Podcast
Questions and Answers
What is the time frame for issuing a notice of the pre-disciplinary meeting after the conclusion of an investigation?
What is the time frame for issuing a notice of the pre-disciplinary meeting after the conclusion of an investigation?
In which situation does the investigation by a law enforcement agency have no time limit for completion?
In which situation does the investigation by a law enforcement agency have no time limit for completion?
What is the maximum time allowed to send the Form-32 to the employee and CODE after the pre-disciplinary meeting?
What is the maximum time allowed to send the Form-32 to the employee and CODE after the pre-disciplinary meeting?
What happens if the timelines for disciplinary procedures are not complied with?
What happens if the timelines for disciplinary procedures are not complied with?
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Which entity has the right to attend the hearing on the disciplinary charges?
Which entity has the right to attend the hearing on the disciplinary charges?
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What is required for the City to request an extension of timelines?
What is required for the City to request an extension of timelines?
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What are Written Reprimands, Notices of Pre-disciplinary Meetings, and Form 32's served to the employee via?
What are Written Reprimands, Notices of Pre-disciplinary Meetings, and Form 32's served to the employee via?
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How is discipline generally determined under the agreement?
How is discipline generally determined under the agreement?
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What is the maximum number of CODE Representatives that can be appointed from a single department?
What is the maximum number of CODE Representatives that can be appointed from a single department?
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Who is authorized to file, deliver, or process a grievance within the CODE framework?
Who is authorized to file, deliver, or process a grievance within the CODE framework?
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What should the Union do in advance of a meeting where legal counsel will be present?
What should the Union do in advance of a meeting where legal counsel will be present?
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What is the role of CODE Representatives during investigatory interviews?
What is the role of CODE Representatives during investigatory interviews?
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What limitation exists for the President of CODE regarding their work responsibilities while serving in their role?
What limitation exists for the President of CODE regarding their work responsibilities while serving in their role?
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What items are specifically prohibited from deductions under this agreement?
What items are specifically prohibited from deductions under this agreement?
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How many CODE Representatives can an employee contact for information?
How many CODE Representatives can an employee contact for information?
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In what capacity can the President designate additional representation for hearings?
In what capacity can the President designate additional representation for hearings?
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What does the indemnification clause in Article 3 protect the City from?
What does the indemnification clause in Article 3 protect the City from?
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What is the primary function of the Joint Insurance Sub-Committee?
What is the primary function of the Joint Insurance Sub-Committee?
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How are representatives from the City and CODE structured in the sub-committees?
How are representatives from the City and CODE structured in the sub-committees?
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What is the purpose of the Joint Professional Development and Performance Evaluation Sub-Committee?
What is the purpose of the Joint Professional Development and Performance Evaluation Sub-Committee?
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What authority does the Joint Labor-Management Committee hold regarding ad-hoc sub-committees?
What authority does the Joint Labor-Management Committee hold regarding ad-hoc sub-committees?
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What right does an employee have when being interviewed as part of an investigation?
What right does an employee have when being interviewed as part of an investigation?
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How often are ad-hoc sub-committees required to meet?
How often are ad-hoc sub-committees required to meet?
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Which of the following topics would NOT likely be addressed by the Professional Development and Performance Evaluation Sub-Committee?
Which of the following topics would NOT likely be addressed by the Professional Development and Performance Evaluation Sub-Committee?
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What is the role of the City’s Risk Manager in the Insurance Sub-Committee?
What is the role of the City’s Risk Manager in the Insurance Sub-Committee?
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Study Notes
Prohibited Items In Disciplinary Process
- Items that are derogatory, inflammatory, or disrespectful of individuals or organizations are prohibited
- Items that violate administrative regulations or HR policies and procedures are prohibited
CODE Indemnification
- CODE agrees to indemnify and hold the City harmless for any action taken by an employee against the City or jointly against the City and CODE
CODE Representation
- The President of CODE can appoint one CODE Representative for every 40 employees
CODE Representative Authority
- CODE Representatives can represent bargaining unit employees at investigatory interviews
- CODE Representatives can not file or deliver a grievance
President and Vice President(s) Release Time
- The President of CODE can devote as much time during the workweek to CODE matters while continuing their City job classification
- The Vice President(s) have similar release time provisions
Pre-Disciplinary Meeting
- The employee has the right to a CODE representative present during the pre-disciplinary meeting
Disciplinary Timeline
- The pre-disciplinary meeting and final disposition of the disciplinary matter must be sent to the employee and CODE within 25 working days from the date of the pre-disciplinary meeting
- Departments with Boards or Commissions (Parks, Recreation, and Health) have an extended timeline for delivering the Form-32 to the employee and CODE
- The City may request an extension of the disciplinary timelines and CODE shall not unreasonably deny the request
Service Of Disciplinary Actions
- Written Reprimands, Notices of Pre-disciplinary Meetings, and Form 32’s (and accompanying materials) will be served to the employee and CODE by e-mail
- The e-mail address for CODE is [email protected]
Determination Of Discipline
- Discipline must be commensurate with the nature of the misconduct
- Discipline should be progressive, except for cases of serious misconduct
Joint Labor-Management Committee
- The Joint Labor-Management Committee has the authority to convene ad-hoc sub-committees as necessary to address particular issues
- The number of City and CODE representatives on any ad-hoc sub-committee shall be approximately equal
Investigation
- Any employee who may be the subject of an investigation may have a CODE representative present during the interview
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Description
This quiz covers the protocols and regulations surrounding prohibited items in the disciplinary process, CODE indemnification, and the roles of CODE representatives. Participants will learn about the authority and responsibilities of CODE leadership and representatives during disciplinary meetings.
