Chicago Police Department's Change Approval Process

Questions and Answers

What is the main role of the Property Unit?

To manage and store property seized by Departmental personnel (correct)

To provide police personnel with statistical crime data

To provide uniforms and equipment to employees

To process subpoenas or notices to appear in judicial proceedings

What is the objective of the provision of effective and efficient computerized systems?

To provide police personnel with statistical crime data

To provide uniforms and equipment to employees

To provide statistical crime data to the Department and local, state, and federal agencies (correct)

To support the MPD in its primary mission

What is the goal of providing uniforms and equipment to employees?

To support the MPD in its primary mission

To provide statistical crime data to the Department and local, state, and federal agencies

To present a positive image to the public (correct)

To manage and store property seized by Departmental personnel

What is the role of the Field Operations Division?

Not specified in the content Signup and view all the answers

What is the purpose of conducting in-house training?

To upgrade employee proficiency skills Signup and view all the answers

What is the goal of providing a comprehensive crime and operations analysis information service?

To allocate and deploy police resources Signup and view all the answers

What is the role of the department in relation to attendance at judicial proceedings?

To ensure attendance in a timely, efficient, and professional manner Signup and view all the answers

What is the purpose of training Departmental employees authorized to carry weapons?

To achieve the highest level of proficiency possible Signup and view all the answers

What is the goal of conducting training for police recruits and Public Service Aides (PSA’s)?

To ensure standardized proficiency skills Signup and view all the answers

What is the purpose of the department in relation to citizen requests for police services?

To efficiently handle citizen requests on a 24-hour basis Signup and view all the answers

What happens if the Chief of Police disapproves the recommendations made by the P.R.C.C.O.P.?

The recommendations are sent back to the P.R.C.C.O.P. for further consideration and revision. Signup and view all the answers

Which entity is responsible for the initial review and recommendation of changes to a Departmental Order?

P.R.C.C.O.P. Signup and view all the answers

After the P.R.C.Chairperson submits the package to the Chief of Police, what is the next step in the process?

The package is sent to the Support Services Section for reproduction and distribution. Signup and view all the answers

If the C.I.P. recommends changes to the D.O. revision, who has the final decision on implementing these changes?

The Chief of Police Signup and view all the answers

What is the role of the Support Services Section in the process of revising a Departmental Order?

They oversee the electronic distribution and publishing of the revised D.O. Signup and view all the answers

After the Chief of Police approves the recommendations, what is the next step in the process?

The package is forwarded to the Computer Support Unit for posting on the Intranet. Signup and view all the answers

What is the main purpose of the Official Bulletin mentioned in the text?

To inform employees about the latest updates on departmental orders. Signup and view all the answers

Who is ultimately responsible for approving the final version of a revised Departmental Order?

The Chief of Police Signup and view all the answers

What is the required margin size for the left and right sides of Standard Operating Procedures?

1 1/4 inches Signup and view all the answers

Where should the page number be located on a straight text page?

At the center, one inch from the top Signup and view all the answers

How far down should the headings and titles be typed when using City letterhead stationery?

Two and a half inches below the letterhead Signup and view all the answers

What is the bottom margin requirement on City of Miami stationery?

One inch above the I.A.C.P. emblem Signup and view all the answers

What type of binder should be used for Standard Operating Procedures manuals?

Three-ring binder Signup and view all the answers

What should the top margin be for straight text pages printed on white bond paper?

1 1/2 inches Signup and view all the answers

What is the primary role of the Staff Duty Officer during their assignment?

To oversee unusual or serious incidents. Signup and view all the answers

How long does a Staff Duty Officer serve in their role?

One week Signup and view all the answers

Who is responsible for preparing the roster for the Staff Duty Officer?

The Division Chief of the Administration Division Signup and view all the answers

What must a Staff Duty Officer do when they are not available by telephone?

Inform Communications of their location. Signup and view all the answers

What should a staff member do if they want to take a vacation during their assigned week as Staff Duty Officer?

Inform the Division Chief of the Administration Division before roster preparation. Signup and view all the answers

Which of the following statements about the Staff Duty Officer's responsibilities is incorrect?

The officer can delegate their responsibilities to any staff member. Signup and view all the answers

What actions should be taken by a Staff Duty Officer if they need to change their assignment post roster publication?

Coordinate changes with another Staff member and notify appropriate parties. Signup and view all the answers

When does the Staff Duty Officer's week of assignment officially start?

0800 hours on Tuesday Signup and view all the answers

Who is primarily responsible for preparing outgoing correspondence for signature?

The Chief of Police and, where applicable, Division or Section Commanders Signup and view all the answers

What is the purpose of the attention line in a memorandum?

To direct the memorandum to a particular person Signup and view all the answers

When referencing initials on outgoing correspondence, where should they be placed?

At the left margin, two lines below the last closing line Signup and view all the answers

How should enclosures be noted in correspondence?

With the notation 'Enclosure' or 'Encl.' Signup and view all the answers

What notation should be used for additional distribution of correspondence?

cc: Signup and view all the answers

Who can sign outgoing correspondence on behalf of the Chief of Police?

Division and Section Commanders at their discretion Signup and view all the answers

Study Notes

Departmental Order Process

The Chairperson submits recommendations to the Chief of Police (C.O.P) for approval or disapproval
If approved, the P.R.C. Chairperson forwards the package to the Support Services Section for reproduction and electronic distribution
The Departmental Order is then posted on the Intranet and a notice is placed in the Official Bulletin

Personnel Operations

Provide professional personnel operations to maintain personnel files, perform personnel actions, and monitor affirmative action goals
Provide means for retrieval of police records and information, and arrange for storage, retention, security, and destruction of records
Provide effective and efficient computerized systems and statistical crime data to the Department and local, state, and federal agencies
Process subpoenas or notices to appear at judicial or quasi-judicial proceedings
Ensure attendance at judicial proceedings and provide secure and adequate procedures for storage and management of property seized by Departmental personnel

Support Services

Provide uniforms and equipment to employees as required
Support the MPD in its primary mission through effective management of fiscal resources
Equip the MPD with vehicles and state-of-the-art equipment within budgetary constraints
Provide secure and adequate procedures and facilities for storage and management of vehicles and boats impounded by Departmental personnel

Reports and Information

Accurately maintain payroll records and perform necessary payroll transactions in a timely manner
Provide MPD staff, other City agencies, and the State of Florida with timely and accurate personnel information
Provide the COP and his staff with short and long-term planning and analytical capability
Enhance the skills and knowledge of police officers through training and development
Conduct in-house training to upgrade employee proficiency skills

Field Operations Division

Comprised of Staff Duty Officer who acts as the Chief's designee in unusual or serious occurrences or emergencies
Staff Duty Officer is on-call 24/7 and must be available by telephone or notify Communications of their location
Staff Duty Officer assumes responsibilities during their week of assignment, including being available for unusual or serious occurrences or emergencies

Standard Operating Procedures

All organizational elements (sections, units, and details) will comply with the standard format for preparing S.O.P.'s
Format includes using black, three-ring binders, specific margin settings, and font styles
Correspondence and memoranda will be prepared for signature by the Chief of Police, except in cases where Division or Section Commanders may sign for the Chief of Police

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Description

This quiz explains the steps in the Chicago Police Department's change approval process, from the Chairperson to the Chief of Police. Understand the roles and responsibilities involved in approving or disapproving recommended changes.