Communication Theory Quiz

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Questions and Answers

Which level of communication involves communication between humans and non-human entities?

  • Mass
  • Interpersonal
  • Intra personal
  • Extra personal (correct)

What is the primary type of communication that takes place within an individual's mind?

  • Mass
  • Extra personal
  • Intra personal (correct)
  • Interpersonal

Which level of communication is characterized by information sharing between two people?

  • Intra personal
  • Interpersonal (correct)
  • Mass
  • Extra personal

In organizational communication, what type of communication involves internal operations within an organization?

<p>Internal-operational (B)</p> Signup and view all the answers

What is the main characteristic of mass communication?

<p>Communication via large media outlets (A)</p> Signup and view all the answers

Which of the following is NOT an example of mass communication?

<p>A teacher discussing a topic with students in a classroom (B)</p> Signup and view all the answers

Which level of communication involves maintaining relationships and can occur informally between friends or colleagues?

<p>Interpersonal (A)</p> Signup and view all the answers

What is a common example of intra personal communication?

<p>Thinking about your weekend plans (C)</p> Signup and view all the answers

Which of the following is NOT considered an intrapersonal barrier to communication?

<p>Noise (B)</p> Signup and view all the answers

What is the main point of the text about 'Wrong assumptions' as a barrier to communication?

<p>Senders should be aware of the receiver's background and knowledge. (C)</p> Signup and view all the answers

The example of "the elephant and six blind men" is used to illustrate which intrapersonal barrier?

<p>Varied perceptions (B)</p> Signup and view all the answers

Which of the following is NOT explicitly mentioned as a characteristic of intrapersonal barriers?

<p>They are always easy to overcome. (D)</p> Signup and view all the answers

Which of these best describes the role of background in communication?

<p>Shared background is essential for successful communication. (D)</p> Signup and view all the answers

What is the core message regarding "wrong inferences" as an intrapersonal barrier?

<p>Drawing conclusions based on limited information can lead to misunderstandings. (B)</p> Signup and view all the answers

What is the key takeaway regarding "impervious categories"?

<p>Preconceived notions can hinder effective communication. (C)</p> Signup and view all the answers

Which of the following BEST summarizes the role of 'Categorical thinking' in communication?

<p>It can lead to biases and stereotypes. (C)</p> Signup and view all the answers

Which of the following is NOT a characteristic of the impromptu speaking style?

<p>The speaker relies heavily on memorized content. (D)</p> Signup and view all the answers

What is the main purpose of using visual aids during a presentation?

<p>To support and clarify the information presented. (A)</p> Signup and view all the answers

Which of the following is a benefit of using memorization for a presentation?

<p>It reduces the risk of forgetting important points. (B)</p> Signup and view all the answers

How can a speaker create a sense of connection with the audience during a presentation?

<p>By engaging with the audience through eye contact, tone, and responsiveness. (A)</p> Signup and view all the answers

What is the key piece of advice given for a speaker to respond to potential disruptions during a presentation?

<p>Maintain focus on the key ideas and continue the presentation. (D)</p> Signup and view all the answers

What is the recommended distance to maintain between the speaker and the audience?

<p>A distance of at least 4-12 feet for optimal engagement. (A)</p> Signup and view all the answers

Based on the text, what is the ultimate goal of preparing for a presentation?

<p>To present the information in a way that is engaging and clear. (A)</p> Signup and view all the answers

Which of the following aspects is NOT explicitly mentioned as a component of effective body language during a presentation?

<p>Varying your voice tone and pitch to maintain audience interest. (A)</p> Signup and view all the answers

Which resume format is most suitable for individuals with extensive experience in a specific industry?

<p>Combination (C)</p> Signup and view all the answers

Which element of a letter is typically placed at the top, containing the sender's name and address?

<p>Heading (D)</p> Signup and view all the answers

What is the primary focus of a functional resume?

<p>Skills and abilities (D)</p> Signup and view all the answers

Which type of letter expresses dissatisfaction with a product or service?

<p>Complaint letter (A)</p> Signup and view all the answers

What is the purpose of a letter of inquiry?

<p>To request information or clarification (B)</p> Signup and view all the answers

In the provided sample cover letter, what skill is highlighted as the main asset of the applicant?

