Podcast
Questions and Answers
Each Consumer must personally sign the top of the monthly expense log to acknowledge receipt of their monthly ______.
Each Consumer must personally sign the top of the monthly expense log to acknowledge receipt of their monthly ______.
spending amount
All purchases/expenses are to be recorded on the Expense Log by date, the vendor/store, the item(s) purchased and the ______ spent.
All purchases/expenses are to be recorded on the Expense Log by date, the vendor/store, the item(s) purchased and the ______ spent.
amount
Any money remaining must be carried over to the next month and recorded on the next month’s Individual Expense Log on the ______ Month Carryover Balance line.
Any money remaining must be carried over to the next month and recorded on the next month’s Individual Expense Log on the ______ Month Carryover Balance line.
Previous
A specific purpose check is issued for specific purpose items such as clothing or a planned ______.
A specific purpose check is issued for specific purpose items such as clothing or a planned ______.
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Do not put your initials in the ______ column unless you have disbursed cash to an individual.
Do not put your initials in the ______ column unless you have disbursed cash to an individual.
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The completed Trust Fund Disbursement Request Form must be submitted to the Trust Fund Manager by ______ p.m. on Wednesday.
The completed Trust Fund Disbursement Request Form must be submitted to the Trust Fund Manager by ______ p.m. on Wednesday.
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To avoid exploitation, it is against company policy for TMS employees to buy, sell, or trade ______ with individuals enrolled in the program.
To avoid exploitation, it is against company policy for TMS employees to buy, sell, or trade ______ with individuals enrolled in the program.
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At the end of the month, calculate Beginning Balance MINUS Monthly Expenses Total to find the ______ Carryover Balance.
At the end of the month, calculate Beginning Balance MINUS Monthly Expenses Total to find the ______ Carryover Balance.
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Staple/attach all ______ to the BACK of each expense log for verification purposes.
Staple/attach all ______ to the BACK of each expense log for verification purposes.
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It is important to try not to carryover a balance more than ______ for any month.
It is important to try not to carryover a balance more than ______ for any month.
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Study Notes
Consumer Expense Policies
- Monthly spending money checks issued to consumers at the beginning of each month must be accounted for by group home managers and foster care providers
- Individual Expense Logs must be completed each month for each consumer receiving monthly spending money
- Receipts for expenditures must be attached to the logs and submitted monthly with other paperwork
- Any remaining money must be carried over to the next month and recorded on the next month's log
- Consumers must personally sign the log acknowledging receipt of their spending amount at the beginning of the month; failure to sign may result in disciplinary action
- All purchases/expenses must be recorded on the log by date, vendor/store, item(s), and amount spent, including tax and tip if applicable
- Vendor/store receipts must be attached to the log
- Expenditures must equal the amount disbursed to the consumer at the start of the month
- If no receipt is available (e.g., items from a vending machine), record the date, amount, and item on the log
- Small cash amounts for outings must be documented on the log, Consumer initials or signatures required
- Consumer's money should be kept separate from other individuals' and personal funds
Specific Purpose Expenses
- Specific purpose checks are issued for particular items or outings (e.g., clothing, shoes, outings)
- Requests for these checks are made by the consumer or a family member to the Case Manager via a Green Trust Fund Disbursement Request Form
- The Case Manager submits the approved request to the Trust Fund Manager.
- Trust Fund Manager issues the check on Friday.
- The completed request form must be submitted on Wednesday by 5 p.m.
- Checks and receipts need to be verified by Case Manager or Program Director, especially for large purchases
- Funds are to be used only for the specific purpose for which the check was issued.
Avoiding Exploitation
- Buying, selling, or trading merchandise with or borrowing money from enrolled individuals is against company policy.
- Non-compliance will result in disciplinary action, contract cancellation, or termination.
Monthly Expense Log Checklist
- The Log must include the consumer's full name, provider/manager's full name, and check number
- The current spending amount received for the consumer should be recorded
- The previous month's carryover balance is added to the current amount to find the beginning balance
- Consumers need to sign or mark the log
- Purchases are to be recorded by date, store, item, and amount, including tax.
- Shared expenses must be divided equally between consumers.
- Cash given to the consumer must be documented and signed/initialed by the consumer
- At the end of the month, calculate the beginning balance minus monthly expenses to find the remaining carryover balance.
- All receipts must be attached to the log.
Important Reminders
- Try to keep carryover balances below $5.00.
- Do not save monthly spending money for consumers; it's for monthly spending. Request funds for consumer needs from Case Managers
- Do not spend more money than given and expect reimbursement. Contact the case manager if more money is needed.
- Fast-food purchases should be limited and be appropriate to the consumer's dietary needs.
- Expense logs must be neat and legible.
- Expense logs should not be stapled together.
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Description
This quiz tests your knowledge of the policies regarding monthly consumer spending in group homes and foster care. You will learn about the importance of expense logs, receipt management, and accountability for funds disbursed to consumers. Understanding these policies is crucial for effective financial management in care settings.
