Podcast
Questions and Answers
What is the deadline for submitting a Trust Fund Request to Trust Fund Manager for a consumer purchase?
What is the deadline for submitting a Trust Fund Request to Trust Fund Manager for a consumer purchase?
What MUST a consumer do on the Monthly Expense Log at the beginning of every month to acknowledge the receiving of monthly spending money?
What MUST a consumer do on the Monthly Expense Log at the beginning of every month to acknowledge the receiving of monthly spending money?
How should shared expenses be recorded on each consumer's expense log?
How should shared expenses be recorded on each consumer's expense log?
What action should be taken if cash is given directly to a consumer?
What action should be taken if cash is given directly to a consumer?
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What is the maximum balance that should be carried over into the next month?
What is the maximum balance that should be carried over into the next month?
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What is the proper action if a consumer is in need and has depleted their spending money?
What is the proper action if a consumer is in need and has depleted their spending money?
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In dealing with consumer's monies, what action(s) are prohibited?
In dealing with consumer's monies, what action(s) are prohibited?
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What must each Consumer do at the beginning of the month regarding their monthly expense log?
What must each Consumer do at the beginning of the month regarding their monthly expense log?
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If an Expense Log shows that a Consumer has a remaining balance from the previous month, what action should be taken?
If an Expense Log shows that a Consumer has a remaining balance from the previous month, what action should be taken?
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What should be done if there is no receipt for an expenditure?
What should be done if there is no receipt for an expenditure?
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How should expenditures on the Expense Log be recorded?
How should expenditures on the Expense Log be recorded?
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What must happen for cash disbursements to Consumers?
What must happen for cash disbursements to Consumers?
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What distinguishes a specific purpose check from other disbursements?
What distinguishes a specific purpose check from other disbursements?
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What could happen if a Consumer fails to sign the monthly expense log?
What could happen if a Consumer fails to sign the monthly expense log?
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Where should receipts for purchases be attached when turning in Monthly Expense Logs?
Where should receipts for purchases be attached when turning in Monthly Expense Logs?
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Regarding the Previous Month Carryover Balance section on Monthly Expense Log, which would be the correct amount to enter in this section?
Regarding the Previous Month Carryover Balance section on Monthly Expense Log, which would be the correct amount to enter in this section?
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Flashcards
Monthly Spending Money Check
Monthly Spending Money Check
A monthly check issued to individuals to cover their daily expenses.
Individual Expense Log
Individual Expense Log
A form used to track all spending for a specific individual.
Previous Month Carryover Balance
Previous Month Carryover Balance
The total amount of money remaining from the previous month's spending that is carried over to the next month.
Consumer
Consumer
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Specific Purpose Check
Specific Purpose Check
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Consumer Signature
Consumer Signature
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Disbursed Cash
Disbursed Cash
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Consumer Cash
Consumer Cash
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Green Trust Fund Disbursement Request Form
Green Trust Fund Disbursement Request Form
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Trust Fund Manager
Trust Fund Manager
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Monthly Expense Log
Monthly Expense Log
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Shared Expenses
Shared Expenses
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Cash Disbursements
Cash Disbursements
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Negative Balances
Negative Balances
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Study Notes
Consumer Expense Policy
- Monthly Spending: Group Home Managers and Foster Care Providers must account for monthly spending money checks issued to consumers.
- Expense Logs: Individual Expense Logs must be completed for each consumer receiving monthly spending money. Logs and receipts are due monthly.
- Carryover: Any remaining money must be carried over to the next month's log.
- Consumer Acknowledgment: Consumer must sign the log at the beginning of the month, acknowledging receipt of funds. Failure to sign could result in disciplinary action.
- Expense Recording: Record all expenses neatly by date, vendor/store, item(s), and amount (including tax/tip).
- Receipts: Vendor/store receipts must be attached to the back of the log.
- Expenditure Matching: Total expenses must match the amount disbursed at the beginning of the month. Document expenses even without a receipt (e.g., vending machine purchases).
- Cash Disbursements: Documented cash given to the consumer for specific purposes (including Day Hab Center visits) must have the consumer's signature.
Specific Purpose Expenses
- Request: Specific purpose checks (e.g., clothing, outings) are requested by the consumer, family, or manager through the Case Manager.
- Request Form: Case Managers create Green Trust Fund Disbursement Request Forms.
- Approval and Issuance: Approved forms are submitted to the Trust Fund Manager by 5:00 PM Wednesday for check issuance by Friday.
- Expenditure Verification: All expenditures must match receipts and be verified by a Case Manager or Program Director.
- Large Purchases: Contact the office for assistance with verifying large purchases.
Exploitation Prevention
- Prohibited Activities: Buying, selling, or trading merchandise, or borrowing money from enrolled individuals, is against policy.
- Consequences: Failure to comply may result in disciplinary action, contract cancellation, or termination.
Monthly Expense Log Checklist
- Consumer & Provider Details: Include consumer's full name, provider's full name, and check number.
- Current Spending: Record the current spending amount.
- Beginning Balance: Calculate the beginning balance by adding current and carryover from previous month's balance.
- Recording Expenses: Record all expenses by date, vendor, item(s), and amount including tax.
- Shared Expenses: Divide costs of shared expenses equally across consumers.
- Cash Disbursements: Document all cash disbursements and require consumer's initial/signature.
- Remaining Balance: Calculate remaining balance by subtracting monthly expenses from beginning balance.
- Receipts: Staple receipts to the back of the log.
- Carryover Balance Limits: For any month, aim to keep the carryover less than $5.00
- Negative Balances: Do not spend more funds than given, seek approval for reimbursements, and address needs with case manager.
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Description
This quiz covers the essential elements of the Consumer Expense Policy for Group Home Managers and Foster Care Providers. It details the procedures for managing monthly spending money, recording expenses, and the importance of consumer acknowledgment and documentation. Test your understanding of these policies and ensure compliance with best practices in financial management.
