Budgeting for Better Performance Workbook

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Questions and Answers

What is one primary benefit of a budgeting system for organizations?

  • Increased competition among managers
  • Isolation of departmental goals
  • Reduction of communication
  • Improved planning and future thinking (correct)

Which of the following illustrates the importance of co-ordination in budgeting?

  • Managers only focusing on personal performance
  • Budgeting disregarding department interaction
  • Different managers meeting to discuss targets (correct)
  • Sales and production teams work separately

What does effective communication in budgeting promote among employees?

  • Strict hierarchy
  • Confusion about roles
  • Collaboration and teamwork (correct)
  • Individual competition

What role does performance evaluation play in the budgeting process?

<p>Allowing comparison of actual and planned outcomes (C)</p> Signup and view all the answers

Why is having a plan important in budgeting?

<p>To provide a baseline for measuring progress (D)</p> Signup and view all the answers

What can be a downside of poor budgeting practices?

<p>Lack of alignment among management objectives (C)</p> Signup and view all the answers

How does budgeting influence organizational direction?

<p>By providing a structured plan to guide actions (B)</p> Signup and view all the answers

What is a potential outcome if departments operate without a shared budgeting process?

<p>Conflicting targets among departments (C)</p> Signup and view all the answers

Which of the following describes controllable costs?

<p>Costs that can be managed and adjusted by managers. (C)</p> Signup and view all the answers

What is an example of an adverse variance?

<p>Costs are higher than budgeted expectations. (C)</p> Signup and view all the answers

What is the primary purpose of flexible budgeting?

<p>To adjust budgetary assumptions based on actual performance. (B)</p> Signup and view all the answers

If fixed costs are £200 and variable costs are £3.00 per ticket with a ticket price of £5.00, how many tickets must be sold to break even?

<p>200 tickets. (A)</p> Signup and view all the answers

Which of the following is an indicator of a favourable variance?

<p>Sales are higher than budgeted expectations. (D)</p> Signup and view all the answers

What is indicated by budgetary control within an organization?

<p>It allocates responsibilities to managers. (C)</p> Signup and view all the answers

In the case of the painter, what would indicate an adverse variance?

<p>The actual cost was higher due to an inexperienced worker. (B)</p> Signup and view all the answers

What is a key benefit of non-financial budgets?

<p>They often provide useful managerial information. (B)</p> Signup and view all the answers

What is the flexible budget cost for 2,700 units?

<p>£11,750 (D)</p> Signup and view all the answers

What is the key budget for Firm A, which plans to increase sales from 500 to 600 units per month?

<p>Sales budget (C)</p> Signup and view all the answers

Which budget is crucial for Firm B, a sole supplier that can sell all it produces?

<p>Production budget (C)</p> Signup and view all the answers

What type of budget should Firm C prioritize given its large overdraft and cash flow issues?

<p>Cash budget (B)</p> Signup and view all the answers

Who is likely to need to see the cash budget of a newly established business?

<p>The bank manager (D)</p> Signup and view all the answers

What is considered the commonest limiting budget factor in newly established small businesses?

<p>Cash budget (A)</p> Signup and view all the answers

Which factor influences all other budgets in a workplace?

<p>Key or limiting budget factor (B)</p> Signup and view all the answers

Flashcards

Cash Budget

A plan that predicts the cash inflows and outflows of a business over a specific period.

Sales Budget

A financial document that outlines the projected sales revenue of a business.

Limiting Budget Factor

The most important budget that determines the level of activity for all other budgets.

Production Budget

The budget that emphasizes production output, usually based on projected sales demand.

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Cost Budget

A financial document that outlines the projected costs of producing goods or services.

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Cash Flow Forecast

The financial document that predicts the cash inflows and outflows of a business.

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Capital Budget

A financial document that outlines the capital expenditure plans of a business.

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Operating Budget

The budget that outlines the estimated financial income and expenditure of an organization.

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Sole supplier

A situation where a company can sell all it produces and still have demand for more.

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Increase sales

A situation where a company aims to increase sales by selling more units.

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Production capacity

A situation where a company has the ability to produce more goods than it currently does.

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Limited budget factor

A situation where a company has limited access to funds, restricting their ability to grow or operate.

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Earning cash quickly

A priority for a company that relies on immediate cash inflows to cover existing debts.

