Oak 6 Safeguarding draft Guidance

Organizations that have limited or no contact with children and are considered to have a low risk of child safeguarding issues.

These organizations work closely with children and are considered to have a high risk of child safeguarding issues.

Organizations that have moderate contact with children and have already established good safeguarding measures in place.

Organizations that have moderate contact with children but lack sufficient safeguarding measures.

A comprehensive document outlining the organization's commitment to safeguarding children, including policies, procedures, and responsibilities.

The process of building an organization's capacity to effectively safeguard children.

Providing organizations with resources, training, and support to improve their child safeguarding practices.

An approach where organizations are encouraged to take ownership of their own safeguarding efforts, with funding partners providing resources and support.

Assessing the likelihood that a grantee's work may put children at risk. This involves considering factors like the nature of contact with children, the duration of interaction, and the level of intimacy.

The amount of contact, duration of interaction, and level of intimacy a grantee has with children. More in-depth contact and access to children lead to higher risk.

The grantee's ability to reduce risks to children through policies, procedures, organizational culture, and monitoring mechanisms.

A high-risk situation in child safeguarding implies a strong likelihood of harm to children due to factors like extensive contact, limited organizational capacity, and lack of appropriate safeguards.

A medium-risk situation in child safeguarding suggests a moderate potential for harm to children. The situation may involve less extensive contact but still lack sufficient safeguards to minimize risk.

A low-risk situation in child safeguarding indicates a lower likelihood of harm to children. The situation might involve limited contact or have robust safeguards in place.

A tool used by grantees to self-assess their practices and procedures related to child safeguarding. It provides information about their contact with children, their safeguarding policies, and helps them identify areas for improvement.

A comprehensive set of rules or guidelines that outline expected behaviors and conduct within an organization, particularly in relation to children.

The stage where a Programme Officer (PO) provides information to potential grantees about Oak's child safeguarding standards.

POs can ask questions about safeguarding during this stage, helping to put it on the partner's agenda.

Documents that demonstrate a grantee's commitment to a safe environment, such as safeguarding policy, sexual harassment policy, and whistleblower policy.

The stage where POs evaluate grant applications and consider the grantee's commitment to child safeguarding.

Oak can offer funding and support to partners to improve their safeguarding practices.

Regular check-ins with grantees to ensure they are adhering to Oak's safeguarding standards.

Three questions used in desk-based monitoring to evaluate a grantee's progress in safeguarding.

The process of connecting potential beneficiaries with helpful organizations.

A person who is responsible for coordinating and providing support to a grantee.

Organizations that provide assistance and support to individuals or groups.

Individuals or organizations that receive funding or assistance.

The initial introduction of a grantee to a service provider, generally via email.

A comprehensive outline of the service provider, their contact information and their offered services.

The steps and procedures for the referral process, including communication protocols and expected outcomes.

The purpose of the referral process is to connect grantees with appropriate service providers to address their specific needs or challenges.

A structured approach to ensuring the safety and well-being of children involved in a project or program.

Contact that is directly related to the nature of the work and involves interacting with children, such as teaching or mentoring.

Contact that is non-essential to the core work, but may occur due to the work environment. For example, brief encounters in a community center.

A brief overview of a service provider's work, often including their expertise, services offered, and methodology.

The regular monitoring and communication with the grantee to ensure the project is on track and address any challenges or concerns.

On-site visits to grantee organizations to observe and discuss safeguarding practices firsthand.

Incidents where child's safety and well-being are threatened or compromised at a grantee organization.

Grantees are not required to immediately report safeguarding breaches to Oak, but they may choose to inform Oak for various reasons, such as transparency, seeking support, or preventing further harm.

A dedicated team within Oak responsible for addressing and responding to safeguarding incidents.

A multi-step process to manage safeguarding incidents, starting with reporting the incident, documenting details, and then following up for resolution.

The first priority in the event of a safeguarding incident is to ensure the safety and wellbeing of the child involved.

An organization providing safeguarding support to larger organizations, intermediaries, and networks operating in the USA.