Computer Usage Policy
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Questions and Answers

What should users do if they suspect their logon ID has been compromised?

  • Report it to the Sheriff
  • Report it to ITD (correct)
  • Change their password immediately
  • Try to fix it themselves

    • What is a prohibited activity according to the Sheriff's Policy Manual?

  • Sharing passwords with colleagues
  • Installing software on a BSO computer without authorization (correct)
  • Accessing a colleague's email with their permission
  • Using a BSO computer for personal use

    • Who can authorize access to another employee's computer account?

  • The ITD department
  • The Sheriff or designee (correct)
  • The employee themselves
  • Any supervisory personnel

    • What should users avoid doing with their logon ID and password?

    <p>Taping them to the monitor or keyboard</p> Signup and view all the answers

    What is a responsibility of users with regards to their logon ID?

    <p>Reporting any known or suspected compromise of their logon ID</p> Signup and view all the answers

    What is prohibited according to the Sheriff's Policy Manual?

    <p>Accessing a computer account belonging to another employee</p> Signup and view all the answers

    What is a consequence of violating the Sheriff's Policy Manual?

    <p>Disciplinary action</p> Signup and view all the answers

    Who is responsible for authorizing software installations on BSO computers?

    <p>The ITD department</p> Signup and view all the answers

    What is the primary purpose of the Social Media/Social Networking Policy?

    <p>To provide guidelines to BSO employees on the use of social media and social networking</p> Signup and view all the answers

    What should employees avoid doing on social media while off-duty?

    <p>Conducting themselves unprofessionally</p> Signup and view all the answers

    What is the purpose of cautioning employees about their speech on social media?

    <p>To remind them that their speech may not be protected under the First Amendment</p> Signup and view all the answers

    What is included in the definition of Social Media?

    <p>A variety of online sources that allow people to communicate, share information, and exchange multimedia files</p> Signup and view all the answers

    What is the term for social networking using a mobile phone or cellular-based device?

    <p>Mobile Social Networking</p> Signup and view all the answers

    What may happen to employees who fail to comply with the social media guidelines?

    <p>They will be subject to disciplinary action, up to termination</p> Signup and view all the answers

    Why should employees be cautious when posting on social media?

    <p>Because their posts may be subpoenaed</p> Signup and view all the answers

    What is a blog, as defined in the policy?

    <p>A personal online journal or commentary that allows visitors to post opinions or responses</p> Signup and view all the answers

    What is the term for typing a message, uploading graphics/videos, or posting electronic media to an online forum or newsgroup?

    <p>Posting</p> Signup and view all the answers

    What is an authorized exception to the social media guidelines?

    <p>Exception authorized by the Sheriff or designee for operational needs</p> Signup and view all the answers

    Why are employees encouraged to seek guidance from their supervisors?

    <p>Because their supervisors can help them determine if a post may adversely reflect on the agency or their professionalism</p> Signup and view all the answers

    What is a personal website, as defined in the policy?

    <p>An online site created by an individual for social, entertainment, or business purposes</p> Signup and view all the answers

    What is the term for a collection of one or more web pages?

    <p>Website</p> Signup and view all the answers

    What should undercover operations employees avoid doing on social media?

    <p>Posting any form of visual or personal identification as an employee</p> Signup and view all the answers

    Why are employees cautioned about their speech made pursuant to their official duties?

    <p>Because it may not be protected under the First Amendment</p> Signup and view all the answers

    What is the term for a single page you see when accessing the internet?

    <p>Webpage</p> Signup and view all the answers

    Who can grant permission for employees to use social media for investigative purposes?

    <p>Supervisor</p> Signup and view all the answers

    What type of content is prohibited on social media according to the Sheriff's Policy Manual?

    <p>Unprofessional or harassing comments</p> Signup and view all the answers

    What is the purpose of prohibiting certain types of social media content?

    <p>To ensure public trust and confidence</p> Signup and view all the answers

    What type of information is prohibited from being posted on social media without authorization?

    <p>Confidential information</p> Signup and view all the answers

    What is prohibited from being photographed or video-taped without authorization?

    <p>All of the above</p> Signup and view all the answers

    What is expected of employees when displaying logos, badges, seals, or uniforms on social media?

    <p>They must exercise good judgment</p> Signup and view all the answers

    What is the primary goal of the Sheriff's Policy Manual regarding social media use?

    <p>To maintain public trust and confidence</p> Signup and view all the answers

    What is the consequence of violating the Sheriff's Policy Manual regarding social media use?

    <p>Disciplinary action</p> Signup and view all the answers

    What information may a profile display on a social networking site?

    <p>Any or all of the following: biographical information, employment, education, and political viewpoints</p> Signup and view all the answers

    What type of sites are employees allowed to participate in while off-duty?