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Budgeting

The process of setting financial targets and plans for the future of a company or organization. Involves analyzing past performance, forecasting future needs, and allocating resources to achieve goals.

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Budget Control

The practice of comparing actual performance against planned goals and taking corrective action to stay on track. It ensures that the budget is used effectively and efficiently.

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Communication in Budgeting

Budgeting encourages communication between different departments and levels of management. It helps everyone understand the company's plans and how their individual roles contribute to the overall goals.

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Teamwork in Budgeting

Budgeting fosters teamwork by aligning individual efforts towards common goals. When everyone understands the budget and their contribution, it promotes a collaborative approach.

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Planning in Budgeting

The budgeting process requires careful consideration of future needs and challenges. It involves evaluating past performance and forecasting future trends to make informed decisions about resource allocation.

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Coordination in Budgeting

Budgeting helps to align different departments and their individual targets to contribute towards the overall financial objectives of the organization. This promotes a coordinated effort across the company.

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Formal Budget Procedures

A system of formal procedures that help managers think about the future and ensure that their actions align with the company's financial goals. It provides a framework for making informed decisions and tracking progress towards targets.

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Performance Evaluation in Budgeting

Evaluating performance against budget targets provides a benchmark for understanding the company's progress. If actual results deviate from the plan, managers can implement corrective actions to stay on track.

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Flexible Budgeting

A budgeting approach that adjusts costs based on actual activity levels, allowing for more accurate analysis.

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Flexible Budget Variance

The difference between actual costs and costs predicted by a flexible budget for the actual activity level.

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Flexible Budget at the Planning Stage

A flexible budget forecasts the cost of achieving a specific output level within a given range.

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Flexible Budget at the End of the Budget Period

A flexible budget is used to compare actual costs to predicted costs for the same activity level at the end of a budgeting period.

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Activity Level

The level of activity (e.g., units produced, patients treated) used to adjust a flexible budget.

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Fixed Costs

Costs that remain unchanged despite changes in activity levels.

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Variable Costs

Costs that vary directly with changes in activity levels.

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Actual Sales

The amount of revenue generated from the actual sales achieved in a period.

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Budgetary Control

A process used to monitor and control a budget to ensure that the organization achieves its financial goals.

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Budget Variance

A deviation between a budget and actual results.

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Favorable Variance

A variance that occurs when the actual expenses are lower than the budgeted expenses.

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Adverse Variance

A variance that occurs when the actual expenses are higher than the budgeted expenses.

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Controllable Costs

Costs that can be directly controlled by a manager.

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Non-Controllable Costs

Costs a manager cannot directly influence.

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Flexible Budget

A flexible budget adjusts to changes in activity levels.

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Break-Even Point

The point at which total revenue equals total costs.

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What is performance measurement?

Comparing a performance against a previous performance, a target or another performer.

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Comparing to past performance

A performance measurement example is comparing your 100-meter run time to your previous attempts.

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Comparing to a target

A performance measurement example is comparing your 100-meter run time against your target of 12 seconds.

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Comparing to other performers

A performance measurement example is comparing your 100-meter run time to the times of other runners.

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Performance measure

A measurement of a performance against a standard.

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Examples of performance measures

A performance measure can be 'below average' based on past performance or 'second out of eight' comparing to other performers.

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Performance measurement application

Performance measurement can be used to assess individual, team or organizational performance.

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Why is performance measurement important?

Knowing how well something performs compared to others can help determine its effectiveness and provide valuable insight for decision-making.

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Study Notes

Book Information

  • Title: Budgeting for Better Performance
  • Edition: Fourth Edition
  • Publisher: Pergamon Flexible Learning, an imprint of Elsevier Science
  • Publication year: 2003
  • ISBN: 0 7506 5880 0

Contents Overview

  • Workbook introduction: includes study links, links to qualifications and S/NVQs in Management, Workbook objectives and Activity planner
  • Session A: What is a budget?
  • Session B: Monitoring performance against budget
  • Session C: Measuring performance
  • Session D: Monitoring and improving performance
  • Performance checks: quick quiz, workbook assessment, work-based assignment
  • Reflect and review: Reflect and review, Action plan, Extensions, Answers to activities, Answers to the quick quiz, Certificate
  • Appendices: lists of suggested activities, study links and qualifications, and reference materials

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