Docket Management Procedures

Questions and Answers

What is the maximum review period for Fatal Accidents?

14 calendar days

22 calendar days

7 calendar days

30 calendar days (correct)

Which type of offence has the shortest review period?

Minor Traffic Offences (Docket No 2) (correct)

Admin Offences (Docket No 1)

Traffic Offences (Docket No 1)

Road Traffic Accidents Damage Only

If a case docket is rejected due to quality issues, who dictates the review date?

The line manager

The Inspector (correct)

The DCM

The CJU Sergeant

What may result from unjustified delay in submissions and re-submissions of dockets?

Disciplinary action Signup and view all the answers

Which two positions are responsible for assessing investigation quality and timeliness of dockets?

DCM and CJU Sergeants Signup and view all the answers

What should be noted on the front page of an investigation file regarding investigation timeliness?

The quality and timeliness of the investigation Signup and view all the answers

How frequently will the System Administrator circulate reports concerning pending cases?

Regularly Signup and view all the answers

Which of the following is NOT a focus of assessment for the quality of investigations?

Budget management Signup and view all the answers

What is the primary responsibility of the CJU Sergeants when receiving requests from a Republican agency?

To maintain a register of the requests and ensure completion. Signup and view all the answers

When a docket is to be handed over to another agency, who authorizes this action?

AGLA Signup and view all the answers

What happens to prosecution results after they are prepared by the Senior Crown Counsel?

They are retained in the relevant CJU file. Signup and view all the answers

What must be completed for minor traffic offenses in Investigation Docket No. 2?

All information fields on Page 1 must be filled in Signup and view all the answers

What is the primary purpose of the computerised Diary of Action?

To document all actions and submissions regarding the investigation Signup and view all the answers

During a Not Guilty plea occurrence, what does the Crown Counsel determine?

Which papers need to be disclosed to the defense. Signup and view all the answers

Within how many calendar days must the investigating officer submit the docket to the Sergeant after the reporting date?

7 days Signup and view all the answers

What is a key task of the CJU Support Officer when a Diary of Action is received?

To take the requested action and possibly seek assistance. Signup and view all the answers

How are prosecution results updated in the system after court sittings?

The Court Registrar updates them in SBAPS. Signup and view all the answers

When is a delay in submitting the docket permitted?

Upon the expiry of certain specified periods for penalties Signup and view all the answers

What should Page 3 of the investigation docket be used for?

Reporting Officers' Typed Statements and relevant forms Signup and view all the answers

What is maintained in the Divisional CJUs concerning requests from Republican agencies?

A register for documenting receipt of the requests. Signup and view all the answers

What is the role of CJU Sergeants with respect to court orders related to disposal of exhibits?

To notify the Divisional Exhibit Officer regarding the orders. Signup and view all the answers

What must be recorded alongside the offenses capable of proof in the investigation docket?

The respective section of Law Signup and view all the answers

What is a requirement if a P150 form has been issued to the accused?

The docket must still be submitted by the 7-day deadline Signup and view all the answers

What is the primary use of Page 4 in the investigation docket?

For submissions from the Criminal Justice Units only Signup and view all the answers

Which of the following is classified as Non Disclosable Unused - Sensitive Material?

Police Operation Orders Signup and view all the answers

What should happen once an offence comes to the police's knowledge?

An investigating officer should be appointed, and a CMS should be raised. Signup and view all the answers

What is indicated by the color coding of the forms regarding sensitive materials?

Green forms refer to non-sensitive material while pink forms indicate sensitive information. Signup and view all the answers

Which of the following is NOT included in the Disclosable Unused Non-Sensitive Material?

Intelligence reports Signup and view all the answers

What should occur at 7-day intervals during ongoing investigations?

The DCM/DDCM reviews case progress. Signup and view all the answers

Which document must be prepared for crime cases as stated in the standards?

A Summary Report Signup and view all the answers

Which of the following items is correctly categorized under the Non-Sensitive Material?

Notes of police officers obtained during statement taking Signup and view all the answers

Why is an entry made on the Diary of Action?

To justify any delays in the investigation. Signup and view all the answers

What information is NOT included in the table of document details?

