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Documentation 101

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Questions and Answers

What is documentation in the context of systems?

A tool to evaluate internal control systems

Narratives, flowcharts, diagrams, and other written material that explain how a system works (correct)

A process of building a system

The end result of a system

What are the most common systems documentation tools?

Data flow diagram and flowcharts (correct)

Program flowcharts and document flowcharts

Narrative description and tables

Entity relationship diagrams and record layout diagrams

Why are documentation tools important?

To prepare documentation for a new system

All of the above (correct)

To determine how the system works

To evaluate internal control systems

What is the purpose of using flowcharts to document large, complex systems?

To spot internal control weaknesses and strengths more easily (C) Signup and view all the answers

Which documentation tool is used to represent the entities, processes, data flows, and data stores that pertain to a system?

Data flow diagram (B) Signup and view all the answers

What is the difference between an entity relationship (ER) diagram and a data flow diagram (DFD)?

ER diagrams represent the relationships between entities, while DFDs represent the flow of data through a system (B) Signup and view all the answers

What are the six basic documentation techniques introduced in the text?

Data flow diagrams, entity relationship diagrams, document flowcharts, systems flowcharts, program flowcharts, and record layout diagrams (C) Signup and view all the answers

What is documentation?

Narratives, flowcharts, diagrams, and other written material that explain how a system works (A) Signup and view all the answers

What are the most common systems documentation tools?

Data flow diagram and flowcharts (A) Signup and view all the answers

Why are documentation tools important?

All of the above (C) Signup and view all the answers

What is the purpose of the entity relationship diagram (ER) and data flow diagram (DFD)?

Systems design and documentation (C) Signup and view all the answers

What is the purpose of the document flowchart?

To illustrate the flow of documents through a system (C) Signup and view all the answers

Why are graphical representations of information useful in documenting systems?

They convey vital system information more effectively and efficiently than words do (A) Signup and view all the answers

What is the purpose of the record layout diagram?

To show the physical layout of data on a report (B) Signup and view all the answers

Documentation 101

Choose a study mode

Podcast

Questions and Answers

What is documentation in the context of systems?

What are the most common systems documentation tools?

Why are documentation tools important?

What is the purpose of using flowcharts to document large, complex systems?

Which documentation tool is used to represent the entities, processes, data flows, and data stores that pertain to a system?

What is the difference between an entity relationship (ER) diagram and a data flow diagram (DFD)?

What are the six basic documentation techniques introduced in the text?

What is documentation?

What are the most common systems documentation tools?

Why are documentation tools important?

What is the purpose of the entity relationship diagram (ER) and data flow diagram (DFD)?

What is the purpose of the document flowchart?

Why are graphical representations of information useful in documenting systems?

What is the purpose of the record layout diagram?

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