    <p>Social networking sites and personal web pages</p> Signup and view all the answers

    What is required for postings on an individual departmental networking site?

    <p>Approval from the appropriate Department Executive Director and the Department of Community Services</p> Signup and view all the answers

    What is prohibited in the use of social media/social networking platforms?

    <p>Violating BSO's 'Standards of Conduct', State or Federal law</p> Signup and view all the answers

    What is a characteristic of chat rooms?

    <p>Public and visible to all people in the chat room</p> Signup and view all the answers

    What is recommended for employees when displaying personal profiles on social media?

    <p>Using caution to avoid discrediting themselves or the agency</p> Signup and view all the answers

    What is required for the development of an individual departmental networking site?

    <p>Approval from the Sheriff or designee</p> Signup and view all the answers

    What is a characteristic of profiles on social networking sites?

    <p>May be private or accessible to the general public</p> Signup and view all the answers

    Study Notes

    Computer Usage Policy

    Security and Access

    • Users must protect their logon ID and password from unauthorized access and report any suspected compromise to ITD.
    • Users are responsible for all activity on their logon ID.
    • Authorized ITD members or individuals with explicit authorization can access another employee's computer account.

    Safeguarding Logon ID and Password

    • Users must make every reasonable effort to safeguard their logon ID and password from unauthorized users.
    • Examples of prohibited actions include taping logon ID and/or password to the monitor or keyboard.

    Data Security

    • Users cannot attempt to circumvent data security schemes, identify or exploit security weaknesses, or decrypt secure data.

    Privacy and Confidentiality

    • Users cannot monitor, read, copy, change, delete, or tamper with another employee's electronic communications, files, or software without express authorization.
    • Users cannot use the BSO network to gain unauthorized access to any computer system.

    Electronic Communications

    • Users cannot forge the source of electronic communications, alter system data used to identify the source of messages, or obscure the origination of communications.

    Information Disclosure

    • Users cannot disclose or transmit information to unauthorized persons.
    • Users cannot use their computers in a manner that violates federal, state, or local law or regulation.

    System Integrity

    • Users cannot knowingly or recklessly interfere with the normal operation of computers, peripherals, or networks.

    Equipment and Software Installation

    • Users cannot install equipment or software on their BSO computer or the BSO network without first obtaining authorization from ITD.

    Social Media/Social Networking Policy

    Purpose

    • To provide guidelines for Broward Sheriff's Office employees on the use of social media and social networking.

    Definitions

    • Social Media: Online sources that allow people to communicate, share information, and exchange multimedia files with others.
    • Social Networking: Online platforms where users can network, socialize, communicate, and exchange information with others.
    • Mobile Social Networking: Social networking using a mobile phone or cellular-based device.
    • Blogs: Personal online journals or commentaries that allow visitors to post opinions, responses, or comments.
    • Posting: Typing a message, uploading graphics/videos, or any electronic media to an online forum or newsgroup.
    • Personal Website: An online site created by an individual for social, entertainment, or business purposes.
    • Profile: A self-defined description of a person displayed on a webpage or social networking site.
    • Chat Rooms: Online gatherings where users can communicate with each other and exchange information via instant messaging.

    Policy

    • Employees have the right to participate in social networking/social media sites while off-duty, but must use caution to avoid discrediting themselves or the agency.
    • Development of individual departmental networking sites is prohibited unless approved by the Sheriff or designee.
    • Employees must not use social media/social networking platforms in violation of BSO's "Standards of Conduct," State or Federal law.
    • Employees are prohibited from using social media/social networking platforms while on duty unless supervisory permission is granted for investigative or public information purposes.
    • Employees are prohibited from disseminating content inconsistent with the duties, conduct, and responsibilities of a Broward Sheriff's Office employee.
    • Employees are prohibited from posting confidential, sensitive, or copyrighted information related to ongoing investigations or operations.
    • Employees must exercise good judgment in displaying logos, badges, seals, uniforms, vehicles, equipment, or any item associated with the agency.
    • Employees working in undercover operations must not post any form of visual or personal identification as an employee of the agency.
    • Employees must conduct themselves professionally while using social media off-duty and not reflect negatively upon the agency or its mission.
    • Employees are cautioned that speech on- or off-duty, made pursuant to their official duties, may be subject to disciplinary action if in violation of BSO's "Standards of Conduct" or any other applicable sections of the Sheriff's Policy Manual.

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    Related Documents

    Sheriff's Policy Manual 15.5 PDF
    Broward Sheriff's Social Media Policy PDF

    Description

    This quiz covers the policies and guidelines for computer usage in a Sheriff's office, including password security and account access.

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