Customer Service Essentials
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Questions and Answers

Customers want to feel they're in capable ______.

hands

Customers expect a quick and thorough ______ when something goes wrong.

recovery

Trustworthy organizations keep their ______ and provide what was promised.

promises

Customers want you to take some of the ______ out of dealing with your organization.

<p>guesswork</p> Signup and view all the answers

It's important to present your policies so they ______ to me.

<p>make sense</p> Signup and view all the answers

Help me feel con______ you'll handle things properly.

<p>dent</p> Signup and view all the answers

Do what you say you will ______.

<p>do</p> Signup and view all the answers

Give me correct ______.

<p>information</p> Signup and view all the answers

If you make a mistake, ______ the problem - without a hassle.

<p>fix</p> Signup and view all the answers

Customers want you to acknowledge them quickly and ______.

<p>politely</p> Signup and view all the answers

They want you to meet their human needs as well as the business ______.

<p>needs</p> Signup and view all the answers

Customers want a ______ approach to service.

<p>flexible</p> Signup and view all the answers

They expect you to meet and handle their needs in prompt and creative ______.

<p>ways</p> Signup and view all the answers

Victims eligible for unrestricted reporting include active duty military and ______ performing federal duty.

<p>reservists</p> Signup and view all the answers

Military dependents who are ______ years of age and older can utilize unrestricted reporting options.

<p>18</p> Signup and view all the answers

Unrestricted reporting allows victims to report to a Sexual Assault Response ______.

<p>Coordinator</p> Signup and view all the answers

With unrestricted reporting, the assault must be reported to the ______ for all active duty members.

<p>command</p> Signup and view all the answers

To get your free copy, call the FamilyLine of ce toll free at 1-877-673-______

<p>7773</p> Signup and view all the answers

One of the benefits of unrestricted reporting is accountability of the ______.

<p>perpetrator</p> Signup and view all the answers

COMPASS is a spouse-to-spouse mentoring program that introduces participants to all aspects of the ______ lifestyle.

<p>military</p> Signup and view all the answers

Victims opting for unrestricted reporting cannot change to ______ reporting.

<p>restricted</p> Signup and view all the answers

Navy kids may face challenges due to their parent serving in the ______.

<p>military</p> Signup and view all the answers

FOCUS World helps military families become stronger by providing a fun place to learn important ______.

<p>skills</p> Signup and view all the answers

Victim advocacy services are part of the ______ services available for unrestricted reporting.

<p>SAPR</p> Signup and view all the answers

Sesame Workshop Talk, Listen, Connect addresses issues related to multiple ______.

<p>deployments</p> Signup and view all the answers

Unrestricted reporting enhances community safety by fostering ______ of the perpetrator.

<p>accountability</p> Signup and view all the answers

Courage to Talk provides resources to assist in having challenging ______.

<p>conversations</p> Signup and view all the answers

Parenting for Service Members and Veterans is an anonymous, online self-help course designed to improve ______ skills.

<p>parenting</p> Signup and view all the answers

Stress is a normal and natural part of ______.

<p>life</p> Signup and view all the answers

Sailors may be reimbursed up to $______ for the state licensure and certification costs of a spouse.

<p>500</p> Signup and view all the answers

The Family Employment Readiness Program (FERP) provides no cost ______, programs and services to help families in the job search process.

<p>consultations</p> Signup and view all the answers

The Military Spouse Career Advancement Account (MyCAA) provides financial assistance to eligible spouses pursuing ______, certification or an associate degree.

<p>licensure</p> Signup and view all the answers

Don’t forget about ______. It is a great way to learn new skills, create important networks and gain experience.

<p>volunteering</p> Signup and view all the answers

SECO consultants provide professional guidance on careers, education, training, ______, and career connections.

<p>employment readiness</p> Signup and view all the answers

The job ______ is your opportunity to market yourself and learn more about the position.

<p>interview</p> Signup and view all the answers

The Department of the Navy is dedicated to supporting families and currently provides resources for spouse ______.

<p>employment</p> Signup and view all the answers

The Military Spouse Employment Partnership (MSEP) connects military spouse-friendly companies with ______ seeking employment.

<p>jobs</p> Signup and view all the answers

The National Defense Authorization Act for Fiscal Year 2024 expands the Navy’s authority to reimburse service members up to $______ for state licensure and certification costs.

<p>2000</p> Signup and view all the answers

Our primary focus remains on delivering the best services at the right ______ and in the right place.

<p>time</p> Signup and view all the answers

Volunteering is a positive, ______ act that offers time to individuals and organizations in need.

<p>altruistic</p> Signup and view all the answers

A resume is the key to obtaining ______.

