Chapter 8: Data Protection Impact Assessments (DPIAs)

<p>How the organization should treat and manage identified data protection risks (B)</p> Signup and view all the answers

<p>Because systems and processes vary significantly across different types and stages (C)</p> Signup and view all the answers

<p>The nature and type of personal data involved (C)</p> Signup and view all the answers

<p>Encrypting personal data before processing (B)</p> Signup and view all the answers

<p>They result from legitimate assessments of risk (A)</p> Signup and view all the answers

<p>Using deemed consent by notification (A)</p> Signup and view all the answers

<p>Individuals with limited access to technology (A)</p> Signup and view all the answers

<p>The extent of data usage in automated decision-making (A)</p> Signup and view all the answers

<p>Physical harm to individuals (C)</p> Signup and view all the answers

<p>When a new manual process for storing personal data is introduced. (B)</p> Signup and view all the answers

<p>A significant redesign of an existing process that handles personal data. (B)</p> Signup and view all the answers

<p>Will this new system replace an older system without any changes? (B)</p> Signup and view all the answers

<p>A clinic implements a new system to track patient personal data. (C)</p> Signup and view all the answers

<p>Only intrusive technologies, like facial recognition, require consideration. (A)</p> Signup and view all the answers

<p>Ensure that the new purpose aligns with previously obtained consents. (D)</p> Signup and view all the answers

<p>Whether the organization will benefit financially from the data processing. (B)</p> Signup and view all the answers

<p>The process has been recently reviewed with no changes. (A)</p> Signup and view all the answers

<p>Concerns about individual expectations (B)</p> Signup and view all the answers

<p>When there's a change in risks associated with data handling (D)</p> Signup and view all the answers

<p>Legal counsel from another organization (D)</p> Signup and view all the answers

<p>Decide who should be involved in the DPIA (A)</p> Signup and view all the answers

<p>Financial analysts unrelated to the project (D)</p> Signup and view all the answers

<p>Health records and financial records (D)</p> Signup and view all the answers

<p>Form a DPIA Project Team (B)</p> Signup and view all the answers

<p>Data Protection Officer (D)</p> Signup and view all the answers

<p>Change in technology infrastructure (D)</p> Signup and view all the answers

<p>To guide the DPIA process and ensure compliance (C)</p> Signup and view all the answers

<p>To provide an overview and rationale for the DPIA. (D)</p> Signup and view all the answers

<p>Scope of the DPIA. (B)</p> Signup and view all the answers

<p>The methods for calculating risk and assessment criteria. (C)</p> Signup and view all the answers

<p>Internal departments and external stakeholders relevant to the project. (C)</p> Signup and view all the answers

<p>An estimate of the time for key tasks and the total duration required. (C)</p> Signup and view all the answers

<p>To clarify the necessity and relevance of the DPIA to stakeholders. (B)</p> Signup and view all the answers

<p>Technical specifications and data management practices. (A)</p> Signup and view all the answers

<p>The magnitude and likelihood of risks occurring. (C)</p> Signup and view all the answers

<p>By conducting structured interviews or consultations. (D)</p> Signup and view all the answers

<p>It serves as a schedule for project milestones and tasks. (D)</p> Signup and view all the answers

<p>(a) phase 1 – assess the need for a DPIA (b) phase 2 – plan the DPIA c) phase 3 – identify the personal data and personal data flows (d) phase 4 – identify and assess data protection risks (e) phase 5 – create an action plan (f) phase 6 – implement the action plan and monitor its results</p> Signup and view all the answers

When decisions based on personal data potentially cause harm or disadvantage to an individual.

This focuses on the potential impact on an individual from collecting, using, or disclosing their personal data.

The organization should consider factors like the type of data, the individual's vulnerability, and the extent of data use.

The organization needs to justify why they are collecting, using, or disclosing this personal data.

This refers to possible harm, distress, or harassment caused by predictions or decisions derived from personal data.

Organizations should take steps to minimize or eliminate risks to individuals when using their personal data.

When risks remain even after taking measures to mitigate adverse effects, implied consent from individuals cannot be assumed for using their personal data.

The system/process that collects sensitive personal data, like health, criminal, or financial records, and is likely to raise concerns or expectations among individuals.

The process of evaluating the potential risks and impacts of collecting, using, disclosing, or storing personal data.

