Computer Applications Revision
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What is the purpose of the first session in Semester 2 Computing Skills?

To gauge the level of understanding of the batch of level 1.

What is covered during Session 3 & 4's practical class in Computing Skills - 2?

Creating a file in MS Word with all the basic features covered in Semester 1

Which of the following features of Microsoft Excel is covered in Session 7?

  • Inserting a formula (correct)
  • Freeze panes
  • Creating a pivot table report
  • Typing a table of two columns

    • In Session 9, cells in Excel are formatted for different types of _____.

    <p>data</p> Signup and view all the answers

    Match the following topics with their content covered in Session 20:

    <p>Data filtering = Creating bar graph Data sorting = Creating pie graph Using ranges = Formatting chart area</p> Signup and view all the answers

    Freeze panes, conditional formatting, and creating a formula are topics covered in Session 11.

    <p>True</p> Signup and view all the answers

    What is the purpose of inserting a comment in a cell in MS Excel?

    <p>To understand the purpose of the cell</p> Signup and view all the answers

    It is possible to insert a comment in a cell in MS Excel.

    <p>True</p> Signup and view all the answers

    Email stands for easy mail.

    <p>False</p> Signup and view all the answers

    What is the purpose of the Find and Replace function in MS Excel?

    <p>To find and replace specific text or values in a worksheet</p> Signup and view all the answers

    Firefox is a web browser.

    <p>True</p> Signup and view all the answers

    What is the purpose of Paste Special in MS Excel?

    <p>To paste specific aspects of the copied content, such as formulas or formatting</p> Signup and view all the answers

    List the types of computers covered in the session 1 recap.

    <p>Mainframe, Supercomputer, Personal Computer, Workstation, Server</p> Signup and view all the answers

    What is the purpose of adding a comment to a cell in MS Excel?

    <p>To provide additional information or documentation about the cell</p> Signup and view all the answers

    Define IP address, as mentioned in the session 2 objective.

    <p>An Internet Protocol address is a numerical label assigned to each device connected to a computer network that uses the Internet Protocol for communication.</p> Signup and view all the answers

    Explain the function of the Taskbar in Windows 10 desktop.

    <p>The Taskbar in Windows 10 desktop displays the Start button, shortcuts to various applications, system notifications, and the system clock.</p> Signup and view all the answers

    Which of the following are functions typically found on tabs in Microsoft Word?

    <p>Formatting text</p> Signup and view all the answers

    The _______ feature in Microsoft Word helps in finding and replacing text.

    <p>Find and Replace</p> Signup and view all the answers

    A motherboard is the main circuit of the computer.

    <p>True</p> Signup and view all the answers

    An operating system is an application software.

    <p>False</p> Signup and view all the answers

    In MS Office, Ctrl + S is for spell check.

    <p>False</p> Signup and view all the answers

    Match the following:

    <p>Microphone = c. Input device Monitor = a. Output device Ctrl + C = e. Copy 1 byte = b. 8 bits Software = d. Set of interlinked programs</p> Signup and view all the answers

    What is the default background color of a cell in MS Excel?

    <p>white</p> Signup and view all the answers

    How can you merge cells in MS Excel?

    <p>Select cells to merge, then click 'Merge &amp; Center' button</p> Signup and view all the answers

    What is the purpose of setting fonts in Excel?

    <p>To change the appearance of text</p> Signup and view all the answers

    What is the purpose of freezing panes in a worksheet?

    <p>To keep the headings visible while scrolling through the worksheet.</p> Signup and view all the answers

    Conditional formatting can be used to highlight cells with values greater than a particular value.

    <p>True</p> Signup and view all the answers

    What is the purpose of the 'Top/Bottom Rules' option in conditional formatting?

    <p>To highlight the top and bottom values, percentages, and above and below average values.</p> Signup and view all the answers

    What is the purpose of the 'Highlight Cells Rules' option in conditional formatting?

    <p>To highlight cells with values greater or less than a particular value</p> Signup and view all the answers

    What is the purpose of the 'Data Bars' option in conditional formatting?

    <p>To indicate values relative to each other by displaying a data bar</p> Signup and view all the answers

    What is the purpose of formulas in Excel?

    <p>To perform calculations and analysis on data.</p> Signup and view all the answers

    Formulas can only use values and text located in the same cell.

