Podcast
Questions and Answers
Which of the following is a key consideration in specification development?
Which of the following is a key consideration in specification development?
- Availability of the product or service
- Sustainability (correct)
- The price of the product or service
- The reputation of the supplier
What is a specification used for?
What is a specification used for?
- To evaluate suppliers
- To determine the price of a product or service
- To advertise a product or service
- To communicate business needs and objectives (correct)
What is the role of external standards in specification development?
What is the role of external standards in specification development?
- To reduce the cost of procurement
- To ensure consistency in communicating similar requirements (correct)
- To provide unique requirements for each organization
- To limit the number of suppliers
What is the Bid Specifications Committee (BSC) responsible for in regulated procurement in South Africa?
What is the Bid Specifications Committee (BSC) responsible for in regulated procurement in South Africa?
What is a cost-effective approach to developing specifications for new buys, straight re-buys, and modified re-buys?
What is a cost-effective approach to developing specifications for new buys, straight re-buys, and modified re-buys?
What is the role of internal stakeholders in specification development?
What is the role of internal stakeholders in specification development?
Why is effective communication crucial in collaborative cross-functional working for specification development?
Why is effective communication crucial in collaborative cross-functional working for specification development?
What should procurement professionals consider when using the internet to find information for specification development?
What should procurement professionals consider when using the internet to find information for specification development?
What do national standards bodies do?
What do national standards bodies do?
Which of the following is a key consideration in specification development?
Which of the following is a key consideration in specification development?
What is a specification used for?
What is a specification used for?
What is the role of external standards in specification development?
What is the role of external standards in specification development?
What is the Bid Specifications Committee (BSC) responsible for in regulated procurement in South Africa?
What is the Bid Specifications Committee (BSC) responsible for in regulated procurement in South Africa?
What is a cost-effective approach to developing specifications for new buys, straight re-buys, and modified re-buys?
What is a cost-effective approach to developing specifications for new buys, straight re-buys, and modified re-buys?
What is the role of internal stakeholders in specification development?
What is the role of internal stakeholders in specification development?
Why is effective communication crucial in collaborative cross-functional working for specification development?
Why is effective communication crucial in collaborative cross-functional working for specification development?
What should procurement professionals consider when using the internet to find information for specification development?
What should procurement professionals consider when using the internet to find information for specification development?
What do national standards bodies do?
What do national standards bodies do?
Which of the following is a key consideration in specification development?
Which of the following is a key consideration in specification development?
What is a specification?
What is a specification?
What is the role of external standards in specification development?
What is the role of external standards in specification development?
What is the Bid Specifications Committee (BSC) responsible for in South Africa?
What is the Bid Specifications Committee (BSC) responsible for in South Africa?
What is the importance of effective communication in specification development?
What is the importance of effective communication in specification development?
What is the role of national standards bodies in specification development?
What is the role of national standards bodies in specification development?
What is the recommended approach for developing specifications for modified re-buys?
What is the recommended approach for developing specifications for modified re-buys?
What is the role of internal stakeholders in specification development?
What is the role of internal stakeholders in specification development?
What should be considered when using the internet to find information for specification development?
What should be considered when using the internet to find information for specification development?
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Study Notes
Developing Specifications: Key Considerations and Sources of Information
- Effective communication with stakeholders is critical for ensuring business needs and objectives are met in specification development.
- A specification is a detailed description of the product or service required and is used to communicate requirements to stakeholders.
- External standards, such as those set by the International Organization for Standardization (ISO), provide uniformity and consistency in communicating similar requirements across different organizations and sectors.
- National standards bodies exist for many countries and often feed into the ISO standards process.
- Internal stakeholders within an organization are another source of information that can be leveraged for specification development.
- Collaborative cross-functional working is important for gathering information required to draft specifications.
- In regulated procurement in South Africa, the Bid Specifications Committee (BSC) is responsible for the compilation and drafting of specifications and is made up of a cross-functional team.
- A cross-functional approach is quite common across other sectors, and effective communication is crucial for engaging all stakeholders and ensuring they contribute effectively.
- Existing products can be used to develop specifications for new buys, straight re-buys, and modified re-buys, which is a cost-effective approach.
- The internet is an integral source of information for drafting specifications, but care should be exercised to validate the authenticity and accuracy of sources.
- Reputable sources, authenticity and accuracy, and plagiarism should be considered when using the internet to find information for specification development.
- Sustainability is a key consideration in specification development, and procurement professionals should ensure sustainable practices and considerations are embedded into specifications.
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