CODE

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Questions and Answers

What is the time frame for issuing a notice of the pre-disciplinary meeting after the conclusion of an investigation?

15 working days

10 working days (correct)

5 working days

25 working days

In which situation does the investigation by a law enforcement agency have no time limit for completion?

During disciplinary hearings

When the employee is on leave

In cases involving an investigation by a law enforcement agency (correct)

Only in cases of misconduct

What is the maximum time allowed to send the Form-32 to the employee and CODE after the pre-disciplinary meeting?

20 working days

15 working days

25 working days (correct)

30 working days

What happens if the timelines for disciplinary procedures are not complied with?

The allegations against the employee will be dismissed Signup and view all the answers

Which entity has the right to attend the hearing on the disciplinary charges?

CODE Signup and view all the answers

What is required for the City to request an extension of timelines?

A signed request from both the City and CODE Signup and view all the answers

What are Written Reprimands, Notices of Pre-disciplinary Meetings, and Form 32's served to the employee via?

E-mail Signup and view all the answers

How is discipline generally determined under the agreement?

Commensurate and progressive, except in serious misconduct cases Signup and view all the answers

What is the maximum number of CODE Representatives that can be appointed from a single department?

3 Signup and view all the answers

Who is authorized to file, deliver, or process a grievance within the CODE framework?

The President or Vice President(s) Signup and view all the answers

What should the Union do in advance of a meeting where legal counsel will be present?

Inform the City beforehand Signup and view all the answers

What is the role of CODE Representatives during investigatory interviews?

To represent bargaining unit employees Signup and view all the answers

What limitation exists for the President of CODE regarding their work responsibilities while serving in their role?

Their duties must not interfere with normal work responsibilities Signup and view all the answers

What items are specifically prohibited from deductions under this agreement?

Items that are derogatory, inflammatory, or violate policies Signup and view all the answers

How many CODE Representatives can an employee contact for information?

Any available Representative Signup and view all the answers

In what capacity can the President designate additional representation for hearings?

Up to three Representatives for grievance or disciplinary hearings Signup and view all the answers

What does the indemnification clause in Article 3 protect the City from?

Actions filed by employees or others against the City Signup and view all the answers

What is the primary function of the Joint Insurance Sub-Committee?

To study trends and develop new health care provisions for employees Signup and view all the answers

How are representatives from the City and CODE structured in the sub-committees?

The number of representatives from both parties is approximately equal Signup and view all the answers

What is the purpose of the Joint Professional Development and Performance Evaluation Sub-Committee?

To suggest improvements for professional development and performance evaluation systems Signup and view all the answers

What authority does the Joint Labor-Management Committee hold regarding ad-hoc sub-committees?

To convene ad-hoc sub-committees as needed based on mutual agreement Signup and view all the answers

What right does an employee have when being interviewed as part of an investigation?

The right to request a CODE representative to be present Signup and view all the answers

How often are ad-hoc sub-committees required to meet?

Quarterly or as mutually agreed upon Signup and view all the answers

Which of the following topics would NOT likely be addressed by the Professional Development and Performance Evaluation Sub-Committee?

Insurance claim evaluations Signup and view all the answers

What is the role of the City’s Risk Manager in the Insurance Sub-Committee?

To be a member of the sub-committee Signup and view all the answers

Study Notes

Prohibited Items In Disciplinary Process

Items that are derogatory, inflammatory, or disrespectful of individuals or organizations are prohibited
Items that violate administrative regulations or HR policies and procedures are prohibited

CODE Indemnification

CODE agrees to indemnify and hold the City harmless for any action taken by an employee against the City or jointly against the City and CODE

CODE Representation

The President of CODE can appoint one CODE Representative for every 40 employees

CODE Representative Authority

CODE Representatives can represent bargaining unit employees at investigatory interviews
CODE Representatives can not file or deliver a grievance

President and Vice President(s) Release Time

The President of CODE can devote as much time during the workweek to CODE matters while continuing their City job classification
The Vice President(s) have similar release time provisions

Pre-Disciplinary Meeting

The employee has the right to a CODE representative present during the pre-disciplinary meeting

Disciplinary Timeline

The pre-disciplinary meeting and final disposition of the disciplinary matter must be sent to the employee and CODE within 25 working days from the date of the pre-disciplinary meeting
Departments with Boards or Commissions (Parks, Recreation, and Health) have an extended timeline for delivering the Form-32 to the employee and CODE
The City may request an extension of the disciplinary timelines and CODE shall not unreasonably deny the request

Service Of Disciplinary Actions

Written Reprimands, Notices of Pre-disciplinary Meetings, and Form 32’s (and accompanying materials) will be served to the employee and CODE by e-mail
The e-mail address for CODE is [email protected]

Determination Of Discipline

Discipline must be commensurate with the nature of the misconduct
Discipline should be progressive, except for cases of serious misconduct

Joint Labor-Management Committee

The Joint Labor-Management Committee has the authority to convene ad-hoc sub-committees as necessary to address particular issues
The number of City and CODE representatives on any ad-hoc sub-committee shall be approximately equal

Investigation

Any employee who may be the subject of an investigation may have a CODE representative present during the interview

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Description

This quiz covers the protocols and regulations surrounding prohibited items in the disciplinary process, CODE indemnification, and the roles of CODE representatives. Participants will learn about the authority and responsibilities of CODE leadership and representatives during disciplinary meetings.