    <p>False</p> Signup and view all the answers

    What is the purpose of the '=' sign in a formula?

    <p>To indicate the start of a formula</p> Signup and view all the answers

    What does a column chart illustrate?

    <p>Comparisons among items</p> Signup and view all the answers

    Which type of chart is useful for indicating temperature changes?

    <p>Stock chart</p> Signup and view all the answers

    What does a surface chart indicate?

    <p>Optimum combinations between data sets</p> Signup and view all the answers

    How can you edit a chart after creating it?

    <p>You can right click on the chart and select 'Select data' to choose new data inputs for the chart.</p> Signup and view all the answers

    What is a pivot chart based on?

    <p>A pivot table</p> Signup and view all the answers

    ____________ keeps the headings visible while you are scrolling through the worksheet.

    <p>freeze panes</p> Signup and view all the answers

    The _________________ feature enables you to format a range of values so that the values outside certain limits are automatically formatted.

    <p>conditional formatting</p> Signup and view all the answers

    ______________________ use a variety of operators and worksheet functions to work with values and text.

    <p>Formulas</p> Signup and view all the answers

    Formulas must begin with ____ or ____ sign.

    <ul> <li>or =</li> </ul> Signup and view all the answers

    Write the formula for the following: Sum of cells A1 to A10

    <p>=SUM(A1:A10)</p> Signup and view all the answers

    Write the formula for the following: Multiply cells B12 with B16

    <p>=B12*B16</p> Signup and view all the answers

    Write the formula for the following: Find the average of the cell range B10 to B25

    <p>=AVERAGE(B10:B25)</p> Signup and view all the answers

    Write the formula for the following: Find the weighted average product of the cell range B10 to B25

    <p>=SUMPRODUCT(B10:B25)/COUNT(B10:B25)</p> Signup and view all the answers

    Which type of cell reference does not change when copying the formula to another cell?

    <p>Absolute</p> Signup and view all the answers

    Excel functions always need arguments to work properly.

    <p>False</p> Signup and view all the answers

    What option do you need to use to arrange the data in alphabetical order?

    <p>Sort</p> Signup and view all the answers

    Write the steps required to display the students with top 20 percent marks from a list of marks scored by 50 students.

    <ol> <li>Calculate 20% of 50 (which is 10).</li> <li>Sort the list of marks in descending order.</li> <li>Select the top 10 students based on these marks.</li> </ol> Signup and view all the answers

    What function searches for a value vertically down for the lookup table?

    <p>VLOOKUP</p> Signup and view all the answers

    What does the lookup_value parameter represent in the VLOOKUP function?

    <p>The user input</p> Signup and view all the answers

    What is the purpose of a Pivot Table in Excel?

    <p>To provide a dynamic summary report generated from a database</p> Signup and view all the answers

    What is the main benefit of presenting data in a chart?

    <p>To make numbers more understandable</p> Signup and view all the answers

    Define the function of the COUNTIF function in Excel.

    <p>Tests a number of user-defined conditions and returns TRUE if ANY of the conditions evaluate to TRUE or FALSE otherwise.</p> Signup and view all the answers

    Differentiate between a relative cell reference and an absolute cell reference in Excel.

    <p>Relative cell references change when a formula is copied to another cell, while absolute cell references remain constant.</p> Signup and view all the answers

    What is the purpose of data filtering in MS Excel?

    <p>Data filtering in MS Excel displays only the rows that meet specific conditions, hiding the other rows.</p> Signup and view all the answers

    Explain the concept of sorting data in MS Excel.

    <p>Sorting data in MS Excel rearranges rows based on the contents of a selected column.</p> Signup and view all the answers

    How can ranges be used in Excel?

    <p>Ranges in Excel are groups of cells specified by their upper-left and lower-right cell addresses.</p> Signup and view all the answers

    Describe the function of macros in Excel.

    <p>Macros in Excel automate tasks by recording user actions and can be edited using VBA code.</p> Signup and view all the answers

    How can macros be created in MS Excel?

