Department Access Policy Quiz

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Questions and Answers

What must Department members do when they see questionable behavior from visitors?

Notify security but take no other action.

Report it directly to their supervisor.

Ask for identification or key card. (correct)

Ignore it to avoid confrontation.

Under what circumstance can visitors bypass magnetometer/X-ray screening?

If they are known to the staff.

During non-business hours.

In exigent circumstances. (correct)

If they have a Department escort.

When should a Department member report a lost or stolen key card?

Only when entering a secure area.

Immediately for deactivation. (correct)

At the end of the workday.

Within 24 hours of noticing it missing.

What is required for visitors entering Police Headquarters during normal business hours?

Submit to screening and show picture ID. Signup and view all the answers

What should plain clothes Department members do upon entering Police Headquarters?

Display their identification card or badge. Signup and view all the answers

What happens to a visitor’s badge before leaving Police Headquarters?

It must be returned or disposed of. Signup and view all the answers

What is the primary responsibility of members entering or exiting through the basement garage entrance?

To close the overhead garage doors when a guard is not present. Signup and view all the answers

Which areas are exempt from the escort requirement for visitors?

Lobbies and community rooms. Signup and view all the answers

What is required of Department members regarding their building access card or keys?

They must maintain possession of their access card or keys at all times. Signup and view all the answers

What should Department members do if a personal package is delivered to a Department address?

Not accept the package if it is determined to be personal. Signup and view all the answers

Which of the following describes a service provider's access to Department facilities?

Service providers are issued an Escorted One Day Access. Signup and view all the answers

What must Department members ensure when entering a Department facility?

That both interior and exterior doors are secure. Signup and view all the answers

What happens to Department-issued access cards and keys if the directive is violated?

They are subject to recall by the Department for various reasons. Signup and view all the answers

Who are considered non-Department members according to access levels?

Vendors, contractors, or City employees who qualify for escorted access. Signup and view all the answers

During special events, what is the guideline regarding propping doors open?

Doors can be propped open only if a member is stationed at the door. Signup and view all the answers

Which individuals are prohibited from accessing Department cards or keys?

All of the above. Signup and view all the answers

What must be done if a Department member observes a violation of the Rental Agreement?

They must notify a supervisor/commander for approval to terminate the event. Signup and view all the answers

What is the purpose of documenting events on Form 191 P.D.?

To record any damage or issues that occurred during the event. Signup and view all the answers

What happens if an event is terminated based on violations?

The reasoning is documented in Form 191 P.D. Signup and view all the answers

How are violations of the facilities managed?

Any Department member must document the violation before notifying a supervisor. Signup and view all the answers

What is the consequence of receiving a suspension from facility use?

The suspension may be permanent depending on the severity of the violation. Signup and view all the answers

What priority does the Department have regarding the use of parking lots?

The Department will take priority in the use of the parking lots. Signup and view all the answers

Who is responsible for placing the Form 191 P.D. in the renter’s folder on the network drive?

The administrative assistant. Signup and view all the answers

Under what condition can parking lots be used for purposes other than visiting a facility?

So long as space is available. Signup and view all the answers

What is required for a vehicle to be parked at a Department facility?

It must display a current vehicle license plate. Signup and view all the answers

Which type of vehicle is allowed overnight parking without prior approval?

None of the above. Signup and view all the answers

What should non-sworn members do if they bring a firearm to work?

Secure it in a locked compartment or trunk. Signup and view all the answers

How will the monitoring of parking at Division Stations be carried out?

By on-duty Desk Sergeants. Signup and view all the answers

What consequence may occur for vehicles not in proper working condition?

They may be towed at the owner's expense. Signup and view all the answers

What is true regarding responsibility for vehicles parked in Department lots?

The Department will not assume financial responsibility. Signup and view all the answers

Which parking lot is restricted for use by Department members only?

Holmes Lot. Signup and view all the answers

Under what conditions can vehicles be towed from Department facilities?

If they are not in compliance with state registration. Signup and view all the answers

What is required for children under the age of 12 in a computer lab?

They must be accompanied by a parent or guardian. Signup and view all the answers

What responsibility do community members have concerning their data?

They need to save data frequently to an external source. Signup and view all the answers

Which of the following actions is NOT permitted in the computer lab?

Listening to audio content with the volume low. Signup and view all the answers

What does the Department NOT take responsibility for?

Accidental damage to computer hardware. Signup and view all the answers

What should community members do if they encounter inappropriate content?

Stop viewing the site immediately. Signup and view all the answers

Which behavior is considered acceptable in a computer lab setting?

Using headphones while listening to audio. Signup and view all the answers

Which of the following is a requirement regarding photo IDs in the computer lab?

Photo ID must be shown upon request. Signup and view all the answers

What is NOT a responsibility of community members in the computer lab?

Installing personal software on the computers. Signup and view all the answers

Study Notes

Building Access and Security

Department members must possess their issued building access card and/or keys at all times.
Sharing access cards or keys with non-department members, including family, friends, or other law enforcement, is prohibited.
Issued cards and keys remain the property of the Department and may be recalled for any reason, including violations of protocol.
Members entering any facility are responsible for securing doors and may be held accountable for unauthorized access afterward.
Propping interior or exterior doors open is only permitted during special events with personnel monitoring.

Package and Mail Policy

Personal mail or packages are not allowed at Department addresses.
If personal packages are delivered, members must reject delivery unless approved by the Chief of Police or designee.

Access Levels

Visitors: Individuals meeting with Department members or attending events.
Service Providers: Individuals performing short-term repairs will receive escorted access.
Non-Department Members: Such as vendors and contractors, requiring escorted access and screening.

Identification and Access Verification

Plain clothes officers must display ID or visitor pass upon entering Police Headquarters.
Department members should check identification for anyone needing access verification.

Reporting Lost Access Cards

Lost, damaged, or stolen access cards must be reported immediately for deactivation to the Building Operations Unit.

Responsibilities and Procedures

Members using the basement garage entrance must secure the overhead doors when guards are absent.
Areas exempt from escort requirements include lobbies and community rooms.

Visitor Regulations during Business Hours

Lobby guard station is active from 0700 to 1500 hours, requiring all visitors to submit to screening and sign in.
Visitors must present a valid photo ID and remain visible during their visit.

Event Management and Violations

Observations of rental agreement violations should be reported to supervisors.
Termination of events must be documented, with potential for suspension of renters based on violations.

Parking Regulations

Department parking lots are for visitors and departmental use, with priority given to the Department.
Restrictions include no vehicle sales, overnight parking of large vehicles, and compliance with state registration.
Unauthorized vehicles may be towed at the owner's expense without notice.
Members must display parking passes provided by Building Operations to park in designated areas.

Vehicle and Firearm Storage

Non-sworn members must secure firearms in locked compartments or the trunk of their vehicles.
Children under 12 must have a guardian present and supervised closely.

Computer Lab Regulations

Usage is on a first-come, first-served basis; ID may be requested.
The Department is not liable for data loss or equipment issues; users must save work externally.
Personal belongings must not be left unattended, and copying or installing software is prohibited.
Noise and disturbance regulations are in place to ensure a conducive environment for all users.

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Description

Test your understanding of the access policy for department-issued building access cards and keys. This quiz covers the guidelines that members must follow to maintain security and access within the department premises. Ensure you're aware of the restrictions regarding sharing access with non-members.