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Questions and Answers
What is the purpose of determining the earliest and latest periods covered in a records inventory?
To understand the time span of the records
What is the primary step in conducting a records inventory?
Identify the records series
How is the inventory typically organized in an office?
By file stations, which are a cabinet or group of cabinets
Why is it important to inventory records separately in each office?
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What is the tool used to document the records inventory?
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Study Notes
Conducting an Inventory
- Identify the records series to understand the types of records and their purpose
- Determine the earliest and latest periods covered by the records to establish a timeline
- Inventory records by file station, which includes a cabinet or group of cabinets
- Conduct the inventory separately in each office to ensure thorough coverage
- Accomplish the Records Inventory Form to document the findings
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Description
Test your knowledge on how to conduct a records inventory, including identifying records series, determining the earliest and latest periods covered, and filling out the Records Inventory Form. Learn about the process of inventory by file stations and how to organize records in offices.