<p>interviews</p> Signup and view all the answers

Target our resources to the most critical ______, focusing on fleet and family readiness.

<p>requirements</p> Signup and view all the answers

Military spouses may be eligible for non-competitive entry into federal ______ depending on their criteria.

<p>employment</p> Signup and view all the answers

We will continue our efforts within our budgetary ______ to provide resources and services to families.

<p>constraints</p> Signup and view all the answers

Aggressively identify opportunities to eliminate ______, under-utilised services and outdated standards of practice.

<p>redundancies</p> Signup and view all the answers

Flashcards

Customer expectations

Customers expect promises to be kept, issues resolved quickly, and things to be right the first time.

Trustworthy service

Providing what was promised, dependably and accurately.

Customer-centric approach

A service approach that focuses on meeting customer needs and expectations.

Simplified process

A service strategy to minimize confusion and effort for the customer.

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One-point of contact

A single person or channel to address all customer needs within an organization.

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Customer Confidence

Customers want assurance that you will handle their needs competently and reliably.

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Keeping Promises

Customers expect you to follow through on your commitments.

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Accurate Information

Customers need precise and correct information from you.

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Mistake Resolution

Customers appreciate a quick and efficient solution to errors.

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Attentive Service

Customers value prompt, respectful acknowledgement, and personalized interactions.

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Customer Needs

Customers prioritize their personal needs and expectations during the service transaction.

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Resourceful Service

Customers want agile and adaptable solutions that address their needs promptly and creatively.

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Flexible Approach

Customers expect service providers to be adaptable and solution-oriented.

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MILPERSMAN 1754-040

This document outlines the policy and procedures for reimbursing military spouses for licensure costs incurred when relocating due to a permanent change of station (PCS).

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Spouse Education and Career Opportunities (SECO)

SECO consultants provide guidance to military spouses on career choices, education, training, job readiness, and career connections.

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Military Spouse Employment Partnership (MSEP)

A platform that connects military spouses with companies offering military spouse-friendly jobs.

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Military Spouse Career Advancement Account (MyCAA)

MyCAA provides financial assistance to eligible spouses pursuing licensure, certification, or an associate degree.

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Resume for Military Spouses

A resume, essential for job applications, should highlight your skills and abilities. Fleet and Family Support Centers can help craft effective resumes.

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Job Interview for Military Spouses

The job interview is your chance to sell yourself and learn about the position.

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Federal Employment for Military Spouses

Meet certain criteria and you may be eligible for non-competitive entry into federal employment or preference for DoD civilian positions.

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Self-Employment for Military Spouses

This path offers flexibility to juggle family life and your Sailor's career, setting your own hours and working independently.

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Family Support Focus

The Navy's commitment to supporting families of active and reserve military personnel, aiming to deliver the best services at the right time and place.

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FERP

The Family Employment Readiness Program, which provides free career planning, job seeking, resume writing, interview preparation, and negotiation assistance to military spouses and family members.

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FERP's Purpose

FERP aims to equip military spouses and family members with the skills and knowledge needed to find employment.

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Volunteering's Benefits

Volunteering is a great way to learn new skills, build networks, and gain experience while contributing to the community.

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Navy Licensure Reimbursement

The Department of the Navy reimburses service members up to $2,000 for their spouses' state licensing and certification costs, and business costs.

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Reimbursement Purpose

The reimbursement program encourages spouses to pursue professional opportunities and reduce financial burdens related to licensing and business startup.

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National Defense Authorization Act

The law that expanded the Navy's authority to reimburse service members for spouse licensure and business costs.

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Military Spouse Support

The Navy's commitment to providing resources and advocacy for military spouse employment, recognizing their contributions to the military family.

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Military Child Support

Military children face unique challenges due to frequent moves and parental deployments. Programs like FOCUS World and Sesame Workshop Talk, Listen, Connect address these challenges.

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Deployment & Reintegration

Programs like FOCUS World and Sesame Workshop Talk, Listen, Connect help families cope with deployment and reintegration challenges.

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Military Family Resources

Organizations like FOCUS World and Sesame Workshop offer programs designed to strengthen military families.

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Invisible Injuries

Courage to Talk addresses the impact of visible and invisible injuries on service members, their families, and children.

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Parenting Skills Training

Parenting for Service Members and Veterans is an online course offering tools and advice to improve military parenting skills.

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Stress Management

Stress is a normal human response, it's a motivator that helps you accomplish tasks.

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Military Family Education

Programs like FOCUS World and Sesame Workshop help children understand military life and cope with deployment.

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Unrestricted Reporting

Reporting a sexual assault to authorities, allowing for investigation, potential prosecution, and command intervention to protect the victim.

