclaimer that can be removed or changed.

Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.

Email Acceptable Use Policy Summary

The email policy aims to reduce security and business risks and ensure employees follow good email etiquette.
The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
Business email use is encouraged, including communication with customers, suppliers, and marketing the company's products.
Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
Inappropriate content or material must not be sent or stored using the company email system.
Copyright laws must be respected, and users should not share copyrighted software, media, or materials without permission.
Users should be careful about making commitments or purchases via email, as it may form a legally-binding contract.
The standard company email template includes a disclaimer that should not be removed or changed.
Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.

Learn about the key points of an email acceptable use policy, including guidelines for business and personal email use, security measures, and best practices. Understand the importance of following email etiquette to reduce security risks and maintain professionalism.