Podcast
Questions and Answers
What is the primary purpose of the E203 transaction?
What is the primary purpose of the E203 transaction?
Which form is required for declaring state tax withholding factors?
Which form is required for declaring state tax withholding factors?
What is the required action regarding the M08 event on officer accessions?
What is the required action regarding the M08 event on officer accessions?
Which document is necessary for recording sea duty time in the Electronic Service Record?
Which document is necessary for recording sea duty time in the Electronic Service Record?
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What is included in the administrative data generated by the E203 transaction?
What is included in the administrative data generated by the E203 transaction?
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How is the ML33 transaction related to the accession process?
How is the ML33 transaction related to the accession process?
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For a break-in-service of less than 60 days, which part of the manual should be consulted?
For a break-in-service of less than 60 days, which part of the manual should be consulted?
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What will happen if the M08 event is not submitted within the required timeframe?
What will happen if the M08 event is not submitted within the required timeframe?
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What happens to the ML33 transaction if it is submitted before the E203 transaction is posted and the 27-day recycle period expires?
What happens to the ML33 transaction if it is submitted before the E203 transaction is posted and the 27-day recycle period expires?
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What should be done if the ML33 transaction rejects?
What should be done if the ML33 transaction rejects?
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Which form must a member complete to declare state tax withholding factors?
Which form must a member complete to declare state tax withholding factors?
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What happens if the E203 transaction is posted, but the ML33 transaction is not received within 120 days after the DOE?
What happens if the E203 transaction is posted, but the ML33 transaction is not received within 120 days after the DOE?
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Which form must be completed for reservists reporting on active duty for 30 days or more?
Which form must be completed for reservists reporting on active duty for 30 days or more?
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What does the E203 transaction build for a member?
What does the E203 transaction build for a member?
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If a member resigns or is discharged from another service, what must they provide to the USN or USNR when accepted?
If a member resigns or is discharged from another service, what must they provide to the USN or USNR when accepted?
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What is required from members who previously served in another service component?
What is required from members who previously served in another service component?
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What is the first action taken once strength gain is released and posted?
What is the first action taken once strength gain is released and posted?
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What is the purpose of submitting the E203 transaction for reservists?
What is the purpose of submitting the E203 transaction for reservists?
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Which form is NOT mentioned as necessary for reservists reporting for active duty?
Which form is NOT mentioned as necessary for reservists reporting for active duty?
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Which transaction generates the MM33 FID to be sent to DFAS-CL?
Which transaction generates the MM33 FID to be sent to DFAS-CL?
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What must MILPAY do before they release pay to a member?
What must MILPAY do before they release pay to a member?
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What must a member do if they were not paid Lump Sum Leave (LSL) at the time of their resignation or discharge?
What must a member do if they were not paid Lump Sum Leave (LSL) at the time of their resignation or discharge?
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What is the time frame after which the ML33 transaction will reject if E203 transaction is not posted?
What is the time frame after which the ML33 transaction will reject if E203 transaction is not posted?
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How long do reservists need to be recalled to active duty to qualify for allotments?
How long do reservists need to be recalled to active duty to qualify for allotments?
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What should MILPERS ensure regarding the member's forms relating to allotments, EFT, taxes, and deductions?
What should MILPERS ensure regarding the member's forms relating to allotments, EFT, taxes, and deductions?
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What should be submitted to adjust for LSL when a member has prior service?
What should be submitted to adjust for LSL when a member has prior service?
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What action should be taken if the ML33 transaction does not post after 27 days?
What action should be taken if the ML33 transaction does not post after 27 days?
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What is the purpose of the NAVPERS 1070/602 form?
What is the purpose of the NAVPERS 1070/602 form?
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What must be done after submitting the MM33 transaction if it was submitted prior to the E203 transaction being posted?
What must be done after submitting the MM33 transaction if it was submitted prior to the E203 transaction being posted?
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What must be completed by the member before reporting to their permanent duty station after a physical examination?
What must be completed by the member before reporting to their permanent duty station after a physical examination?
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What does the M08 event submission confirm?
What does the M08 event submission confirm?
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Which of the following is NOT part of the duties of MILPERS?
Which of the following is NOT part of the duties of MILPERS?
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What is necessary to initiate SGLI deductions for reservists?
What is necessary to initiate SGLI deductions for reservists?
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What does the state tax withholding factor require members to prepare?
What does the state tax withholding factor require members to prepare?
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What is the minimum duration a recalled reservist must be under PCS orders to qualify for advance pay?