    <p>Macros can be created by recording user actions or by entering VBA code in the Visual Basic Editor.</p> Signup and view all the answers

    Study Notes

    Computing Skills - 2

    Session 1: Theory

    • Gauging the level of understanding of the batch of level 1
    • Revising operating system
    • Recap on basics from Term 1 book:
      • Types of computers
      • Hardware and software
      • Operating system:
        • Windows 10 desktop
        • Icons
        • Background
        • Start menu
        • Search box
        • Task bar
        • Notification area
        • File explorer

    Session 2: Theory

    • Revising Internet and purposive surfing
    • Revising Microsoft Word
    • Covering basics from Term 1 book:
      • What is Internet?
      • IP address
      • Domain name
      • Web browsers
    • Definitions of the above terms

    Session 3-4: Practical

    • Creating a file in MS Word with all the basic features covered in Semester 1

    Session 5: Practical

    • Internet surfing
    • Creating a Google account and email
    • Creating a spreadsheet and entering data in Microsoft Excel
    • Saving, deleting, and moving around in a workbook

    Session 6: Theory

    • Recap of Semester 1:
      • Creating a spreadsheet and entering data
      • Saving, deleting, and moving around in a workbook
    • Inserting a formula in Microsoft Excel
    • Excel – copy and paste, paste special, find and replace, and special symbols and characters
    • Adding a comment to a cell

    Session 7-8: Practical

    • Typing a table of two columns and inserting simple formulas using * and / in Microsoft Excel
    • Copying and pasting the table in another sheet as such and with values
    • Using the find and replace option
    • Inserting 5 symbols and characters
    • Inserting comments in two cells

    Session 9: Theory

    • Formatting cells for different types of data in Microsoft Excel
    • Setting fonts, background color, text alignment, merge cells, wrap text, and shrink to fit
    • Borders and shading

    Session 10: Practical

    • Creating a table and showing two font options
    • Changing a background color
    • Setting vertical and horizontal alignment
    • Formatting the table with borders and shading
    • Typing a header and merging it

    Session 11: Theory

    • Freezing panes in Microsoft Excel
    • Conditional formatting
    • Creating a formula
    • Copying a formula

    Session 12: Practical

    • Creating a table with imaginary data and doing the following:
      • Freezing panes
      • Conditional formatting
      • Creating a formula
      • Copying a formula

    Session 13: Theory

    • Cell references in formula
    • Using functions in Microsoft Excel
    • Built-in functions

    Session 14: Practical

    • Creating cell references in formula – all types
    • Inserting functions and using one built-in function from each category

    Session 15: Theory

    • Data filtering
    • Data sorting
    • Using ranges
    • Using macros

    Session 16: Practical

    • Filtering and sorting a list created earlier
    • Creating a macro to make a cell bold, italic, and underline
    • Showing cell ranges

    Session 17: Theory

    • Cross referencing – VLOOKUP function
    • Pivot table

    Session 18: Practical

    • Creating a pivot table report from a data table
    • Showing the VLOOKUP function

    Session 19: Theory

    • Charts
    • Pivot charts
    • List of Excel keyboard shortcuts

    Session 20: Practical

    • Creating charts (bar, pie, and formatting)
    • Creating a pivot chart
    • Using keyboard shortcuts (any 10)

    Session 21: Theory

    • Introduction to Microsoft PowerPoint
    • Areas in a standard PowerPoint file
    • Creating a presentation

    Session 22: Theory

    • Adding new slides
    • Entering text in boxes
    • Adding a text box

    Session 23-24: Practical

    • Starting Microsoft PowerPoint
    • Areas in a standard PowerPoint file
    • Creating a presentation
    • Adding new slides
    • Entering text
    • Adding a text box

    Session 25: Theory

    • Deleting an existing slide
    • Rearranging slides
    • Working with outlines

    Session 26: Theory

    • Sidebars
    • Presentation views

    Session 27: Practical

    • Sidebars
    • Presentation views
    • Setting backgrounds
    • Slide orientation

    Session 28: Theory

    • Saving presentations
    • Reviewing presentations

    Session 29: Theory

    • Running a slideshow
    • Using slide master

    Session 30: Theory

    • Saving a design template
    • Adding pictures

    Session 31: Practical

    • Running a slideshow
    • Using slide master
    • Adding pictures

    Session 32: Theory

    • Adding and previewing animations
    • Adding and previewing transitions

    Session 33: Practical

    • Adding and editing pictures/images in PowerPoint
    • Saving and reviewing presentations

