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Contract Award and Implementation Quiz
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Contract Award and Implementation Quiz

Created by
@SuperArithmetic4539

Questions and Answers

Which section outlines the requirements for performance security in procurement?

  • Section 41
  • Section 37
  • Section 39 (correct)
  • Section 43

    • What does Section 42 primarily address regarding contracts?

  • Reservation Clause
  • Implementation and Termination (correct)
  • Execution of Award
  • Notice of Bid Failure

    • Which section provides guidelines on the disclosure of relations in procurement?

  • Section 47 (correct)
  • Section 40
  • Section 39
  • Section 46

    • What is the focus of Section 49 within the procurement rules?

    <p>Limited Source Bidding</p> Signup and view all the answers

    Which section deals with the failure to enter into a contract?

    <p>Section 40</p> Signup and view all the answers

    In which section would you find regulations related to alternative methods of procurement?

    <p>Section 48</p> Signup and view all the answers

    What is the primary subject of Section 44?

    <p>Bidding of Provincial Projects</p> Signup and view all the answers

    Which section corresponds with the rules for domestic and foreign goods procurement?

    <p>Section 43</p> Signup and view all the answers

    What does the term 'Approved Budget for the Contract' refer to in the context of the Government Procurement Reform Act?

    <p>The budget for the contract approved by the Head of the Procuring Entity</p> Signup and view all the answers

    Which of the following best describes the function of a 'Bid' in the procurement process?

    <p>A signed offer or proposal to undertake a contract</p> Signup and view all the answers

    In which situation would a Joint Venture Agreement by a Local Government Unit (LGU) primarily apply?

    <p>When collaborating with private entities for a joint project</p> Signup and view all the answers

    Which of the following is NOT included as permissible activities under the Government Procurement Act?

    <p>Approval of personal loans for government employees</p> Signup and view all the answers

    What is the significance of the Multi-Year Obligational Authority (MYOA) in procurement?

    <p>It allows for long-term financial planning in government contracts</p> Signup and view all the answers

    What does 'Hiring of Job Order Workers' encompass in government procurement?

    <p>The employment of workers for short-term projects without formal bidding</p> Signup and view all the answers

    Which term denotes a formal signed proposal presented by a bidder?

    <p>Bid</p> Signup and view all the answers

    Under what governance body must the disposal of property be conducted?

    <p>Commission on Audit (COA)</p> Signup and view all the answers

    What is the consequence if a bidder fails to update its Certificate with current Class 'A' eligibility documents?

    <p>The validity of the Certificate is automatically suspended.</p> Signup and view all the answers

    When can registered bidders submit their bids according to the procedure outlined?

    <p>At any time before the closing date specified in the Bidding Documents.</p> Signup and view all the answers

    What authority does the BAC hold during the bid opening process?

    <p>They have sole authority to open the bids.</p> Signup and view all the answers

    What happens to bids that do not meet the minimum technical requirements?

    <p>Only the financial proposals of those bids shall be opened or decrypted.</p> Signup and view all the answers

    What updates are mandated to be posted on the PhilGEPS bulletin board?

    <p>Status of all procurement contracts, including awardees and contract amounts.</p> Signup and view all the answers

    What is the purpose of the e-mail address provided by the manufacturer or supplier in the registration process?

    <p>To serve as the official communication channel for all electronic messages</p> Signup and view all the answers

    What requirement must registered manufacturers and suppliers fulfill to participate in procurement activities?

    <p>Secure a digital certificate from a government-accredited authority</p> Signup and view all the answers

    Which of the following statements is true regarding registration with the PhilGEPS?

    <p>It does not confirm participation in competitive bidding without eligibility determination</p> Signup and view all the answers

    What is the purpose of the centralized electronic catalogue in PhilGEPS?

    <p>To offer a selection of common and non-common use goods for procurement</p> Signup and view all the answers

    What must procuring entities do to utilize PhilGEPS effectively?

    <p>Register and designate authorized personnel for transactions</p> Signup and view all the answers

    If a procuring entity lacks internet access, what option is available to them?

    <p>They can access PhilGEPS through designated public access terminals</p> Signup and view all the answers

    What specific aspect does the e-mail address provided by applicants relate to in the context of communication?

