Co-operative Societies on Indian Railways

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Questions and Answers

What must every society prepare and submit regarding credit purchases?

A list in triplicate of all members (correct)

A consent form in duplicate

A list of all dues in single copy

A financial statement

What is the primary responsibility of the Railway Administrations concerning consumer co-operative societies?

To organize, supervise, and inspect these societies (correct)

To manage the marketing strategies for co-operative goods

To operate the retail sales within the societies

To provide financial aid to all members

Which document is used to obtain consent from a railway servant for share payment through salary?

Form No. 90

Form No. 83

Form No. 85

Form No. 84 (correct)

Which type of co-operative society is specifically mentioned as providing for the needs of members?

Consumer Co-operative Societies (A) Signup and view all the answers

How long does the Railway Administration aim to disperse recovered amounts after receipt of a society's demand?

Within 30 days (C) Signup and view all the answers

What must happen before deductions can be made from salary bills for share money?

The organization must be authorized under the Payment of Wages Act. (A) Signup and view all the answers

Who oversees the overall control of consumer co-operative societies at the headquarters level?

Chief Personnel Officers (B) Signup and view all the answers

What is one essential duty of welfare inspectors regarding co-operative societies?

Looking after the co-operative societies (B) Signup and view all the answers

What is the purpose of the Accounts Office in the recovery process?

To pass the bill and send a cheque for recovered amounts (C) Signup and view all the answers

What training is suggested for welfare inspectors in relation to consumer co-operative societies?

Principles and practice of cooperation training (C) Signup and view all the answers

How should welfare inspectors participate in the work of co-operative societies?

By collaborating with co-operative inspectors during visits (C) Signup and view all the answers

What type of co-operative societies involves lending and borrowing activities?

Co-operative Credit Societies (B) Signup and view all the answers

What form must be submitted to the General Manager to apply for consumer co-operative subsidies?

Form No. 80 (A) Signup and view all the answers

Who is required to attach a certificate when forwarding the application to the General Manager?

The Registrar of Co-operative Societies (B) Signup and view all the answers

What happens if the Registrar does not give a certificate of satisfactory working?

The claim will be rejected (B) Signup and view all the answers

Which certificate must be countersigned when applying for subsidy payment without the Registrar's certificate?

Certificate from the Co-operative Inspector (A) Signup and view all the answers

What is the penalty for claiming an item not covered by the Railway Board's instructions?

Item exclusion from claims (D) Signup and view all the answers

Which expenditure category should be used to book the subsidy granted to co-operative stores?

J.421-subsidy to Co-operative stores (B) Signup and view all the answers

What is the purpose of the Co-operative inspector's visit after claiming subsidies?

To verify items with vouchers (A) Signup and view all the answers

What specific claim verification duty does the Co-operative inspector have?

Scrutinize each item carefully (D) Signup and view all the answers

Which of the following items is not necessary for payment of subsidy as specified?

Certificate of satisfactory working from the Registrar (B) Signup and view all the answers

Who is responsible for signing the certificate on behalf of the Registrar?

Assistant Registrar (C) Signup and view all the answers

What percentage of the administrative and establishment charges may be subsidized for the first three years?

Half (D) Signup and view all the answers

What condition must be met for a society to receive the subsidy regardless of its financial results?

The state co-operative Department must certify proper functioning (A) Signup and view all the answers

During what maximum period can the subsidy be provided for fair price shop sections in certain societies?

Three years (D) Signup and view all the answers

What nominal rent is charged for suitable accommodation from societies running fair price shops?

Re. 1 per year (B) Signup and view all the answers

What type of charges are not included in the rent for societies not running fair price shops?

Depreciation (A) Signup and view all the answers

What must a society obtain before introducing credit sales according to the Payment of Wages Act?

Approval of the Ministry of Labour (C) Signup and view all the answers

Which of the following must exist for at least three years to qualify for specific subsidies?

Fair price shop sections (A) Signup and view all the answers

What does the state cooperative department do regarding the subsidy provision?

Certifies that the society is functioning properly (C) Signup and view all the answers

What is the maximum limit of credit sales for societies not in a sound financial position?

50% of the subscribed shares plus purchase deposits (A) Signup and view all the answers

What should all cash payments for refreshments served by societies be based upon?

Cash transactions only (A) Signup and view all the answers

What is the maximum duration for which the subsidy is granted to fair price shop sections?

3 years after establishment (B) Signup and view all the answers

What happens to societies selling goods on credit that do not comply with set instructions?

They will not be afforded the facility of recovery through salary bills. (C) Signup and view all the answers

What types of expenses are covered for the rent of societies not running fair price shops?

Out of pocket and maintenance expenses (D) Signup and view all the answers

What should a society do after securing the necessary approval for credit sales?

Obtain an agreement in Form No. 82 from its members. (D) Signup and view all the answers

In what case is no recovery of dues allowed according to the guidelines?