    Session 34: Practical

    • Adding animations and transitions
    • Editing the above

    Session 35-36: Practical

    • Creating a full presentation using features studied in this section

    Session 37: Theory

    • Introduction to Cyber laws
    • Categories of Cyber laws

    Session 38: Theory

    • Countering cyber crimes
    • Software piracy
    • Code of ethics - Dos and Don'ts

    Session 39: Theory

    • Introduction to MS Outlook
    • Creating an account
    • Creating a new mail message
    • Adding an email signature

    Session 40: Theory

    • Using the calendar
    • Creating a contact
    • Adding notes/tasks
    • Printing an email message, contact, or calendar item

    Session 41: Theory/Practical

    • Introduction to social media
    • Various avenues
    • Practical training

    Session 42: Theory

    • Introduction to video conferencing
    • Types of video conference sessions
    • Desktop conferencing
    • Managing video conferencing
    • Live streaming

    Sessions 43-45: Practical

    • Based on the vertical

    • Related to the work situation to be conducted; different for each vertical### Microsoft Word

    • Starting MS Word: various tabs, options under each tab

    • Moving in the workbook with a keyboard/mouse

    • Editing text: inserting, selecting, deleting, moving - sentence/paragraph

    • Cut, copy, paste

    • Find and replace

    • Spell check and grammar

    • Formatting text

    • Password protection

    • Types of paragraph alignment

    • Format painter

    Computing Skills - Practical Tasks

    • Create a new file, type a paragraph, and perform various tasks:
      • Cut, copy, paste
      • Bold, italic, underline
      • Paragraph alignment
      • Edit/delete text
      • Insert page numbers
      • Insert table
      • Header and footer
      • Check spelling and grammar
      • Word art
      • Change text color/font
      • Bullets and numbering
      • Save file
      • Rename file
      • Password protect the file
      • Other features based on student requests

    Internet Surfing and Email

    • Open web browsers
    • Browse for 'top business news of the day', pick up 3 important pages, and save the same
    • Send/reply and forward an email to/from a friend, inviting them for a birthday party, using formatting tools available in Gmail
    • Learn to upload/download files from Google Drive
    • Use Google Talk and transfer files using it

    Microsoft Excel

    • Revising basics of MS Excel from Semester 1:
      • Creating a spreadsheet and entering data
      • Saving, deleting a workbook
      • Moving around in the workbook
    • Excel overview: file tab, ribbons, title bar, sheet area, view buttons
    • Entering data
    • Moving on the spreadsheet with the keyboard and mouse
    • Saving a workbook
    • Inserting/hiding sheets
    • What is a cell/row/column

    Excel Formulas and Functions

    • Inserting a formula: typing the formula in the formula bar and pressing enter or the navigation key
    • Copying and pasting: using the copy paste option in different ways, including:
      • Method 1: selecting the cells to copy, right-clicking, and selecting paste
      • Method 2: using the Office Clipboard
    • Paste special: options for pasting, including:
      • All
      • Formulas
      • Values
      • Formats
      • Comments
      • Validation
      • All using source theme
      • All except borders
      • Column width
      • Formulas & Number Formats
      • Values & Number Formats
      • Merge Conditional Formatting
      • Transpose

    Excel Find and Replace

    • Accessing the Find & Replace feature: using the Home -> Find & Select -> Find option or pressing Control + F key
    • Find and Replace dialogue: options for searching and replacing text, including:
      • Within: specifying the search should be in the sheet or workbook
      • Search By: specifying the internal search method by rows or by columns
      • Look In: specifying if the search should be in the formula as well
      • Match Case: specifying if the search should match the case
      • Match Entire Cell Content: specifying if the search should match the exact cell content

    Excel Special Symbols and Characters

    • Inserting special symbols: using the Insert -> Symbols -> Symbol option
    • Viewing available symbols: including Pi, alpha, beta, etc.
    • Inserting special characters: using the Insert -> Symbols -> Special Characters option
    • Viewing available special characters: including Copyright, Registered, etc.

    Excel Comments

    • Adding a comment to a cell: using the Review -> Comments -> New Comment option or right-clicking and selecting Insert Comment
    • Modifying a comment: selecting the cell, right-clicking, and selecting Edit Comment### Computing Skills - 2

    Formatting a Comment

    • Right-click on a cell to edit a comment, select the comment, right-click on it, and format the comment.
    • Options available for formatting a comment include changing the color, font, size, etc.

