Creating Presentations with PowerPoint 2007
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Questions and Answers

In both Normal view and Outline view you can see: current slide, slide outline, and notes.

True

Using contrasting colors for the text and background in slides is not a good practice.

False

While preparing slides, use long phrases and sentences to convey your message.

False

How many slide layouts are available in the New Slide dialog box?

<p>9</p> Signup and view all the answers

The PowerPoint dialog box is useful to create a new presentation using which of the following?

<p>Both A and C above</p> Signup and view all the answers

Which of the following views is shown in the presentation of slides in a conference?

<p>Slide Show view</p> Signup and view all the answers

How do you move from one slide to another slide?

<p>Using Scroll bars, Using Next Slide and Previous slide buttons, Using outline pane, All of the above</p> Signup and view all the answers

How do you insert text in a slide?

<p>By using the outlining or inserting text boxes.</p> Signup and view all the answers

You can add notes to your slides from:

<p>(a) and (b)</p> Signup and view all the answers

Text can be easily inserted into the slides using:

<p>(a) and (b) above</p> Signup and view all the answers

Explain any three features of PowerPoint.

<p>Presentation creation using templates, notes addition, and slide transitions.</p> Signup and view all the answers

Explain any one method of creating a presentation.

<p>Using the Autocontent Wizard.</p> Signup and view all the answers

Write two ways of changing the view to slide show view.

<p>Using the Slide Show button and accessing through the View menu.</p> Signup and view all the answers

Explain steps in inserting a text box in a slide.

<p>Select the Insert menu, choose Text Box, and click on the slide to insert.</p> Signup and view all the answers

How do you change the amount of space between lines in a text box?

<p>Adjust the line spacing settings in the Paragraph options.</p> Signup and view all the answers

How do you insert picture bullets in slides?

<p>Select the bullet points and choose the Picture option in bullet settings.</p> Signup and view all the answers

How do you add notes to your slides?

<p>Use the notes section below each slide in Normal view.</p> Signup and view all the answers

The PowerPoint dialog box is useful to create a new presentation using:

<p>Both (A) and (C) above</p> Signup and view all the answers

Which of the following views is shown in the presentation of slides in a conference?

<p>Slide Show view</p> Signup and view all the answers

How do you move from one slide to another slide?

<p>Using Scroll bars, Using Next Slide and Previous Slide buttons, Using Outline pane</p> Signup and view all the answers

How do you insert text in a slide?

<p>You can insert text using outlining or inserting text boxes.</p> Signup and view all the answers

In both Normal view and Outline view you can see: current slide, slide outline, and notes.

<p>True</p> Signup and view all the answers

Using contrasting colors for the text and background on slides is not a good practice.

<p>False</p> Signup and view all the answers

While preparing slides, use long phrases and sentences to convey your message.

<p>False</p> Signup and view all the answers

How many slide layouts are available in the New Slide dialog box?

<p>9</p> Signup and view all the answers

The main features of PowerPoint include adding ____ like pictures and sound effects.

<p>multimedia features</p> Signup and view all the answers

What is the purpose of the Office button in PowerPoint 2007?

<p>To provide access to file operations such as creating a new presentation or opening an existing one.</p> Signup and view all the answers

List one of the recommended design tips for creating presentations.

<p>Use contrasting colors for text and background.</p> Signup and view all the answers

What is the purpose of the Slide Show View in PowerPoint?

<p>To preview the presentation and show it to an audience.</p> Signup and view all the answers

You can add notes to your slides from:

<p>(a) and (b)</p> Signup and view all the answers

Text can be easily inserted into the slides using:

<p>(a) and (b)</p> Signup and view all the answers

Explain any three features of PowerPoint.

<p>Various features include template designs, slide transitions, and multimedia integration.</p> Signup and view all the answers

Explain any one method of creating a presentation.

<p>Using Autocontent Wizard.</p> Signup and view all the answers

Write two ways of changing the view to slide show view.

<p>Using the Slide Show button and selecting Slide Show from the menu.</p> Signup and view all the answers

Explain steps in inserting a text box in a slide.

<p>Select 'Insert' from the menu, then choose 'Text Box', and click on the slide to place it.</p> Signup and view all the answers

How do you change the amount of space between lines in a text box?

