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Questions and Answers
What is the role of the Business Manager in the Bexar County Sheriff's Office?
What is the role of the Business Manager in the Bexar County Sheriff's Office?
What happens if a division fails to submit complete budget information in a timely manner?
What happens if a division fails to submit complete budget information in a timely manner?
How are donations or contributions to the BCSO handled?
How are donations or contributions to the BCSO handled?
Who is responsible for maintaining an inventory of all county furniture and equipment assigned to the BCSO?
Who is responsible for maintaining an inventory of all county furniture and equipment assigned to the BCSO?
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What is the primary purpose of the policies and procedures described in this chapter?
What is the primary purpose of the policies and procedures described in this chapter?
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Study Notes
Chapter 15 - Business Office Policy
- Bexar County Sheriff's Office employs a business manager, supervisors, and clerical staff to manage fiscal activities
- All financial transactions (expenditures, revenue, donations, grants, contracts) are reported to the Business Office for review and final approval
- Operating guidelines are provided, but the policies aren't exhaustive
Divisional Budget
- Business Office coordinates the annual operating budget
- Division administrators provide input for the budget
- Input must be comprehensive and timely to ensure sufficient funding
- Forms are provided to help divisions prepare the budget
- Ongoing fiscal year requests are tracked against budgeted amounts; unbudgeted requests need justification
- Failure to provide timely input could result in insufficient funding
Revenue, Donations, and Contributions
- All revenue and contributions must be reported to the Business Office
- Donations and contributions of money, equipment, or services need Business Manager approval before acceptance
Transfer of Furniture and Equipment
- All county furniture and equipment are tagged and assigned to specific divisions
- Inventories are managed by the Business Office
- Division supervisors are accountable for assigned items
- Transfer or disposal of items requires completed forms and approval
- Supervisors are accountable for any lost or misplaced property
Requests for Supplies, Services, or Equipment
- Requests for supplies or services require written approval from the division supervisor before submitting to the Business Manager
- Requests for equipment must have prior budgetary approval
- Proper, complete documentation is required for the request
- Unauthorized purchases are the responsibility of the employee
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Description
This quiz covers Chapter 15 of the Business Office Policy, detailing the management of fiscal activities by the Bexar County Sheriff's Office. It encompasses the coordinative role of the Business Office in budget preparation, financial transaction reporting, and the importance of timely input for funding adequacy.
