Questions and Answers
How long must a notary retain her journal?
Ten years.
A Colorado notary may perform copy certifications on documents from the federal government so long as the document doesn't contain language prohibiting the document from being reproduced.
True
If the notary is presented with a document that does not contain a notary certificate, what should the notary do?
The notary should ask the signer to determine what type of certificate to use based on the plain meaning of the notarial acts.
In which situation does the notary have a disqualifying interest?
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What is a notary not required to record in her notary journal?
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There is never an exception to the physical presence requirement under RULONA.
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What should you do if your signer is in the early stages of Alzheimer's disease?
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How can a qualified person apply for a notary public commission?
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When do commissioned notaries need to update the Secretary of State's office?
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A Protest may be executed by a notary that is doing what?
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Which of the following is not considered secure and verifiable ID under RULONA: All are secure and verifiable forms of ID accepted under RULONA.
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Who would be considered personally known to a notary?
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When identifying a signer using the identification method, the identification cannot be expired by more than one year.
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Under Colorado law, a notary may use a credible witness to do what?
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Which of the following is true about copy certifications: The notary certificate must follow the wording stated in RULONA.
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A Colorado notary public that lives in Colorado but works in Nebraska may perform notarizations in either state.
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An applicant to the notary public office must live and reside in Colorado.
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What statement is true when a member of the public makes a written request to see your notary journal?
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What should you do if a foreign signer who speaks English brings a document written in a language that you cannot read?
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If your notary commission is revoked by the secretary of state, which of the following is true?
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A notary certificate must state the type of notarial certificate used through some sort of 'trigger language'.
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When must you follow resignation procedures?
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To resign your notary commission, what must you do?
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If you're not an attorney, RULONA expressly permits you to advertise that you are an 'expert' in notary law.
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If you're not an attorney, it would be improper to do what?
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Study Notes
Notary Public Regulations in Colorado
- Notaries must retain their journal for ten years after the last entry.
- Copy certifications can be performed on federal documents unless prohibited from reproduction.
- In the absence of a notary certificate, the signer must be consulted to determine the appropriate certificate type.
Conflict of Interest
- A notary has a disqualifying interest if they are named as a beneficiary in the document.
Journal Recording
- Notaries are not required to record verbal oaths taken by credible witnesses in their journals.
Physical Presence Requirement
- Under RULONA, there are no exceptions to the requirement for physical presence during notarizations.
Medical Conditions and Notarization
- For signers with Alzheimer’s disease, verify identity and willingness as usual.
Becoming a Notary
- Applicants for a notary public commission must submit their application and documents online, paying a $10 fee by credit/debit card.
Updating Information
- Notaries must update the Secretary of State's office within 30 days of changing their name, home address, or work address.
Notary Protests
- A notary may execute a protest while acting in the capacity of employment with a financial institution.
Identification Requirements
- Identification must not be expired by more than one year and can be verified using the personally known method.
- A credible witness may be utilized to identify a signer.
Copy Certifications
- Notary certificates for copy certifications must align with RULONA's prescribed wording.
State-Specific Practice
- A Colorado resident may not perform notarizations in Nebraska if their commission is only for Colorado.
Journal Inspection
- Appropriately, the public can inspect the notary journal only in the physical presence of the notary.
Language Barriers
- If a document written in an unreadable language contains a notarial certificate in English, the notarization may proceed.
Revocation Consequences
- If a notary's commission is revoked, they are barred from receiving a notary commission in any state and may face civil and criminal liabilities.
Notary Certificate Requirements
- A notary certificate must include "trigger language," indicating the type of notarial act.
Resignation Procedures
- Resignation procedures must be followed upon commission revocation, death, or allowing the commission to lapse.
- To resign, a notary must notify the Secretary of State and state the location of their journal.
Advertising Qualifications
- Non-attorneys cannot advertise themselves as "experts" in notary law under RULONA.
Improper Advisory
- Non-attorneys are prohibited from providing legal advice related to notary law.
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Description
Prepare for the Colorado Notary Exam with these flashcards. Each card includes important definitions and responsibilities related to notary practices in Colorado. Test your knowledge on retention periods, certification practices, and handling documents without notary certificates.