The organization determines that a system/process collects, uses, discloses, or stores personal data, but doesn't meet the necessary requirements for data protection.

A team responsible for conducting a DPIA, typically including a project manager, the Data Protection Officer (DPO), and other relevant individuals or departments.

A steering committee responsible for guiding and overseeing the DPIA process.

An organization's role within the DPIA framework. They need to identify potential risks and recommend mitigation strategies.

Individuals or groups who can provide specialized expertise or knowledge related to the DPIA.

Involving affected individuals in the DPIA process to ensure their concerns and needs are addressed.

The organization must reassess the need for a DPIA if changes occur in the risks associated with the data handling process.

A comprehensive plan covering all steps and procedures for conducting the DPIA.

An organization needs to conduct a Data Protection Impact Assessment (DPIA) when a new or existing IT system or process involves collecting, using, disclosing, or storing personal data, especially if it's a new system, a major redesign of an existing system, or involves new technology that may be intrusive.

A DPIA is required if the IT system or process involves collecting new personal data, disclosing personal data to new parties, using personal data for a purpose not currently used, or using data in a way that is not currently used, especially if the individual hasn't consented.

Before deciding whether to conduct a DPIA, an organization can ask screening questions to spot potential risks. These questions help assess whether the IT system or process might involve new data collection, data disclosure to new parties, new data uses or methods without consent, or the use of intrusive technologies.

Examples of screening questions include: Does the new or changed IT system or process involve collecting new personal data? Will there be new recipients of this data? Is the organization using personal data for a purpose not currently used or in a way not currently used without consent? Does the system involve new technology that could be intrusive to individuals?

A DPIA aims to analyze the potential adverse effects on individuals from collecting, using, and disclosing personal data. This includes assessing the potential harm, distress, or harassment, and the level of risk for individuals.

The DPIA should consider factors like the type of personal data being used, the vulnerability of the individuals involved, the duration and extent of data use, the context of data use, and the potential for harm or misuse.

A DPIA involves assessing whether the use of personal data is necessary and, if so, whether it's proportionate to the intended purpose and aligned with the principles of data minimization and good faith.

The DPIA should identify potential risks to individuals and consider appropriate measures to mitigate those risks. This could include steps like anonymization, data encryption, access controls, and data minimization.

If a DPIA identifies residual risks that cannot be mitigated, the organization must consider obtaining explicit consent from individuals for the use of their personal data. Implied consent may not be sufficient in such cases.

This is a structured evaluation tool used to assess the impact of collecting, using, disclosing, or storing personal data. It helps determine potential risks from different data handling processes and ensures compliance with data protection regulations.

This focuses on identifying areas within the system or process where data might be used in ways that fail to comply with data protection rules. This could involve inadequate data security measures, incomplete data processing processes, or potential for misuse of data.

This involves analyzing the potential impact of identified risks and gaps based on a pre-defined framework, considering the likelihood of these risks materializing. This helps in prioritizing risks and determining the severity of the data protection risks.

This is the next phase of the DPIA process where the organization creates a plan to address the identified data protection risks. It outlines the steps for mitigating risks, improving data security, and ensuring compliance with regulations.

This involves considering specific factors that influence a system or process's data protection risk, such as the type of data handled, the sensitivity of the information, and the number of individuals affected. It helps to tailor the DPIA to the organization's unique circumstances.

A detailed description of the project's purpose, timeline, and relevant departments or functions involved.

Explains why a DPIA is necessary for the project, focusing on the potential risks involved in processing personal data.

Outlines key considerations surrounding the DPIA, such as any specific legal or ethical challenges related to the project.

Clearly defines the specific IT system or process that the DPIA will focus on, including its purpose and how personal data is processed.

Establishes the criteria for assessing risks and describes the methods used to calculate the likelihood and impact of potential data breaches.

Identifies internal teams (e.g., IT, Legal) or external parties (e.g., consultants, regulators) involved in the DPIA.

Describes how input and feedback will be gathered from stakeholders, such as interviews, surveys, or workshops.

Provides estimated timings for key tasks and the overall timeline for completing the DPIA.

Includes a detailed explanation of the data processing activities covered by the DPIA, including the purpose, legal basis, and data subjects involved.

Evaluates the potential impacts of data processing activities on individuals, including the potential for harm, discrimination, or violation of rights.