When credit sales are based on purchase deposits. (D) Signup and view all the answers

What is a requirement for a society to allow credit sales of up to the full value of shares subscribed?

Being in a sound financial position. (D) Signup and view all the answers

Which ministry's limits must not be exceeded concerning credit sales?

Ministry of Labour (A) Signup and view all the answers

When can a society not impose any restrictions on credit sales?

When it has surplus funds and no overdue loans. (D) Signup and view all the answers

What needs to happen to amendments that infringe the Payment of Wages Act?

They require prior approval from the Central Government. (B) Signup and view all the answers

What is one condition under which additional subsidy and nominal rent can be allowed to consumer co-operative societies?

The society must continue trading in commodities normally covered by fair price shop schemes. (D) Signup and view all the answers

What is the period for which broken sales periods should be calculated for granting additional subsidy?

3 years (C) Signup and view all the answers

Which of the following is a condition for the recovery of dues on credit sales from railway servants' salary bills?

Obtainment of express permission from the railway administration. (A) Signup and view all the answers

How should reasonable rent be recovered when providing quarters to Railwaymen's Consumer Co-operative store staff?

Equivalent rates as charged to outsiders should be applied. (C) Signup and view all the answers

What is the purpose of supplying medical facilities to the staff of consumer co-operative societies?

To enhance employee morale and loyalty. (C) Signup and view all the answers

Which group of individuals is entitled to special passes for attending committee meetings?

Only the elected members of the managing committee. (D) Signup and view all the answers

Under what circumstance can the recovery of dues on account of credit sales be denied?

If there is no express consent given by the railway servant. (C) Signup and view all the answers

Which entity is responsible for ensuring timely audits of consumer co-operative societies?

The State Co-operative Departments (B) Signup and view all the answers

What must societies do after the close of the co-operative year to facilitate audits?

Maintain up-to-date accounts (D) Signup and view all the answers

What action should be taken if there is undue delay in completing audits of societies?

Bring it to the notice of the Railway Board (D) Signup and view all the answers

Which document must be obtained from the societies after receiving the audit report?

Audited balance sheets and final accounts (D) Signup and view all the answers

During their visits, what should welfare inspectors verify about the societies?

The completion of the audits and receipt of reports (C) Signup and view all the answers

What costs are excluded from the establishment charges when calculating subsidies?

Salaries of staff involved in credit sales (C) Signup and view all the answers

Which of the following is NOT included in administrative charges for subsidy calculation?

Rates and taxes excluding electricity charges (C) Signup and view all the answers

When is no subsidy paid to societies towards rent according to the guidelines?

From 1st October 1958 (A) Signup and view all the answers

Which item should be shown separately in the annual profit and loss accounts of Railway men's consumer co-operative societies?

Subsidies received (D) Signup and view all the answers

What must be fulfilled for societies registered after 12th August 1949 to be eligible for subsidies?

They must have been operating as unregistered organizations before that date (C) Signup and view all the answers

Which type of expense related to staff is included in the establishment charges?

Sitting fees for attendance at meetings (A) Signup and view all the answers

Which condition relates to the timeline of subsidy payment procedure?

Subsidy is paid shortly after each financial quarter (B) Signup and view all the answers

Which form of documentation is necessary for applying for consumer co-operative subsidies?

Counter-signed certificate by the Registrar (A) Signup and view all the answers

What type of charges is specifically excluded from administrative charges for subsidy calculation?

Transportation charges (B) Signup and view all the answers

What is required for consumer co-operative societies to build structures on railway land?

Compliance with specifications approved by the Railway Administration (D) Signup and view all the answers

What is the maximum value for credit purchases made by a railway servant through a society?

The total value of the shares subscribed, even if not fully paid up (A) Signup and view all the answers

Which of the following expenses is covered under the rent for co-operative store accommodations?

Cost of electrical fittings and installations (C) Signup and view all the answers

What should be included in the bye-laws of consumer co-operative societies when allowing credit sales?

Restrictions on the maximum value of credit purchases (C) Signup and view all the answers

What happens to railway land licensed to co-operative societies once it is needed by the railway?

The license includes provision for resuming the land at short notice (B) Signup and view all the answers

Which provision is explicitly stated regarding the supply of equipment to co-operative stores?

No equipment should be supplied free of cost (D) Signup and view all the answers

What is the stipulated number of ceiling fans provided per store free of charge?

Only one, with extra fans requiring payment (B) Signup and view all the answers

In which situation can a society NOT impose restrictions on credit sales?

If the Railway Administration issues a specific directive (C) Signup and view all the answers

What is the purpose of installing electrical installations in co-operative stores?

To ensure stores are fully equipped without additional payments (A) Signup and view all the answers

What must occur before credit sales can be introduced by a society?