What is the minimum duration a recalled reservist must be under PCS orders to qualify for advance pay?
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What must be prepared and released for all pay-related items the member is entitled to receive?
What must be prepared and released for all pay-related items the member is entitled to receive?
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Which form must a member prepare to declare their state tax withholding factors?
Which form must a member prepare to declare their state tax withholding factors?
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If the ML33 transaction is submitted prior to the posting of the E203 transaction, what will happen?
If the ML33 transaction is submitted prior to the posting of the E203 transaction, what will happen?
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What action does MILPAY take upon receipt of the affidavit and recall orders?
What action does MILPAY take upon receipt of the affidavit and recall orders?
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What event must be submitted within 120 days of the member's date of entry to confirm the PEBD?
What event must be submitted within 120 days of the member's date of entry to confirm the PEBD?
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Which form must a member sign when recalled for 30 days or more concerning pension?
Which form must a member sign when recalled for 30 days or more concerning pension?
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What document must be provided to DFAS-CL for offsetting the member's retired pay?
What document must be provided to DFAS-CL for offsetting the member's retired pay?
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What happens if the ML33 or MM33 transaction is submitted after the 27-day recycle period without the E203 transaction posted?
What happens if the ML33 or MM33 transaction is submitted after the 27-day recycle period without the E203 transaction posted?
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What is the purpose of preparing the NSIPS Strength Gain?
What is the purpose of preparing the NSIPS Strength Gain?
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Which form is used for the Dependency Application or Record of Emergency Data?
Which form is used for the Dependency Application or Record of Emergency Data?
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What must the member complete before initiating any allotments during recall?
What must the member complete before initiating any allotments during recall?
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What is the main difference in procedures for reservists recalled for 30 days or more compared to those recalled for less than 30 days?
What is the main difference in procedures for reservists recalled for 30 days or more compared to those recalled for less than 30 days?
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What is the maximum monthly rate for Hardship Duty Pay (HDP)?
What is the maximum monthly rate for Hardship Duty Pay (HDP)?
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Which transaction is used to report entitlement to hardship duty pay upon reporting to a designated hardship area?
Which transaction is used to report entitlement to hardship duty pay upon reporting to a designated hardship area?
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What happens to hardship duty pay upon detaching from a hardship duty area?
What happens to hardship duty pay upon detaching from a hardship duty area?
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Which type of Hardship Duty Pay is payable to members assigned to designated locations for more than thirty days?
Which type of Hardship Duty Pay is payable to members assigned to designated locations for more than thirty days?
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What must be entered in a hardship duty pay transaction for proper processing?
What must be entered in a hardship duty pay transaction for proper processing?
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What does HDP-M stand for?
What does HDP-M stand for?
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When was Hardship Duty Pay (HDP) established?
When was Hardship Duty Pay (HDP) established?
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What is the purpose of the 1403 transaction regarding Hardship Duty Pay?
What is the purpose of the 1403 transaction regarding Hardship Duty Pay?
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Which of the following accurately describes the conditions under which chargeable leave affects HDP-T entitlement?
Which of the following accurately describes the conditions under which chargeable leave affects HDP-T entitlement?
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What happens to HDP-T when emergency leave exceeds nine days?
What happens to HDP-T when emergency leave exceeds nine days?
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Which transaction code is used to post a term for HDP-T?
Which transaction code is used to post a term for HDP-T?
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What should be done if a leave period conflicts with HDP-T entitlement?
What should be done if a leave period conflicts with HDP-T entitlement?
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Under what condition will HDP-T continue to be paid under Pay and Allowances Continuation (PAC)?
Under what condition will HDP-T continue to be paid under Pay and Allowances Continuation (PAC)?
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Which system is used by Navy users to process FID 14 transactions?
Which system is used by Navy users to process FID 14 transactions?
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What must occur if a member is confined during an operational deployment?
What must occur if a member is confined during an operational deployment?
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What happens to HDP-T entitlement if a member is sent back to their permanent duty station while on TDY?
What happens to HDP-T entitlement if a member is sent back to their permanent duty station while on TDY?
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What will occur if a HDP-T transaction overlaps with a leave period without special processing?
What will occur if a HDP-T transaction overlaps with a leave period without special processing?
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Which of the following statements about HDP-T transaction processing is correct?
Which of the following statements about HDP-T transaction processing is correct?
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What transaction is used to correct incorrect start-date or stop-date for hardship duty pay?