<p>Problem-solving ability (D)</p> Signup and view all the answers

Which of these elements is NOT standard for a letter?

<p>Subject line (B)</p> Signup and view all the answers

Which statement accurately describes the chronological resume format?

<p>Emphasizes career progression and work history. (D)</p> Signup and view all the answers

Which of the following is NOT a reason for poor comprehension skills?

<p>Proper content (A)</p> Signup and view all the answers

What is the main purpose of reading, according to the text?

<p>To understand the topic or enrich knowledge (B)</p> Signup and view all the answers

How can reading help us understand what's happening around us?

<p>Reading allows us to learn about different cultures and events. (A)</p> Signup and view all the answers

What is the key to effective listening and interpersonal skills, according to the text?

<p>Having a truly open mind (D)</p> Signup and view all the answers

How can preconceived ideas impact our ability to listen effectively?

<p>They can make us less objective and less likely to listen effectively. (C)</p> Signup and view all the answers

Which of the following is NOT a suggested tip for improving comprehension skills?

<p>Limit yourself to textbooks (C)</p> Signup and view all the answers

Why is it important to recall information after reading?

<p>To assess your understanding and identify any gaps in knowledge. (A)</p> Signup and view all the answers

What can we learn from the example of "preoccupation" in the text?

<p>Being stressed or worried can make it difficult to concentrate on others. (C)</p> Signup and view all the answers

What differentiates homonyms from homophones?

<p>Homonyms share the same spelling and pronunciation, while homophones share the same pronunciation but not spelling. (A)</p> Signup and view all the answers

What is the primary function of a topic sentence in a paragraph?

<p>To establish the central idea that the paragraph will explore. (C)</p> Signup and view all the answers

Which of the following is NOT a characteristic of a unified paragraph?

<p>The paragraph uses transitions to connect ideas. (A)</p> Signup and view all the answers

Based on what you've read, coherency in a paragraph can be achieved by all EXCEPT:

<p>Including a variety of unrelated supporting details. (B)</p> Signup and view all the answers

What factor determines the appropriate length of a paragraph?

<p>The complexity of the subject matter and the document's purpose. (C)</p> Signup and view all the answers

What is the primary indicator of an adequately developed paragraph?

<p>The inclusion of a variety of supporting details and examples. (D)</p> Signup and view all the answers

Which of the following expressions best describes the phrase "best of both worlds" as used in the text?

<p>A situation with several advantages. (D)</p> Signup and view all the answers

Which of the following is NOT an example of homophones, according to the text?

<p>Bear (animal) and bear (tolerate). (C)</p> Signup and view all the answers

Flashcards

Extra personal communication

Communication between human beings and non-human entities.

Intra personal communication

Communication that occurs within an individual; often referred to as 'self-talk'.

Interpersonal communication

Communication that takes place between two or more people, often in informal settings.

Organizational communication

Communication that occurs within a structured organization, at various hierarchical levels.

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Mass communication

The process of sending messages to large audiences through various media channels.

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Types of organizational communication

Includes internal-operational, external-operational, and personal communication within organizations.

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Self-talk

The internal dialogue that helps shape feelings, beliefs, and decisions.

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Mass media examples

Various means of communication, such as newspapers, TV, and social media, intended for large audiences.

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Downward Communication

Information flow from a superior to a subordinate.

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Upward Communication

Information flow from a subordinate to a superior.

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Horizontal Communication

Information flow between individuals at the same level.

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Noise in Communication

Any interference in the message sent and received.

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Intrapersonal Barriers

Barriers stemming from an individual's own attitudes and beliefs.

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Interpersonal Barriers

Barriers due to inappropriate transactions between people.

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Differing Background

Different personal histories affecting message interpretation.

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Stereotyping

Judging someone based on their appearance or past interactions.

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Preoccupation

Being distracted by personal thoughts, leading to poor listening.

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Closed Mind

Inability to consider opposing views or beliefs.

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Purpose of Reading

To understand material, gain knowledge, or enjoy reading.

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Reasons for Poor Comprehension

Factors that hinder understanding, such as noise or lack of interest.

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Improving Comprehension Skills

Strategies to enhance understanding, like reading varied materials.