    Session 8

    Confirmation on practicals

    • Tasks include:
      • Typing a table with two columns and inserting simple formulas using * and /
      • Copying and pasting the table in another sheet with values
      • Using the find and replace option
      • Inserting 5 symbols and characters
      • Inserting comments in two cells

    Session 9

    Session Objectives

    • Format cells for different types of data
    • Set fonts in Excel
    • Change background color
    • Set text alignment
    • Merge cells
    • Wrap text and shrink to fit
    • Apply borders and shading

    Formatting Cells

    • Format cells for different types of data, such as numbers, currency, dates, etc.
    • Options available:
      • General: default cell format
      • Number: displays cell as a number with a separator
      • Currency: displays cell as currency with a currency sign
      • Accounting: similar to currency, used for accounting purposes
      • Date: various date formats available
      • Time: various time formats available
      • Percentage: displays cell as a percentage with decimal places
      • Fraction: displays cell as a fraction
      • Scientific: displays cell as an exponential
      • Text: displays cell as normal text
      • Special: special formats for cells, such as Zip code or Phone Number
      • Custom: allows custom formatting using a specific format

    Setting Fonts

    • Set fonts in Excel using the Home tab, Font group, or by right-clicking on the cell, selecting Format cells, and then Font Tab
    • Options available:
      • Font style
      • Font size
      • Font color

    Changing Background Color

    • Change background color using the Home tab, Font group, or by right-clicking on the cell, selecting Format cells, and then Font Tab
    • Options available:
      • Background color
      • Foreground color

    Text Alignment

    • Horizontal alignment options:
      • Left: aligns cell contents to the left side of the cell
      • Center: centers cell contents in the cell
      • Right: aligns cell contents to the right side of the cell
      • Fill: repeats cell contents until the cell's width is filled
      • Justify: justifies text to the left and right of the cell
    • Vertical alignment options:
      • Top: aligns cell contents to the top of the cell
      • Center: centers cell contents vertically in the cell
      • Bottom: aligns cell contents to the bottom of the cell
      • Justify: justifies text vertically in the cell

    Merging Cells

    • Merge cells to combine multiple cells into a single cell
    • Options available:
      • Merge & Center: merges cells and centers the contents
      • Merge Across: merges cells across multiple rows
      • Merge Cells: merges cells without applying center attribute
      • Unmerge Cells: unmerges cells

    Wrap Text and Shrink to Fit

    • Wrap text to fit the column width
    • Options available:
      • Wrap text
      • Shrink to fit

    Borders and Shading

    • Apply borders to cells using the Home tab, Font group, or by right-clicking on the cell, selecting Format cells, and then Border Tab
    • Options available:
      • Border style
      • Border color
    • Apply shading to cells using the Home tab, Font group, or by right-clicking on the cell, selecting Format cells, and then Font Tab
    • Options available:
      • Shading color

    Session 10

    Confirmation on practicals

    • Tasks include:
      • Creating a table with 5 columns and showing different cell formats for each column
      • Showing two font options in Excel
      • Changing the background color to yellow
      • Applying vertical and horizontal alignment
      • Formatting the table with borders and shading
      • Typing a header and merging it to cover the 5 columns

    Session 11

    Session Objectives

    • Freeze panes
    • Conditional formatting
    • Creating a formula
    • Copying a formula

    Freeze Panes

    • Freeze panes to keep row or column headings visible when scrolling
    • Options available:
      • Freeze Panes: to freeze area of cells
      • Freeze Top Row: to freeze the first row of the worksheet
      • Freeze First Column: to freeze the first column of the worksheet

    Conditional Formatting

    • Use conditional formatting to highlight cells that meet certain conditions
    • Options available:
      • Highlight Cells Rules: to highlight cells that contain certain values, text, or dates
      • Top/Bottom Rules: to highlight top and bottom values, percentages, and above and below average values
      • Data Bars: to indicate cell values relative to each other using data bars
      • Color Scales: to indicate cell values relative to each other using color scales
      • Icon Sets: to indicate cell values relative to each other using icons
      • New Rule: to define a custom conditional formatting rule
      • Clear Rules: to remove conditional formatting rules
      • Manage Rules: to edit and delete conditional formatting rules

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