Podcast
Questions and Answers
What is the main role of the Property Unit?
What is the main role of the Property Unit?
- To manage and store property seized by Departmental personnel (correct)
- To provide police personnel with statistical crime data
- To provide uniforms and equipment to employees
- To process subpoenas or notices to appear in judicial proceedings
What is the objective of the provision of effective and efficient computerized systems?
What is the objective of the provision of effective and efficient computerized systems?
- To provide police personnel with statistical crime data
- To provide uniforms and equipment to employees
- To provide statistical crime data to the Department and local, state, and federal agencies (correct)
- To support the MPD in its primary mission
What is the goal of providing uniforms and equipment to employees?
What is the goal of providing uniforms and equipment to employees?
- To support the MPD in its primary mission
- To provide statistical crime data to the Department and local, state, and federal agencies
- To present a positive image to the public (correct)
- To manage and store property seized by Departmental personnel
What is the role of the Field Operations Division?
What is the role of the Field Operations Division?
What is the purpose of conducting in-house training?
What is the purpose of conducting in-house training?
What is the goal of providing a comprehensive crime and operations analysis information service?
What is the goal of providing a comprehensive crime and operations analysis information service?
What is the role of the department in relation to attendance at judicial proceedings?
What is the role of the department in relation to attendance at judicial proceedings?
What is the purpose of training Departmental employees authorized to carry weapons?
What is the purpose of training Departmental employees authorized to carry weapons?
What is the goal of conducting training for police recruits and Public Service Aides (PSA’s)?
What is the goal of conducting training for police recruits and Public Service Aides (PSA’s)?
What is the purpose of the department in relation to citizen requests for police services?
What is the purpose of the department in relation to citizen requests for police services?
What happens if the Chief of Police disapproves the recommendations made by the P.R.C.C.O.P.?
What happens if the Chief of Police disapproves the recommendations made by the P.R.C.C.O.P.?
Which entity is responsible for the initial review and recommendation of changes to a Departmental Order?
Which entity is responsible for the initial review and recommendation of changes to a Departmental Order?
After the P.R.C.Chairperson submits the package to the Chief of Police, what is the next step in the process?
After the P.R.C.Chairperson submits the package to the Chief of Police, what is the next step in the process?
If the C.I.P. recommends changes to the D.O. revision, who has the final decision on implementing these changes?
If the C.I.P. recommends changes to the D.O. revision, who has the final decision on implementing these changes?
What is the role of the Support Services Section in the process of revising a Departmental Order?
What is the role of the Support Services Section in the process of revising a Departmental Order?
After the Chief of Police approves the recommendations, what is the next step in the process?
After the Chief of Police approves the recommendations, what is the next step in the process?
What is the main purpose of the Official Bulletin mentioned in the text?
What is the main purpose of the Official Bulletin mentioned in the text?
Who is ultimately responsible for approving the final version of a revised Departmental Order?
Who is ultimately responsible for approving the final version of a revised Departmental Order?
What is the required margin size for the left and right sides of Standard Operating Procedures?
What is the required margin size for the left and right sides of Standard Operating Procedures?
Where should the page number be located on a straight text page?
Where should the page number be located on a straight text page?
How far down should the headings and titles be typed when using City letterhead stationery?
How far down should the headings and titles be typed when using City letterhead stationery?
What is the bottom margin requirement on City of Miami stationery?
What is the bottom margin requirement on City of Miami stationery?
What type of binder should be used for Standard Operating Procedures manuals?
What type of binder should be used for Standard Operating Procedures manuals?
What should the top margin be for straight text pages printed on white bond paper?
What should the top margin be for straight text pages printed on white bond paper?
What is the primary role of the Staff Duty Officer during their assignment?
What is the primary role of the Staff Duty Officer during their assignment?
How long does a Staff Duty Officer serve in their role?
How long does a Staff Duty Officer serve in their role?
Who is responsible for preparing the roster for the Staff Duty Officer?
Who is responsible for preparing the roster for the Staff Duty Officer?
What must a Staff Duty Officer do when they are not available by telephone?
What must a Staff Duty Officer do when they are not available by telephone?
What should a staff member do if they want to take a vacation during their assigned week as Staff Duty Officer?
What should a staff member do if they want to take a vacation during their assigned week as Staff Duty Officer?
Which of the following statements about the Staff Duty Officer's responsibilities is incorrect?
Which of the following statements about the Staff Duty Officer's responsibilities is incorrect?
What actions should be taken by a Staff Duty Officer if they need to change their assignment post roster publication?
What actions should be taken by a Staff Duty Officer if they need to change their assignment post roster publication?
When does the Staff Duty Officer's week of assignment officially start?
When does the Staff Duty Officer's week of assignment officially start?
Who is primarily responsible for preparing outgoing correspondence for signature?
Who is primarily responsible for preparing outgoing correspondence for signature?
What is the purpose of the attention line in a memorandum?
What is the purpose of the attention line in a memorandum?
When referencing initials on outgoing correspondence, where should they be placed?
When referencing initials on outgoing correspondence, where should they be placed?
How should enclosures be noted in correspondence?
How should enclosures be noted in correspondence?
What notation should be used for additional distribution of correspondence?
What notation should be used for additional distribution of correspondence?
Who can sign outgoing correspondence on behalf of the Chief of Police?
Who can sign outgoing correspondence on behalf of the Chief of Police?
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Study Notes
Departmental Order Process
- The Chairperson submits recommendations to the Chief of Police (C.O.P) for approval or disapproval
- If approved, the P.R.C. Chairperson forwards the package to the Support Services Section for reproduction and electronic distribution
- The Departmental Order is then posted on the Intranet and a notice is placed in the Official Bulletin
Personnel Operations
- Provide professional personnel operations to maintain personnel files, perform personnel actions, and monitor affirmative action goals
- Provide means for retrieval of police records and information, and arrange for storage, retention, security, and destruction of records
- Provide effective and efficient computerized systems and statistical crime data to the Department and local, state, and federal agencies
- Process subpoenas or notices to appear at judicial or quasi-judicial proceedings
- Ensure attendance at judicial proceedings and provide secure and adequate procedures for storage and management of property seized by Departmental personnel
Support Services
- Provide uniforms and equipment to employees as required
- Support the MPD in its primary mission through effective management of fiscal resources
- Equip the MPD with vehicles and state-of-the-art equipment within budgetary constraints
- Provide secure and adequate procedures and facilities for storage and management of vehicles and boats impounded by Departmental personnel
Reports and Information
- Accurately maintain payroll records and perform necessary payroll transactions in a timely manner
- Provide MPD staff, other City agencies, and the State of Florida with timely and accurate personnel information
- Provide the COP and his staff with short and long-term planning and analytical capability
- Enhance the skills and knowledge of police officers through training and development
- Conduct in-house training to upgrade employee proficiency skills
Field Operations Division
- Comprised of Staff Duty Officer who acts as the Chief's designee in unusual or serious occurrences or emergencies
- Staff Duty Officer is on-call 24/7 and must be available by telephone or notify Communications of their location
- Staff Duty Officer assumes responsibilities during their week of assignment, including being available for unusual or serious occurrences or emergencies
Standard Operating Procedures
- All organizational elements (sections, units, and details) will comply with the standard format for preparing S.O.P.'s
- Format includes using black, three-ring binders, specific margin settings, and font styles
- Correspondence and memoranda will be prepared for signature by the Chief of Police, except in cases where Division or Section Commanders may sign for the Chief of Police
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