<p>Adjust the line spacing settings in the paragraph formatting options.</p> Signup and view all the answers

How do you insert picture bullets in slides?

<p>Use the bulleted list option and choose 'Picture' from the bullet options.</p> Signup and view all the answers

How do you add notes to your slides?

<p>Use the notes pane at the bottom of the slide in Normal view.</p> Signup and view all the answers

Study Notes

Creating Presentations

  • A presentation shares ideas, delivers speeches, lectures, and organizes online conferences
  • Four core elements comprise a presentation:
    • The presenter
    • The audience
    • The message
    • Presentation tools
  • Microsoft PowerPoint 2007 is a complete presentation software
  • PowerPoint helps create exciting slideshows by enabling:
    • Slide design formatting
    • Layout suggestions

PowerPoint Features

  • Several methods exist to create presentations
  • Slides are the foundation for presentations
  • Text helps articulate ideas
  • Multimedia features enhance slides with clipart, sound effects, music, and video clips
  • Easily prepare presentations by ordering slides, timing the slideshow, and delivering with confidence

Starting PowerPoint

  • Use the Start button to initiate the program
  • Click "Start," select "All Programs," then "Microsoft Office," and finally "Microsoft Office PowerPoint 2007"
  • The PowerPoint screen appears on the monitor

PowerPoint 2007 Interface

  • The Office Button replaces the "File" menu of other programs
  • The Ribbon is located below the title bar and replaces the menu and toolbars of other programs
  • Tabs in the Ribbon are task-oriented (e.g., Home, Insert)
  • Groups within each tab break a task into subtasks
  • Command buttons execute commands or display a menu of commands

Creating Presentations with PowerPoint

  • Starting PowerPoint displays a "Blank Presentation"
  • Select “New” from the Office Button to choose a presentation type
  • Installed Templates provide templates and ideas for various presentation purposes
  • Design Templates offer background and text formatting options
  • Blank Presentations allow users to start presentations from scratch
  • PowerPoint provides nine different slide layouts
  • When starting a presentation, the first slide appears with a text box where users can choose from several elements:
    • Insert a table
    • Insert a chart
    • Insert SmartArt Graphic
    • Insert picture from file
    • Insert Clip Art
    • Insert Media Clip
  • Open an existing presentation by selecting "Open" from the Office Button
  • Select the folder containing the file and highlight the desired file
  • Click "Open" to start the presentation

Viewing PowerPoint Slides

  • PowerPoint offers multiple views to aid in slide creation and presentation
  • Normal View divides the screen into three sections:
    • Main Window: Current slide display
    • Outline Pane: Left side contains slide outline
    • Notes Pane: Bottom section for presentation notes
  • Slide Sorter View: Displays a thumbnail of each slide for easy ordering and sorting, adding special effects
  • Slide Show View: Full-screen view for previewing presentations and delivering slideshows to audiences

Design Tips for Effective Presentations

  • Contrast text and background colors for readability.
  • Use large font sizes (24 points or larger) for viewing from the back of the room.
  • Use short phrases and sentences for clarity.
  • Keep slide transitions simple to avoid distracting the audience.
  • Avoid overwhelming slides with excessive text or graphics.
  • Maintain text simplicity by limiting bold, italics, underlining, font size changes, and font variations on a single slide.

Working with Slides

  • Slides are the building blocks of presentations.
  • Slide layouts and designs can be created and customized.
  • Notes and handouts can be added.
  • Insert new slides into a presentation.
  • Use the available nine slide layouts or choose a blank slide.
  • Insert various elements such as text, pictures, graphs, and tables.

Slide Manipulation Techniques

  • Applying a Design Template: Select the "Design" tab on the Ribbon and click to apply a template.
  • Changing Slide Layouts: Navigate to “Home” > "Layout" and select from the nine layout options displayed.
  • Inserting and Editing Existing Slides:
    • Utilize the “New Slide” feature by selecting "Duplicate Selected Slides," "Slides From Outline...," or "Reuse Slides...”.
    • “Slides From Outline…” allows creation of slides based on text file outlines.
    • “Duplicate Selected Slides” creates a duplicate of a selected slide.
    • Utilize “CTRL+SHIFT+D” to duplicate the current slide.
    • Cut, copy, and paste slides
  • Reordering Slides:
    • Drag and drop slides in the Slide Sorter View to reposition them.
    • Drag and drop slides in the Normal or Outline View to change slide order.
  • Hiding Slides:
    • Right-click on a slide in the slide pane and select “Hide” to prevent it from appearing in the slideshow.
    • To display a hidden slide, right-click and choose “Unhide.”

