Podcast
Questions and Answers
What is the primary purpose of this policy?
What is the primary purpose of this policy?
Who is responsible for the collection of digital media according to the policy?
Who is responsible for the collection of digital media according to the policy?
What type of devices are authorized to produce video footage?
What type of devices are authorized to produce video footage?
What happens to the photographs and videos taken during department operations?
What happens to the photographs and videos taken during department operations?
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Which of the following statements is true about digital media ownership?
Which of the following statements is true about digital media ownership?
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What must members do with photographs or videos generated during department business?
What must members do with photographs or videos generated during department business?
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Which of the following is NOT mentioned as a type of device for producing video?
Which of the following is NOT mentioned as a type of device for producing video?
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When will the policy next be reviewed?
When will the policy next be reviewed?
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Who is authorized to release media files to the public?
Who is authorized to release media files to the public?
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What type of digital media may be posted without approval?
What type of digital media may be posted without approval?
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How long will videos deemed of little or no training value be retained?
How long will videos deemed of little or no training value be retained?
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Who routinely manages open records requests?
Who routinely manages open records requests?
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Which of the following is NOT true regarding digital media release?
Which of the following is NOT true regarding digital media release?
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Who handles the approval of digital media for strategic outreach?
Who handles the approval of digital media for strategic outreach?
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What is required before releasing photographs or videos on social media?
What is required before releasing photographs or videos on social media?
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Which position determines the training value of videos?
Which position determines the training value of videos?
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What is the role immediately below the District Chief in the hierarchy?
What is the role immediately below the District Chief in the hierarchy?
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What is the effective date for the current revision of the Standard Operating Guideline?
What is the effective date for the current revision of the Standard Operating Guideline?
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Who is responsible for reviewing the guideline?
Who is responsible for reviewing the guideline?
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Which of the following statements regarding errors in the policy is correct?
Which of the following statements regarding errors in the policy is correct?
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What does the document imply about its use?
What does the document imply about its use?
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What is the minimum retention period for videos maintained by the department?
What is the minimum retention period for videos maintained by the department?
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In what scenario should a video be preserved beyond the normal retention period?
In what scenario should a video be preserved beyond the normal retention period?
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How should a department member document their control of video data from a camera?
How should a department member document their control of video data from a camera?
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What should be done with video recorded by Helmet Mounted Cameras at the end of a shift?
What should be done with video recorded by Helmet Mounted Cameras at the end of a shift?
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When can a government record with an expired retention period not be destroyed?
When can a government record with an expired retention period not be destroyed?
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Who must be contacted to request the maintenance of a video from an incident response?
Who must be contacted to request the maintenance of a video from an incident response?
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What is a requirement for the IT manager regarding the electronic storage device?
What is a requirement for the IT manager regarding the electronic storage device?
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What evidence can all video be subject to according to the department policy?
What evidence can all video be subject to according to the department policy?
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Under what circumstance can a member decide to use their helmet camera?
Under what circumstance can a member decide to use their helmet camera?
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What type of helmet cameras are permitted for use?
What type of helmet cameras are permitted for use?
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What must a member do if they are recording conversations?
What must a member do if they are recording conversations?
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Which topic is strictly prohibited for recording by helmet cameras?
Which topic is strictly prohibited for recording by helmet cameras?
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What should a member do if using the helmet camera creates a safety hazard?
What should a member do if using the helmet camera creates a safety hazard?
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When are members allowed to use their helmet cameras during emergencies?
When are members allowed to use their helmet cameras during emergencies?
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What type of information must be protected in recordings made with helmet cameras?
What type of information must be protected in recordings made with helmet cameras?
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What is the consequence of using a department-issued helmet camera for personal purposes?
What is the consequence of using a department-issued helmet camera for personal purposes?
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Study Notes
Digital Media Management
- All digital media (video and photos) collected during training, incident responses, and routine operations are the sole and exclusive property of the department.
- The department has a strict process for how videos and photos are collected, stored, used, and shared.
- This policy requires the approval of the Chief of Strategic Services, Chief of Support Services, or the Chief of Health, Safety, and Professional Development before releasing any video or photo to the public.
- All media is considered a government record, even when collected on personal devices.
- Digital media is submitted through the approved digital upload link.
- The Fire Chief or designee is the custodian of all digital media files and is the only individual authorized to release any media files to the public.
Video Retention
- Video deemed of little or no training value will be deleted after 180 days.
- Certain videos are maintained by the department for 1 year, including those that depict evidence of a crime, evidence of potential value in a personal injury action, or those released to the public/social media.
- Videos containing a discipline issue or a policy violation will also be maintained.
- Any request to maintain a video must be made through department email to the Chief of Support Services.
Helmet Mounted Cameras
- Only department-owned helmet cameras are permitted.
- Helmet cameras are to be used when a member is wearing their helmet on a scene with active fire, when directed by an officer, or when a member determines it is appropriate and HIPAA compliance is not violated.
- Helmet cameras should never interfere with the performance of duties or create a safety hazard.
- Personal use of department-issued helmet cameras is strictly prohibited.
- Any photo or video that contains identifiable patient information are covered by HIPAA Privacy Laws and must be protected.
- The recording of discipline or other sensitive topics is prohibited, and those operating a camera are responsible for being aware of conversations and notifying other members that they are recording.
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Description
This quiz covers the policies and procedures regarding the management of digital media within a department. It includes information on the property rights of media, approval processes for sharing, and retention policies for videos. Familiarize yourself with the rules to ensure compliance and proper handling of digital content.