Document length Signup and view all the answers

Which section would you refer to for the 'Processing of Docket No 1'?

Section 5 Signup and view all the answers

Which of the following is the correct order of information in the document details?

Approved by, Approval Date, Ownership Signup and view all the answers

What type of information can be found in the 'Index of Annexes'?

Links to external agreements and flow charts Signup and view all the answers

Which section details 'Investment papers received from other Police Agencies'?

Section 9 Signup and view all the answers

What is indicated by the 'Protective Marking' in the table of document details?

The confidentiality level of the document Signup and view all the answers

For a document undergoing a review, which date is crucial?

To be Reviewed Date Signup and view all the answers

If you needed details about the 'Prosecution results / Classification', which section would you consult?

Section 13 Signup and view all the answers

What does the 'Last Revised Date' indicate?

The most recent date the document was modified Signup and view all the answers

What is the primary focus of Section 10 in the document?

Diary of Action / Requests from Republic Signup and view all the answers

Which appendix provides a flowchart for the CJU Decision Making Process for Crime Docket 1?

Appendix 3 Signup and view all the answers

In the context of document control, what does 'Quality Assured By' indicate?

The person responsible for accuracy checks Signup and view all the answers

Which section outlines the laws that are relevant to the procedures documented?

Relevant Legislation Signup and view all the answers

Which option best describes the purpose of 'Security of Investigation Dockets'?

Ensuring confidentiality and integrity of documents Signup and view all the answers

Study Notes

Document Details

Includes critical information such as Title, Reference No, Ownership, Document Author, Approval and Implementation Dates, and more.
Protectively marked documents include links to other standing orders and relevant legislation.

Timeliness for Dockets

Crime cases, fatal accidents, and road traffic incidents require completion within 30 calendar days.
Specific timelines for various offenses:
- Damaged-only road traffic accidents: 22 days
- Traffic and administrative offenses (Docket No 1): 14 days
- Minor traffic offenses (Docket No 2): 7 days
Extensions to review dates may be authorized, with justifications logged in the Diary of Action to prevent disciplinary actions for delays.

Quality and Review Procedures

Dockets undergo assessment by DCM/DDCM or CJU Sergeants based on quality and timeliness.
Consequences for bad quality and unjustified delays impact both individual officers and line managers, affecting performance evaluations.

Processing of Docket No. 1

Upon an offense being reported, an investigating officer must be appointed, and a CMS raised.
Dockets submitted without translations within specified time limits must include summary reports as required.
Delays beyond specified periods require entries in the Diary of Action justifying the delay.

Criminal Disclosure Ordinance

Clear classification of material between disclosable unused non-sensitive (green form) and non-disclosable unused sensitive materials (pink form) is established.
Materials include original witness statements, police notes, custody records, and intelligence reports.

Diary of Action and Requests

Diary of Action documents any requests from republican agencies requiring assistance but not necessitating a CMS.
Reception of requests is logged, and progress is monitored by CJU Sergeants.

Dockets to Other Agencies

Any docket transfer to another agency must be authorized by AGLA, with full copies retained by the originating CJU.

Prosecution and Classification

Prosecution results are prepared by crown counsel at end of court sittings and submitted to the respective DDC, along with updates on classifications.
Court orders related to exhibits disposal are communicated between CJU sergeants and detectives.

Not Guilty Pleas and Disclosure

Upon a not guilty plea, relevant papers are retained by the CJU sergeant who decides on disclosures to defense.
Investigating officers must regularly check case dockets throughout the investigation.

Investigation Docket No. 2

Specifically for minor traffic offenses, certain protocols must be followed, including filling out all relevant information fields.
The computerized Diary of Action records all investigatory actions, with summaries submitted by CJU post-investigation.

Processing of Docket No. 2

Submission must occur within 7 calendar days, with strict adherence to timelines, even in cases of issued P150 forms.
Permitted delays are strictly defined, necessitating clear justification in the Diary of Action.

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Description

This quiz covers the essential steps involved in compiling, submitting, and processing dockets. Participants will learn about document details such as reference numbers, department ownership, approval dates, and revision timelines. Understanding these procedures is crucial for maintaining quality assurance in document management.