Moving Between Slides

  • Utilize the scrollbars to navigate between slides and text in the notes and outline panes.
  • Next Slide and Previous Slide Buttons: These buttons (double arrows at the bottom of the vertical scrollbar) move to the next or previous slide in a slideshow.
  • Outline Pane: Switch to Outline View and click on the desired slide for viewing.

Working with Text

  • PowerPoint provides tools to insert, edit, and format text.
  • Inserting Text:
    • Outline Text: Create slides with similar content using the Outlining toolbar. Heading 1 becomes the title, heading 2 becomes the first line of the text box, and so on.
    • Text Boxes: Predefined slide layouts come wit h text boxes—click to add or edit text.

Creating Text Boxes

  • To add a new text box to a slide, select the Insert -> Box command from the menu bar and draw the text box with the mouse.
  • To resize a text box, click on it with the mouse.
  • A border with eight handles will appear. The four corner handles resize both length and width, while the side handles resize only in one direction.
  • Click and drag a handle to resize the box and release the mouse button when the box is the desired size.
  • To move a text box, click and drag the thick dotted border with the mouse.
  • To delete a text box, click the border and press the DELETE key.

Formatting Text

  • Highlight text on the slide to format it.
  • Select the desired font face, size, style, effect, and color from the Font dialog box.
  • Select Home -> Font menu or right-click the selection and select the Font menu from the pop-up menu.
  • Replace Fonts feature lets you change the preset font for the entire presentation or portions of it.
  • Select Home -> Replace -> Replace Fonts from the menu bar. Choose the font to be replaced and the replacement font from the drop-down menus, and click the Replace button.

Line Spacing

  • Select Home -> Line Spacing from the Paragraph menu bar to change the line spacing in a text box.
  • Select the desired spacing value. A value of "1" is single spacing, "2" is double spacing.

Changing Case

  • Change the case of characters in a paragraph without retyping by selecting Home -> Change Case from the Font menu bar.
  • Sentence Case capitalizes the first letter of the first word in each sentence.
  • Lowercase and Uppercase change the case of all letters.
  • Title Case capitalizes the first letter of every word and makes the rest lowercase.
  • Toggle Case is the opposite of Title Case; it makes the first letter of every word lowercase and capitalizes the remaining letters.

Bulleted Lists

  • Design templates include bulleted lists.
  • Click the placeholder on the slide to begin adding text and press ENTER to add a new bulleted item.
  • To go to the next line without adding a bullet, hold down the SHIFT key while pressing ENTER.
  • To create a bulleted list in a text box:
  • Insert -> Box from the menu bar to create a text box.
  • Draw the text box on the slide.
  • Choose Home -> Paragraph -> Bullets or Numbering.
  • Change the bullet size, color, and type. Select More Colors for a larger selection of colors.
  • Click the Picture button to view the Picture Bullet window. Choose a bullet and click OK.
  • Click the Character button to select a character from a font. Select a symbol font, such as Wingdings or Webdings, for a wider selection of icons.

Bulleted Lists and New Slides from an Outline

  • In Normal or Outline View:
  • Type the title of the slide next to the Slide 1 icon.
  • Press ENTER to type the next line and create a new slide.
  • To create a bulleted list for the first slide, press TAB to demote the selection to a bulleted list item.
  • Continue entering text for the bulleted list, pressing ENTER at the end of each line to create a new bullet.
  • Create a multilevel list by pressing TAB again. Press ALT+SHIFT+Left Arrow to move back to the original list.
  • CTRL+ENTER to begin typing a new bulleted list.

Numbered Lists

  • To create a numbered list:
  • Insert a text box.
  • Select Home -> Paragraph -> Numbering.
  • Click the Numbered tab at the top of the Bullets and Numbering window.
  • Change the size, color, and start value of the numbers.
  • Select a list type and click OK.

