CIBC 5022 Site Survey Preparation and Analysis

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Questions and Answers

What is the first step in reviewing default settings in a project?

Bring up your programme

What is the purpose of changing calendar dates in a project?

To accommodate custom dates such as NZ holiday dates

What is the benefit of having a split view in the View Drop Down Menu?

To see both Gantt and Task Details simultaneously

What should be set in the Gantt Wizard to define presentation pattern?

Task data Signup and view all the answers

Why is it important to frequently save your work in a project?

To prevent loss of data Signup and view all the answers

What is the purpose of checking project information in the Project Menu?

To ensure accuracy and completeness Signup and view all the answers

What should be ticked in Task Details to show percentage complete?

Detail Task Details Signup and view all the answers

Why is it important to set the start date for the project correctly?

To ensure accurate project scheduling Signup and view all the answers

In the creation of a Work Breakdown Structure, what is the purpose of fine-tuning Level 1 and Level 2 work breakdowns?

To create a detailed and hierarchical decomposition of the project into smaller, manageable tasks Signup and view all the answers

What is the first step in creating a project schedule in Microsoft Project?

Copy the Excel Critical Tasks from the Excel File in Moodle Signup and view all the answers

What is the purpose of setting Logic Links in project scheduling?

To establish the dependencies and relationships between tasks and activities in a project schedule Signup and view all the answers

What is the purpose of the 'Detail' box in the Gantt Chart view?

To view task details, including predecessors and successors Signup and view all the answers

Why is it important to set the project start date after the current project programme in project scheduling?

To ensure that the project schedule is aligned with the actual project commencement date Signup and view all the answers

What is the critical path method used for in project management?

To identify the sequence of tasks that determines the minimum duration required to complete a project Signup and view all the answers

What is the benefit of using Auto Schedule in project scheduling?

It allows the project schedule to automatically adjust to changes in task dependencies and durations Signup and view all the answers

What is the purpose of customizing file options in project scheduling software?

To tailor the software to specific project needs and improve accessibility Signup and view all the answers

What is the purpose of entering critical path durations in Microsoft Project?

To determine the minimum duration required to complete each task and the overall project Signup and view all the answers

How can a Gantt chart be used in project scheduling?

To visualize and illustrate the project schedule, including task dependencies and timelines Signup and view all the answers

What is the Work Breakdown Structure (WBS) used for in project management?

To decompose a project into smaller, manageable tasks and activities Signup and view all the answers

How do you create a custom Gantt Chart layout in Microsoft Project?

By right-clicking the bar styles and selecting 'Text' to enter name and % complete Signup and view all the answers

What is the critical path in project scheduling?

The sequence of tasks that determines the minimum duration required to complete the project Signup and view all the answers

What is task analysis, and how is it used in project scheduling?

Task analysis is the process of breaking down tasks into smaller, manageable activities, and it is used to create a detailed project schedule Signup and view all the answers

What is the purpose of reviewing task predecessors and successors in Microsoft Project?

To ensure that logical links are established between tasks and to identify dependencies Signup and view all the answers

What is the final step in creating a project schedule in Microsoft Project?

To review and finalize the project schedule, making any necessary adjustments Signup and view all the answers

How do you access the task details form in Microsoft Project?

By clicking 'View' and then the 'Details' box Signup and view all the answers

What is the purpose of using the critical path method in project scheduling?

To identify the tasks that will have the greatest impact on the project's overall duration Signup and view all the answers

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Study Notes

Site Survey Preparation and Analysis

Fine-tune Level 1 and Level 2 Work Breakdowns in the labs.
Enter all FF and E activities, keeping it simple.
Enter all Internal Wall activities into Walling.
Set the Logic Links.

Reviewing Default Settings

Check the date format in Schedule, making it simple and including the year.
Set Working Time to be in days.
Ensure the Project Start Date is after the current project programme.
Set the project to Auto Schedule.
Customize any items needed for accessibility.

Bringing up the Programme

Make sure the revision number changes with each new session.
Back up and frequently save work.

Reviewing Default Settings (continued)

Open the Project Menu and examine project information.
Ensure the project start date is set, including the Award Time.
Change Calendar Dates by opening the Change Working Time and customizing dates.
Save and return to the programme.

Ensure a split view, with the top Gantt and bottom Task Details.
Task Details should show the % complete.
Check that the whole project can be seen, and zoom in as needed.
Open Gantt Wizard and set the presentation pattern.
Open Gridlines by right-clicking in the bar chart region and open up Gridlines.
Start entering critical path activities.

Saving and Importing Data

Save the project under a flash drive, if possible.
Copy the Excel Critical Tasks from the Excel file in Moodle.
Enter Critical Path Durations.
Right-click Bar Styles in the Gantt Chart itself.
Click "Text" in Bar Styles to enter the name and % complete.
Click View and the Details Box for Task Details Form.
Right-click in the details box to add Predecessors and Successors.
You are now ready to change logic links and make a chart Rev 1.

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