Documentation 101
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Questions and Answers

What is documentation in the context of systems?

  • A tool to evaluate internal control systems
  • Narratives, flowcharts, diagrams, and other written material that explain how a system works (correct)
  • A process of building a system
  • The end result of a system

    • What are the most common systems documentation tools?

  • Data flow diagram and flowcharts (correct)
  • Program flowcharts and document flowcharts
  • Narrative description and tables
  • Entity relationship diagrams and record layout diagrams

    • Why are documentation tools important?

  • To prepare documentation for a new system
  • All of the above (correct)
  • To determine how the system works
  • To evaluate internal control systems

    • What is the purpose of using flowcharts to document large, complex systems?

    <p>To spot internal control weaknesses and strengths more easily</p> Signup and view all the answers

    Which documentation tool is used to represent the entities, processes, data flows, and data stores that pertain to a system?

    <p>Data flow diagram</p> Signup and view all the answers

    What is the difference between an entity relationship (ER) diagram and a data flow diagram (DFD)?

    <p>ER diagrams represent the relationships between entities, while DFDs represent the flow of data through a system</p> Signup and view all the answers

    What are the six basic documentation techniques introduced in the text?

    <p>Data flow diagrams, entity relationship diagrams, document flowcharts, systems flowcharts, program flowcharts, and record layout diagrams</p> Signup and view all the answers

    What is documentation?

    <p>Narratives, flowcharts, diagrams, and other written material that explain how a system works</p> Signup and view all the answers

    What are the most common systems documentation tools?

    <p>Data flow diagram and flowcharts</p> Signup and view all the answers

    Why are documentation tools important?

    <p>All of the above</p> Signup and view all the answers

    What is the purpose of the entity relationship diagram (ER) and data flow diagram (DFD)?

    <p>Systems design and documentation</p> Signup and view all the answers

    What is the purpose of the document flowchart?

    <p>To illustrate the flow of documents through a system</p> Signup and view all the answers

    Why are graphical representations of information useful in documenting systems?

    <p>They convey vital system information more effectively and efficiently than words do</p> Signup and view all the answers

    What is the purpose of the record layout diagram?

    <p>To show the physical layout of data on a report</p> Signup and view all the answers

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