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Who can report unrestrictedly?

Active duty military, National Guard under Title 10, military dependents 18+, some DoD civilians and contractors.

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Benefits of Unrestricted Reporting

Protects the victim, ensures accountability of the perpetrator, and enhances community safety through investigation and potential prosecution.

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Who can be reported to?

SAPR VA, SARC, Military/Civilian Law Enforcement, Healthcare Personnel, Chain of Command.

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Command Assistance

Available to victims with unrestricted reporting, including safety measures and assignment adjustments to separate from the perpetrator.

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Limitations of Unrestricted Reporting

Victims cannot switch to restricted reporting, may find investigation intrusive, and the assault will be discussed with those needing to know.

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Military Protective Orders (MPOs)

Legal orders issued by a military commander to protect a victim from further harm by the perpetrator.

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Deferred Collateral Misconduct

Allows the victim to focus on recovery and healing without facing immediate disciplinary action for unrelated misconduct.

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Study Notes

Defining Moments

  • A Defining Moment is any time a customer judges the service provided, and by extension, the organization as a whole.
  • Examples include greeting a customer, asking a question, answering a question, offering options, trying to solve a problem, or recovering from a service breakdown.
  • Each defining moment creates either a positive or negative experience for the customer, influencing customer loyalty.
  • Positive defining moments build customer loyalty.
  • A series of positive defining moments creates a positive, memorable customer experience (PMCE).

Customer Expectations

  • Regardless of the industry, product, or service type, customers consistently value four service qualities.
  • Seamless service refers to managing service factors invisible to the customer (behind the scenes). Customers want to take advantage of available services without complicated details or multiple people.
  • Trustworthy service means keeping promises dependably and accurately. Customers want to feel confident and secure in the service provided.

The HEAL Guidelines

  • When customers are disappointed or angry, quick action is necessary to regain trust.
  • Hear the customer out; listen non-defensively and calmly.
  • Ease the tension by choosing productive actions to de-escalate.
  • Act to improve the situation and fix the problem promptly. Confirm the customer's understanding of the resolution and apologize when appropriate.
  • Leave a positive impression and follow up to ensure customer satisfaction and commitment with a goodwill gesture.

Fleet and Family Support Center

  • The Navy's Family Readiness programs receive high visibility, advocacy, and priority.
  • The FFSP is organized into four functional areas crucial for mission success (e.g., Work and Family Life, Counselling, Advocacy, and Prevention).

Work and Family Life (WFL)

  • WFL programs prepare service members and families for the military lifestyle (e.g., deployment readiness, individual augmentees' support, Ombudsman Programs).
  • Services include deployment readiness support, spouse and family support, transition assistance, relocation assistance, and family employment (e.g., personal financial management, and emergency response).

Counselling, Advocacy and Prevention (CAP)

  • CAP programs provide individual, group, and family counseling, victim intervention, and prevention education.

Spouse Education and Career Opportunities (SECO)

  • SECO consultants guide military spouses in careers, education, and training, and employment readiness.
  • MSEP. connects military spouses with job opportunities at companies that support military spouses.
  • MyCAA provides financial assistance for licensure, certification, or associate degrees.

Beginning Your Search. Career Exploration

  • Resume building and interview preparation are key for obtaining job interviews.
  • FFSCs help ensure resumes accurately reflect skills and abilities.
  • Federal employment may offer non-competitive entries for spouses meeting specific eligibility criteria.
  • Self-employment and volunteerism are other options for spouses.

Transition Assistance Program (TAP)

  • TAP prepares eligible service members and their families for civilian life transition.
  • The TAP program focuses on career readiness standards.
  • It offers counseling, workshops, and resources to aid in job searches, resume writing, and interviewing.
  • Initial self-assessment counseling (IC) is a mandatory component within 365 days of separation, focused on employment, entrepreneurship education, or vocational training paths.

Suicide Prevention

  • Suicide is a serious concern, and everyone can contribute to suicide prevention efforts.
  • Consider appropriate actions if someone displays distress or suicidal ideation.
  • The CDC and Navy resources provide risk factors, preventative steps, and available support.
  • The Navy provides accessible resources through the Fleet and Family Support Centers, Navy Personnel Command, military chaplains, and additional resources like Military OneSource.

Clinical Counseling

  • Clinical counseling is available to address stress, family hardships, marital problems, and more.
  • FFSCs provide short-term counseling, crisis interventions, group counseling, and referrals to other community resources.

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Description

This quiz focuses on defining moments in customer service and how they impact customer loyalty. It covers key expectations customers have for seamless and trustworthy service. Understanding these concepts is essential for creating a positive memorable customer experience.

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