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Reading Variety

Exposing oneself to different types of materials improves skills.

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Recall Techniques

Methods for remembering information after reading, such as jotting points.

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Best of both worlds

Having all the advantages or benefits from two different situations.

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Homonyms

Words that share the same spelling and pronunciation but have different meanings.

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Homophones

Words that sound alike but have different meanings and often different spellings.

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Unity in Paragraphs

A paragraph's sentences should relate to a main controlling idea or topic sentence.

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Coherence in Writing

The quality that makes sentences in a paragraph connected and logical.

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Proper Length of Paragraphs

The appropriate length of a paragraph depends on its content and clarity needs.

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Adequate Development

A paragraph is adequately developed when it fully explains and supports its main idea.

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Topic Sentence

The sentence that expresses the main idea of a paragraph and sets expectations.

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Impromptu mode

A delivery of an informal speech without preparation.

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Memorization

The process of committing information to memory for delivery without aids.

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Audience engagement

Creating an impact by connecting and sharing views with the audience.

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Visual aids

Tools like PowerPoint or flip charts used to enhance presentations.

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Body language

Non-verbal communication that includes gestures, facial expressions, and posture.

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Effective presentation tips

Strategies for delivering clear, organized, and impactful presentations.

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Maintaining distance from audience

Keeping a distance of at least 4-12 feet during presentations for comfort.

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Preparation importance

Allocating adequate time for preparation to enhance presentation quality.

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Standard elements of a letter

Essential components include heading, date, inside address, salutation, body, and closing.

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Letter of Inquiry

A letter asking for information about a job or company.

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Chronological Resume

A resume format that lists work experience in reverse chronological order.

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Functional Resume

A resume format that emphasizes skills and abilities over job history.

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Combination Resume

A resume that merges chronological and functional formats, showing both skills and work experience.

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Complimentary Close

The polite closing phrase in a letter, such as 'Sincerely' or 'Best regards'.

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Cover Letter Purpose

To introduce yourself and explain why you're a good fit for a job position.

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Salutation

The greeting line in a letter, typically starting with 'Dear'.

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Study Notes

Professional Communication Module

  • This module is offered by the Department of English at Uka Tarsadia University.
  • The module covers 2 credits of theory.
  • The objective is to develop professional and interpersonal communication skills.
  • Students will learn basic language techniques used in professional settings.
  • Skills in listening, reading, writing, and speaking will be developed.
  • Teaching methods include lectures, discussions, black board use, and multimedia projectors with PowerPoint presentations.
  • Supplementary materials include audio-visual aids used in labs for skill practice.
  • The syllabus outlines the course structure, units, hours, and approximate weightage for each unit.
  • Communication skills, listening, reading, speaking, grammar, and writing skills are prominent units in the curriculum.
  • Specific topics within communication are explored such as process of communication, types of communication, and non-verbal communication techniques.
  • Further topics include listening skills, types of listening, traits of a good listener and barriers in effective listening.
  • Reading skills purpose and techniques of reading, strategies to improve reading are also highlighted.
  • Speaking skills focus on planning presentation, preparation for presentations, audience analysis and delivery techniques.
  • Grammar topics include tense, concept of time, active and passive voice, articles, prepositions, etc.
  • Paragraph development, report writing, letter writing, and job application are also covered topics.
  • Reference books are provided, like Meenakshi Raman & Sangeeta Sharma's "Technical Communication".
  • A teaching schedule outlines the content of each topic, the number of hours allocated for teaching, and assessment criteria used.
  • The structure covers multiple units relating to communication skills, listening and reading skills, grammar, and writing.

Syllabus

  • This section details the units, contents, and approximate weightage of each unit.
  • Communication Skills comprise a sizable unit.
  • Other units are dedicated to listening skills, reading skills, and similar topics.

Teaching Schedule

  • A schedule outlines weekly topics and teaching methods.
  • It indicates the units covered and the specific methods to be utilized for each.
  • Each element has particular chapters reference numbers.

Notes (unit wise)

  • Detailed notes on various units are provided.
  • These notes cover topics within the different modules' curriculum.

Sample Questions

  • A range of sample questions from each unit in the syllabus are provided.
  • These questions cater to various skill levels of communication and related subjects.

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