Podcast
Questions and Answers
What method is primarily discussed for procuring a construction contractor?
What method is primarily discussed for procuring a construction contractor?
Who is directly retained by the client to manage the design project in the design-bid-build method?
Who is directly retained by the client to manage the design project in the design-bid-build method?
What follows after the completion of construction documents by the design team in the design-bid-build method?
What follows after the completion of construction documents by the design team in the design-bid-build method?
In what scenario is the construction management method said to be inconsistent with design-bid-build?
In what scenario is the construction management method said to be inconsistent with design-bid-build?
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Which of the following is NOT addressed by the chapter?
Which of the following is NOT addressed by the chapter?
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What should the architect always issue in response to questions about the bid documents?
What should the architect always issue in response to questions about the bid documents?
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Which of the following is NOT a procedure architects should follow when organizing addenda?
Which of the following is NOT a procedure architects should follow when organizing addenda?
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When should the last opportunity for issuing an addendum occur before bid closing?
When should the last opportunity for issuing an addendum occur before bid closing?
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What is an essential component that each addendum should include?
What is an essential component that each addendum should include?
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Which of the following should be used in addenda instructions to enhance clarity?
Which of the following should be used in addenda instructions to enhance clarity?
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What is the primary purpose of the pre-qualification process in construction bidding?
What is the primary purpose of the pre-qualification process in construction bidding?
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Which of the following is NOT typically included in a contractor's pre-qualification information?
Which of the following is NOT typically included in a contractor's pre-qualification information?
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What is a potential risk associated with the pre-qualification process?
What is a potential risk associated with the pre-qualification process?
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For which type of project are invited bids typically used?
For which type of project are invited bids typically used?
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What role does the architect play in the pre-qualification process?
What role does the architect play in the pre-qualification process?
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What should clients ensure when negotiating a contract with a single contractor?
What should clients ensure when negotiating a contract with a single contractor?
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During negotiations, what might a contractor propose that must be evaluated?
During negotiations, what might a contractor propose that must be evaluated?
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What should be explicitly indicated in the instructions to bidders?
What should be explicitly indicated in the instructions to bidders?
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Which of the following is NOT a requirement for compliant bids?
Which of the following is NOT a requirement for compliant bids?
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What resource should architects consult for advice on preparing bid packages?
What resource should architects consult for advice on preparing bid packages?
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When distributing bid documents, which factor is least relevant?
When distributing bid documents, which factor is least relevant?
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What does a privilege clause restrict regarding bid acceptance?
What does a privilege clause restrict regarding bid acceptance?
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Which is a possible reason for reducing the number of printed bid document sets?
Which is a possible reason for reducing the number of printed bid document sets?
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In what scenario might a client take responsibility for the distribution of bid documents?
In what scenario might a client take responsibility for the distribution of bid documents?
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Why is it important to ensure adequate access to bid documents for subcontractors?
Why is it important to ensure adequate access to bid documents for subcontractors?
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Which type of service could the architect provide during the bidding process?
Which type of service could the architect provide during the bidding process?
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What might be a consequence of limited access to printed bid documents?
What might be a consequence of limited access to printed bid documents?
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Study Notes
Design-Bid-Build Method
- The Design-Bid-Build method involves the architect being retained directly by the client to manage the design project, oversee procurement of the construction contractor and conduct construction contract administration
- The construction trades are retained by the construction contractor
- This method doesn't address situations where the architect is retained by a design-builder, public-private partnerships, or integrated project delivery (IPD) variations where the design team and the construction team are both retained by the client at or near the project outset
- The construction management method is not inconsistent with Design-Bid-Build, but has variations including the addition of constructability and cost estimating expertise during design, schedule compression, and multiple tender packages based on partial, trade-specific drawings sets.
Architect's Role in Contractor Procurement
- Architects often assist the client in assessing the capacity and previous record of contractors and subtrades who might be invited to bid on the work
- Pre-qualification involves the owner, supported by the architect and consulting engineers, gathering information about a construction contractor to ascertain whether they have the capability and experience to undertake the client’s project
- Pre-qualification may include company information, project resumes, demonstration of capability, safety records, and other company attributes
- Once pre-qualified, bidders should generally be equal in competence and the contract should then be awarded to the lowest bidder.
- Architects should establish and use clear and transparent criteria when selecting or eliminating contractors to avoid being accused of favoritism
- Invited bids are typically used for private clients who prefer to select from a group of proven contractors, specialized projects requiring particular expertise, and small projects that might not attract attention if publicly advertised
- Clients can negotiate a contract with a single contractor, notably if a relationship of trust has been established
- Clients and architects should ensure detailed construction cost estimates have been prepared as the basis for starting negotiations.
- Architects should review Section 2.0, Principles of the Law of Competitive Bidding of CCDC 23
Tender Documents
- It is essential to indicate requirements for a compliant bid, whether bids can be withdrawn and under what circumstances, if pre-award negotiations will be permitted, and all criteria for selecting the successful bidder.
- Tender package preparation may require advice from construction lawyers and the provincial or territorial association of architects
- The notice of tender usually indicates where and under what conditions contractors can obtain the bid documents
- The administration and distribution of the bid documents can be provided by the architect or the client in the case of an experienced or sophisticated client
- Clients, consultants, contractors, and subcontractors have vested interests in having easy access to documents during the bid period
- When choosing electronic and printed document distribution, consider the requirements of the client, consultants, authorities having jurisdiction, type and number of electronic tendering services, sets for construction association plan rooms, size and complexity of the project, the number of contractors and subcontractors expected to bid, and sets required for contract execution.
Addenda
- Addenda modify or interpret bid documents and may include both text and drawings, or text only
- Addenda should be numbered and dated and become part of the contract documents when the construction contract is executed
- Engineering addenda should be forwarded to bidders through the architect
- New information should be set out precisely so that bidders know what is original and what has been added, deleted, or changed
- The last opportunity for issuing an addendum should be no later than four working days before bid closing
- The same written instructions should be received in a timely manner by all bidders
- When organizing addenda, architects can assist bidders and contract administrators by identifying addenda by project name and number, providing a date of issue, numbering addenda consecutively, recording information in a logical order, using simple, clear instructions, referencing all attachments, and referring to the attachment in the addendum
Bid Opening
- Only the following should be announced during bid opening: bidder’s name, base bid amount, and required bid security or bid bond.
- Alternative prices and unsolicited prices should not be reported.
Bid Withdrawal
- A bidder may notify the architect or the client if a serious mistake has been made in the bid and should be permitted to withdraw without penalty
- Bid submission is a legally enforceable contract between the bidder and the owner
- Bidders are unable to withdraw their bids during the period of irrevocability, usually the period provided for in the bid bond
- To withdraw would permit the forfeiture of the bid deposit or bond
- If only one bid is submitted, the architect should advise the client to consider returning the bid unopened or negotiating with the sole bidder
Bid Analysis
- The architect may assist the client in analyzing the bids and reporting
- The client selects the successful bidder
- The architect reviews each bid and analyzes and researches the completeness of each bid, the bid amount, the proposed construction start date and schedule, inclusion of all addenda, subcontractors listed, manufacturers and suppliers listed, alternatives, and unit prices.
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Description
Explore the Design-Bid-Build method, highlighting the architect's role in managing design projects and overseeing contractor procurement. Understand the distinctions between this method and other variations, such as integrated project delivery. Get insights into the implications for construction management and architectural involvement.