Text Box Properties

  • To change the colors, borders, and backgrounds of a text box:
  • Click on the text box to activate it.
  • Select Format -> Shape from the menu bar. The Format Shape dialog box will appear.
  • Under the Fill menu, choose the background color. Check the Semitransparent box to allow the slide background to show through.
  • Select the Line Color, which will surround the box. Choose Solid or Gradient.
  • Select Line Style to choose the style, weight, and dashed properties for the line.
  • Select Shadow for pre-set shadow styles.
  • Select 3D Format and 3D Rotation.
  • Under the Text Box tab, change the text layout to reposition the text within the box.
  • Click Close to apply changes.

Adding Notes

  • From Normal View, add notes which will not be displayed during the presentation.
  • Notes can be printed along with the corresponding slide by selecting Print What: Notes Pages on the Print menu.

Spell Check

  • Select Review -> Spelling from the menu bar or press F7 to check spelling.
  • The spell checker will prompt you to correct misspelled words.
  • Click Ignore, Ignore All, or Add to ignore the misspelled word, ignore all occurrences of the word, or add the word to the dictionary.
  • Highlight a Suggestion or type a revision in the Change to box.
  • Click Change to correct the current occurrence or Change All to correct all instances.
  • Click Close to stop the spell check.

Saving and Printing

  • Select Office button -> Print Preview from the menu bar to access printing options.
  • Select the desired format from the Slides drop-down menu.

Save as File

  • Select Office button -> Save As or click the Save button on the toolbar.
  • The Save As dialog box will appear.
  • Choose the folder and drive, enter a file name, and click Save.

Save as Web Page

  • Select Office button -> Save As and choose Web Page from the drop-down menu.
  • Choose the web page directory and enter the file name.
  • Click Save.

Print

  • Select Office button -> Print.
  • The Print dialog box appears.
  • Select the Print Range. Options include All, Current Slide, or specific slide numbers.
  • Enter the number of Copies and check the Collate box if needed.
  • Select Print What:
  • Slides: Prints a full-page slide on each page.
  • Handouts: Prints multiple slides per page.
  • Notes Page: Prints a slide with its notes on each page.
  • Outline View: Prints the presentation outline.
  • Click OK to print.

Close a Document

  • Select Office button -> Close.
  • If the file has unsaved changes, you will be prompted to save before closing.

Exit PowerPoint Program

  • Select Office button -> Exit PowerPoint.

Keyboard Shortcuts

  • Keyboard shortcuts can be used to save time and effort.
  • A plus sign (+) indicates that the keys should be pressed at the same time.
  • Keep a list of PowerPoint shortcuts handy for quick reference.

Intext Questions

  • How do you move from one slide to another slide?
  • Answer: Using scroll bars, Next Slide and Previous Slide buttons, and the Outline pane.
  • How do you insert text in a slide?
  • Answer: Using Outline Text or inserting text boxes.
  • You can add notes to your slides from?
  • Answer: Normal View.
  • Text can be easily inserted into slides using?
  • Answer: Normal View and Outline View.

What You Have Learned

  • This lesson covers creating PowerPoint presentations.
  • Presentations can be created using the Autocontent Wizard, Design Templates, or a blank presentation.
  • The first two provide standard formatting, while the last offers more flexibility.
  • After creating the slides, you can view them as a slideshow or print them.

Terminal Questions

  • Explain any three features of PowerPoint.
  • Explain any one method of creating a presentation.
  • Write two ways of viewing a presentation in Slide Show View.
  • Explain the steps involved in inserting a text box in a slide.
  • How do you change the amount of space between lines in a text box?
  • How do you insert picture bullets in slides?
  • How do you add notes to your slides?

Feedback to InText Questions:

  • (a) True, (b) False, (c) False
  • (c) 9
  • (d) Installed Themes, Installed Templates, and Blank Presentations
  • (d) Slide Show View
  • Using scroll bars, Next Slide and Previous Slide buttons, and the Outline pane.
  • Using Outline text and inserting text boxes.
  • Normal View.
  • Normal view and Outline view.

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Creating Presentations Using PowerPoint 2007 PDF

Description

This quiz covers the fundamentals of creating presentations using Microsoft PowerPoint 2007. It includes key components like the presenter, audience, message, and essential PowerPoint features for making effective slideshows. Test your knowledge on how to utilize multimedia tools and navigate the software.

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