Authorization details must be outlined in the Payment of Wages Act (A) Signup and view all the answers

What action does the Accounts Office take after passing the bill?

It forwards a cheque with a recovery list. (B) Signup and view all the answers

Who is eligible for special casual leave according to the guidelines?

Members of managing committees attending specific meetings. (D) Signup and view all the answers

What is the maximum duration of special casual leave allowed in a calendar year?

15 days plus travel time. (D) Signup and view all the answers

Which of the following is NOT a reason for granting special passes to railway servants?

Making purchases from wholesale markets. (A) Signup and view all the answers

What must be verified by the society upon receiving the cheque?

The correctness of the recoveries. (D) Signup and view all the answers

Which committee meeting type does NOT qualify for special casual leave?

Extraordinary shareholder meetings. (C) Signup and view all the answers

What must a society do after checking the recoveries on receipt of funds?

Make entries in the maintenance register. (A) Signup and view all the answers

What is required for special casual leave to be applicable to railway servants based outside their headquarters?

Attendance at managing committee meetings. (B) Signup and view all the answers

Which aspect is NOT included in the responsibilities of the managing committee members regarding the societies?

Attending market purchase meetings. (D) Signup and view all the answers

What primary documentation must accompany the cheque sent to the society?

A recovery list detailing the amounts. (A) Signup and view all the answers

Study Notes

Co-operative Societies on Railways

Types of societies: Consumer, credit, and housing societies operate on railways.
Government encouragement: The government supports the co-operative movement on Indian Railways.
Consumer Co-operative Societies (Stores): These societies provide goods to members.
Organization: Railway administrations oversee and guide these societies, with chief personnel officers having overall control. Welfare inspectors monitor and support societies. Training for inspectors is provided under a Railway Board-approved syllabus.
Organization Structure: A dedicated welfare inspector is assigned to each location to take care of co-operative societies' organization, development, etc., and submits a monthly report to the chief Personnel Officer through the Divisional Personnel Officer. Railway administrations are responsible for providing quarterly reports to the Railway Board.
Single Store per Junction: Ideally, there should be only one cooperative store per junction station where multiple railways meet, supervised and supported by the railway working that particular station.
Classification:
Small stores: Under 1000 members
Large stores: 1000+ members
Area of Operation: Stores need to have defined areas to avoid overlapping. Small stores typically have a 32-km radius with at least 600 railway employees. Areas must be within the store's territorial boundaries..
Membership: All serving railway staff can be members. Retired employees are generally ineligible for membership beyond a limited period, and relatives are not eligible. Members must buy at least one share (minimum value: Rs. 10) and pay an admission fee (50 paise or Re. 1).
Management: Management committees are composed of the society's members. Paid secretaries manage daily operations under committee oversight. Subcommittees can be assigned specific responsibilities. Ultimate authority lies with the shareholders.
Gazetted Railway servants can be elected as committee members or office-bearers, but not ex-officio members unless approved by the Railway Board. Nominations for management committees can be made in specific cases including Railway mens Consumer Co-operative Societies with a possibility of authorized gazetted officers on the management committee.
Concessions: Railway societies can receive financial support in various ways.
Subsidy: Subsidies are available, based on factors including administrative and establishment charges for a certain period for railway men's consumer co-operative stores and for operation of fair price shops (not more than 3 years in the latter). Also, considerations of financial performance and compliance with conditions by registered co-operative societies are evaluated.
Recovery of Dues: Dues from credit sales can be recovered from monthly salary through a formal process. Similar procedures apply for recovering share money, with specific forms (pertaining to deductions via salary bills).
Allocation of Subsidy: Subsidy expenditure must be correctly classified under the appropriate designated heading and the records properly maintained.
Accommodation: Societies can rent available railway premises as needed. Otherwise, construction can proceed, but only with prior sanction.
Employment: Outside agencies handling consumer society business should be avoided.
Co-op Societies:
- No over-expansion: Avoid unnecessary proliferation of branches.
- High-margin goods: Prioritize high-profit-margin items.
- Overhead control: Be mindful and control overheads closely.
Passes and leave: Special casual leave and special passes are available to staff members in management committees.
Medical Facilities: Railway employees in co-operative stores can utilize railway hospitals and dispensaries at rates reflecting per-capita costs.
Bye-laws: The railway board provides model bye-laws to follow.
Audit: Co-op societies need audits of their financial records, and a timeframe applies for timely conclusion of these audits, with the State Cooperative Departments handling these processes, but prompt action is expected from the administrations regarding any unusually long delays. Monthly reports are expected.
Paid Establishments: Appropriate staffing levels may vary based on the store size and membership.

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Description

This quiz explores the structure and functioning of co-operative societies on Indian Railways, including types such as consumer, credit, and housing societies. It highlights the government's role in encouraging these societies and the oversight provided by railway administrations. Test your knowledge on the organization, benefits, and management of these societies.