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Questions and Answers
What is the purpose of determining the earliest and latest periods covered in a records inventory?
What is the purpose of determining the earliest and latest periods covered in a records inventory?
To understand the time span of the records
What is the primary step in conducting a records inventory?
What is the primary step in conducting a records inventory?
Identify the records series
How is the inventory typically organized in an office?
How is the inventory typically organized in an office?
By file stations, which are a cabinet or group of cabinets
Why is it important to inventory records separately in each office?
Why is it important to inventory records separately in each office?
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What is the tool used to document the records inventory?
What is the tool used to document the records inventory?
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Study Notes
Conducting an Inventory
- Identify the records series to understand the types of records and their purpose
- Determine the earliest and latest periods covered by the records to establish a timeline
- Inventory records by file station, which includes a cabinet or group of cabinets
- Conduct the inventory separately in each office to ensure thorough coverage
- Accomplish the Records Inventory Form to document the findings
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