CIBC 5022 Site Survey Preparation and Analysis

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Questions and Answers

What is the first step in reviewing default settings in a project?

Bring up your programme

What is the purpose of changing calendar dates in a project?

To accommodate custom dates such as NZ holiday dates

What is the benefit of having a split view in the View Drop Down Menu?

To see both Gantt and Task Details simultaneously

What should be set in the Gantt Wizard to define presentation pattern?

<p>Task data</p> Signup and view all the answers

Why is it important to frequently save your work in a project?

<p>To prevent loss of data</p> Signup and view all the answers

What is the purpose of checking project information in the Project Menu?

<p>To ensure accuracy and completeness</p> Signup and view all the answers

What should be ticked in Task Details to show percentage complete?

<p>Detail Task Details</p> Signup and view all the answers

Why is it important to set the start date for the project correctly?

<p>To ensure accurate project scheduling</p> Signup and view all the answers

In the creation of a Work Breakdown Structure, what is the purpose of fine-tuning Level 1 and Level 2 work breakdowns?

<p>To create a detailed and hierarchical decomposition of the project into smaller, manageable tasks</p> Signup and view all the answers

What is the first step in creating a project schedule in Microsoft Project?

<p>Copy the Excel Critical Tasks from the Excel File in Moodle</p> Signup and view all the answers

What is the purpose of setting Logic Links in project scheduling?

<p>To establish the dependencies and relationships between tasks and activities in a project schedule</p> Signup and view all the answers

What is the purpose of the 'Detail' box in the Gantt Chart view?

<p>To view task details, including predecessors and successors</p> Signup and view all the answers

Why is it important to set the project start date after the current project programme in project scheduling?

<p>To ensure that the project schedule is aligned with the actual project commencement date</p> Signup and view all the answers

What is the critical path method used for in project management?

<p>To identify the sequence of tasks that determines the minimum duration required to complete a project</p> Signup and view all the answers

What is the benefit of using Auto Schedule in project scheduling?

<p>It allows the project schedule to automatically adjust to changes in task dependencies and durations</p> Signup and view all the answers

What is the purpose of customizing file options in project scheduling software?

<p>To tailor the software to specific project needs and improve accessibility</p> Signup and view all the answers

What is the purpose of entering critical path durations in Microsoft Project?

<p>To determine the minimum duration required to complete each task and the overall project</p> Signup and view all the answers

How can a Gantt chart be used in project scheduling?

<p>To visualize and illustrate the project schedule, including task dependencies and timelines</p> Signup and view all the answers

What is the Work Breakdown Structure (WBS) used for in project management?

<p>To decompose a project into smaller, manageable tasks and activities</p> Signup and view all the answers

How do you create a custom Gantt Chart layout in Microsoft Project?

<p>By right-clicking the bar styles and selecting 'Text' to enter name and % complete</p> Signup and view all the answers

What is the critical path in project scheduling?

<p>The sequence of tasks that determines the minimum duration required to complete the project</p> Signup and view all the answers

What is task analysis, and how is it used in project scheduling?

<p>Task analysis is the process of breaking down tasks into smaller, manageable activities, and it is used to create a detailed project schedule</p> Signup and view all the answers

What is the purpose of reviewing task predecessors and successors in Microsoft Project?

<p>To ensure that logical links are established between tasks and to identify dependencies</p> Signup and view all the answers

What is the final step in creating a project schedule in Microsoft Project?

<p>To review and finalize the project schedule, making any necessary adjustments</p> Signup and view all the answers

How do you access the task details form in Microsoft Project?

<p>By clicking 'View' and then the 'Details' box</p> Signup and view all the answers

What is the purpose of using the critical path method in project scheduling?

<p>To identify the tasks that will have the greatest impact on the project's overall duration</p> Signup and view all the answers

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Study Notes

Site Survey Preparation and Analysis

  • Fine-tune Level 1 and Level 2 Work Breakdowns in the labs.
  • Enter all FF and E activities, keeping it simple.
  • Enter all Internal Wall activities into Walling.
  • Set the Logic Links.

Reviewing Default Settings

  • Check the date format in Schedule, making it simple and including the year.
  • Set Working Time to be in days.
  • Ensure the Project Start Date is after the current project programme.
  • Set the project to Auto Schedule.
  • Customize any items needed for accessibility.

Bringing up the Programme

  • Make sure the revision number changes with each new session.
  • Back up and frequently save work.

Reviewing Default Settings (continued)

  • Open the Project Menu and examine project information.
  • Ensure the project start date is set, including the Award Time.
  • Change Calendar Dates by opening the Change Working Time and customizing dates.
  • Save and return to the programme.

View Drop Down Menu

  • Ensure a split view, with the top Gantt and bottom Task Details.
  • Task Details should show the % complete.
  • Check that the whole project can be seen, and zoom in as needed.
  • Open Gantt Wizard and set the presentation pattern.
  • Open Gridlines by right-clicking in the bar chart region and open up Gridlines.
  • Start entering critical path activities.

Saving and Importing Data

  • Save the project under a flash drive, if possible.
  • Copy the Excel Critical Tasks from the Excel file in Moodle.
  • Enter Critical Path Durations.
  • Right-click Bar Styles in the Gantt Chart itself.
  • Click "Text" in Bar Styles to enter the name and % complete.
  • Click View and the Details Box for Task Details Form.
  • Right-click in the details box to add Predecessors and Successors.
  • You are now ready to change logic links and make a chart Rev 1.

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