Content and Organization of Letter of Inquiry

Content and Organization of Letter of Inquiry

• An inside address contains the mailing information of the recipient, justified to the left margin, and placed two spaces below the date.

Salutation

• Begins with "Dear {Person's name}" and includes the person's title if known (e.g. Ms., Mrs., Mr., or Dr.).
• If unsure about the title or gender, use only the first name.

Body of Letter

• First paragraph: provides background information, states the purpose in one to two sentences.
• Second paragraph: specifies the information being sought.
• Final paragraph: expresses expectation from the addressee and thanks them in advance.

Formats in Writing a Letter

• Three formats: Block Style, Semi-Block Style, and Modified Block Style.

Email Etiquette

• Use formality appropriate to the sender's relationship and objective.
• Avoid informal expressions like "wanna", "gonna", "tnx", "gbu", and emoticons.
• Be courteous, concise, and clear.
• Proofread and spellcheck before sending.
• Provide a short, descriptive subject line.

Parts of an Email

• From: sender's name
• Sent: date and time
• To: recipient's name
• CC: other recipients
• Bcc: hidden recipients
• Subject: content title
• Attachment: separate document
• Salutation: greeting or opening
• Body of the email: message
• Closing: ending
• Name/Signature of the sender: name and title

Interview

• Requires real-time for both the interviewee and interviewer.
• Main purpose: to obtain desired information.
• Before the interview: make appointments, prepare questions, and be respectful.
• During the interview: be punctual, wear appropriate attire, observe good manners, and speak clearly.

Inquiry Letter

• Written when seeking more information about products, services, internships, scholarships, or job vacancies.
• Sent when specific questions are not addressed by general information.
• May also be in the form of telephone or personal interview.
• Requires correct and appropriate language use, correctness, conciseness, clarity, and courtesy.

Common Requirements for Inquiry Letter and Interview

• Correct and appropriate language use
• Correctness, conciseness, clarity of language, and courtesy