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Questions and Answers
What is the purpose of a data flow diagram (DFD)?
What is the purpose of a data flow diagram (DFD)?
To graphically describe the flow of data within an organization.
Which of the following are components of a data flow diagram?
Which of the following are components of a data flow diagram?
- Data sources and destinations
- Data stores
- Transformation processes
- All of the above (correct)
Match the following data flow diagram elements with their descriptions:
Match the following data flow diagram elements with their descriptions:
Squares = Data sources and destinations Arrows = Data flows Circles = Transformation processes Two horizontal lines = Data stores
A data dictionary contains a summary-level view of the system.
A data dictionary contains a summary-level view of the system.
The highest level of DFD is called a _____ diagram.
The highest level of DFD is called a _____ diagram.
What is flowcharting used for?
What is flowcharting used for?
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Study Notes
Documentation
- The text explains documentation, which is a set of documents and models, often including narratives, data flow models, and flowcharts.
- Documentation details how, what, why, when, and where systems operate, encompassing input (data entry), process, storage, output, and controls.
Data Flow Diagrams
- A data flow diagram (DFD) visually presents how information flows within an organization.
- It is used to depict existing systems and design new ones.
- DFDs do not have a standardized creation method.
DFD Components
- DFDs are comprised of four primary elements:
- Data Sources and Destinations: Represented as squares, these elements signify organizations or individuals involved in sending or receiving data for the implemented system.
- Data Flows: Illustrated using arrows, these elements pinpoint the movement of data between sources, destinations, processes, and data stores.
- Transformation Processes: Represented as circles, these elements symbolize the transformation of data within the system.
- Data Stores: Visually depicted by two horizontal lines, these elements indicate temporary or permanent repositories of data within the system.
Data Dictionary
- The data dictionary provides comprehensive descriptions of data elements, data stores, and data flows within a system.
Context Diagram
- The highest level DFD, known as a context diagram, provides a concise summary-level view of the system. It depicts the complete system.
- It identifies the external entities serving as input sources and output destinations for the system.
DFD Guidelines for Creation
- To construct effective DFDs, follow these guidelines:
- Understand the system: Thoroughly grasp the system's purpose and functionality.
- Identify transformational processes: Recognize the processes that change data within the system.
- Ignore certain aspects of the system: Avoid unnecessary details that can clutter the diagram.
- Group transformational processes: Cluster related processes to enhance clarity.
- Determine system boundaries: Clearly define the system's scope and limits.
- Develop a context DFD: Start with the highest level DFD.
- Identify data flows: Pinpoint all data movements within the system.
- Group data flows: Combine similar flows to simplify the diagram.
- Number each process: Assign distinct identifiers to processes for easy reference.
- Label all DFD elements: Ensure all components are appropriately named.
- Subdivide DFD: Break down large DFDs into smaller, more manageable sections as needed for clarity.
Flowcharts
- Flowcharts are analytical tools employed to represent an aspect of an information system in a clear, concise, and logical manner.
- Using standardized symbols, flowcharts visually delineate transaction processing procedures.
- Flowchart symbols can be categorized into four groups:
- Input/Output Symbols: Illustrate the flow of information into and out of the system.
- Processing Symbols: Represent actions or operations performed on data within the system.
- Data Flow Symbols: Depict the movement of data between different components.
- Terminal Symbols: Mark beginning and end points within the flowchart.
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