    <p>It serves as an official record for communications</p> Signup and view all the answers

    Which of the following is NOT a listed benefit of using the PhilGEPS system for procuring entities?

    <p>Regional networking opportunities with other entities</p> Signup and view all the answers

    What is the maximum period an item can remain in the Electronic Catalogue after being determined as the Lowest Calculated Responsive Bidder?

    <p>Six months</p> Signup and view all the answers

    What condition must be met for a non-common use item to be featured in the Electronic Catalogue?

    <p>The supplier must be the Lowest Calculated Responsive Bidder in a previous bidding.</p> Signup and view all the answers

    What happens when a new supplier offers a price lower by at least five percent (5%) for an item in the Electronic Catalogue?

    <p>The new supplier's item replaces the existing one for the remainder of the six-month period.</p> Signup and view all the answers

    Who is allowed to access the PhilGEPS Virtual Store?

    <p>Registered Procuring Entities only.</p> Signup and view all the answers

    Which of the following features does the PhilGEPS support besides the Virtual Store?

    <p>Electronic Payment functions.</p> Signup and view all the answers

    Under what condition can items in the Electronic Catalogue be replaced during their six-month listing?

    <p>If a new supplier is determined to be the Lowest Calculated Responsive Bidder.</p> Signup and view all the answers

    What is a key characteristic of the Virtual Store within PhilGEPS?

    <p>It can be utilized for both common-use and non-common-use items.</p> Signup and view all the answers

    What must happen for a new supplier's item to become featured in the Electronic Catalogue?

    <p>The supplier must be determined to meet eligibility and bidding requirements.</p> Signup and view all the answers

    Study Notes

    Bidding Process Regulations

    • Section 36 addresses failure of bidding processes.
    • Single Calculated/Rated and Responsive Bid Submission are outlined in Section 36.

    Contract Award and Implementation

    • Section 37 details the notice and execution of contract awards.
    • Section 38 highlights the timeline for procurement activities.
    • Performance Security requirements are stated in Section 39.
    • Section 40 discusses ramifications for failure to enter into contracts and managing post-performance security.
    • Contract Implementation and Termination are governed by Section 42.

    Procurement Guidelines

    • Domestic and Foreign Procurement processes are under Section 43.
    • Provincial Projects bidding procedures are specified in Sections 44-45.

    Equipment Leasing

    • Lease Contracts for various equipment are covered in Section 46.

    Disclosure Obligations

    • Disclosure of Relations must be maintained per Section 47.

    Alternative Procurement Methods

    • Different methods of procurement are explained in Sections 48-50, including:
      • Limited Source Bidding
      • Direct Contracting

    Definitions and Terms

    • Act refers to R.A. 9184, known as the Government Procurement Reform Act.
    • Approved Budget for the Contract (ABC) is crucial for contract approval, and varies by government level (National, Local, GOCCs).

    Bids and Bidders

    • Bid encompasses offers submitted in response to bidding documents, synonymous with proposals/tenders.
    • A Bidder must register and provide an email for communications.
    • Registration with the PhilGEPS is required for participation in procurement activities.

    PhilGEPS Features

    • Electronic Catalogue allows for procurement of common-use goods.
    • PhilGEPS registration is mandatory for procuring entities.
    • Virtual Store for ordering items online and Electronic Payment systems may be integrated for efficiency.
    • Bids Submission is strictly managed, preventing late submissions after the deadline.

    Bid Opening Procedures

    • The BAC (Bids and Awards Committee) is solely responsible for bid opening.
    • Only financial proposals from compliant technical bidders will be considered.
    • Contract updates and awardees’ names will be published on the PhilGEPS bulletin board.
    • Compliance with relevant laws such as Anti-Graft and Corrupt Practices Act is mandated, reinforcing accountability in procurement practices.

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    Related Documents

    Updated-2016-Revised-IRR-of-RA-No.-9184-as-of-19-July-2024_.pdf

    Description

    Test your knowledge on the essential sections of contract award, implementation, and termination of contracts. This quiz covers the critical aspects of bid submission and execution of award procedures. Gain a clear understanding of procurement activities through these important concepts.

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