Conducting a Records Inventory
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Questions and Answers

What is the purpose of determining the earliest and latest periods covered in a records inventory?

To understand the time span of the records

What is the primary step in conducting a records inventory?

Identify the records series

How is the inventory typically organized in an office?

By file stations, which are a cabinet or group of cabinets

Why is it important to inventory records separately in each office?

<p>To ensure that all records are accounted for and to maintain accuracy</p> Signup and view all the answers

What is the tool used to document the records inventory?

<p>The Records Inventory Form</p> Signup and view all the answers

Study Notes

Conducting an Inventory

  • Identify the records series to understand the types of records and their purpose
  • Determine the earliest and latest periods covered by the records to establish a timeline
  • Inventory records by file station, which includes a cabinet or group of cabinets
  • Conduct the inventory separately in each office to ensure thorough coverage
  • Accomplish the Records Inventory Form to document the findings

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Description

Test your knowledge on how to conduct a records inventory, including identifying records series, determining the earliest and latest periods covered, and filling out the Records Inventory Form. Learn about the process of inventory by file stations and how to organize records in offices.

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