What transaction is used to correct incorrect start-date or stop-date for hardship duty pay?
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When will DFAS automatically stop hardship duty pay for a service member on leave?
When will DFAS automatically stop hardship duty pay for a service member on leave?
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What error code is generated if a HDP-L 1401 transaction is posted for less than 31 days?
What error code is generated if a HDP-L 1401 transaction is posted for less than 31 days?
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Which transaction will delete an NE entry if present on the master pay account?
Which transaction will delete an NE entry if present on the master pay account?
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Under what circumstance will an HDP-T entitlement be prorated?
Under what circumstance will an HDP-T entitlement be prorated?
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What does the field 'Back to Back Locations' in the 1401 transaction imply?
What does the field 'Back to Back Locations' in the 1401 transaction imply?
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Which of the following locations is NOT considered for operational deployment regarding HDP-T?
Which of the following locations is NOT considered for operational deployment regarding HDP-T?
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How is HDP-T entitlement documented for validation?
How is HDP-T entitlement documented for validation?
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What is the maximum monthly HDP-T rate a member can receive?
What is the maximum monthly HDP-T rate a member can receive?
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What action should be taken if a 1401 transaction fails due to timing issues?
What action should be taken if a 1401 transaction fails due to timing issues?
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Which is a requirement for members to ensure proper payment of HDP-L?
Which is a requirement for members to ensure proper payment of HDP-L?
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What type of member is eligible for HDP-T if deployed for over 220 days?
What type of member is eligible for HDP-T if deployed for over 220 days?
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What must commanders do to validate HDP-T entitlement each month?
What must commanders do to validate HDP-T entitlement each month?
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What is a major reason for rejecting a 1403 transaction regarding HDP-L?
What is a major reason for rejecting a 1403 transaction regarding HDP-L?
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What must be included in a claim to ensure payment is not delayed?
What must be included in a claim to ensure payment is not delayed?
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What is the normal processing time for claims from the date received?
What is the normal processing time for claims from the date received?
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To whom must claims be submitted by the member?
To whom must claims be submitted by the member?
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If a BCNR disapproves a request for record correction, how will the member be informed?
If a BCNR disapproves a request for record correction, how will the member be informed?
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What should a member do if they want to check the status of their submitted claim?
What should a member do if they want to check the status of their submitted claim?
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Which document must accompany claims submitted on a DD 827 form?
Which document must accompany claims submitted on a DD 827 form?
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What happens if claims are not received within 6 years of the date they accrued?
What happens if claims are not received within 6 years of the date they accrued?
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Which form is used for applications related to arrears in pay?
Which form is used for applications related to arrears in pay?
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Under what circumstance should a member submit a claim if they believe pay is due but the records to establish entitlement are unavailable?
Under what circumstance should a member submit a claim if they believe pay is due but the records to establish entitlement are unavailable?
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What must a member do if they are on active duty and need to submit a claim for pay?
What must a member do if they are on active duty and need to submit a claim for pay?
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If a member has been separated from service for more than a year, which is the proper form to file a claim?
If a member has been separated from service for more than a year, which is the proper form to file a claim?
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What happens if a member's claim is allowed by DFAS-CL while they are still on active duty?
What happens if a member's claim is allowed by DFAS-CL while they are still on active duty?
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In what situation would a member submit a claim if they are separated but believe pay is due?
In what situation would a member submit a claim if they are separated but believe pay is due?
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Which of the following statements accurately describes the member's responsibility when submitting claims?
Which of the following statements accurately describes the member's responsibility when submitting claims?
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What should a member submit if they believe they are entitled to retroactive pay due to an administrative decision?
What should a member submit if they believe they are entitled to retroactive pay due to an administrative decision?
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What is the procedure for a member who has been out of the military less than a year and wants to file a claim?
What is the procedure for a member who has been out of the military less than a year and wants to file a claim?
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What is the minimum monthly amount for allotments, as stated in the guidelines?
What is the minimum monthly amount for allotments, as stated in the guidelines?
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Which form is no longer used for authorization of Bond Allotments?
Which form is no longer used for authorization of Bond Allotments?
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What must be done if the DD Form 2558 cannot be processed by MILPAY?
What must be done if the DD Form 2558 cannot be processed by MILPAY?
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Who is authorized to complete the DD Form 2558?
Who is authorized to complete the DD Form 2558?
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Which document is used for charity allotments during the Combined Federal Campaign?
Which document is used for charity allotments during the Combined Federal Campaign?
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What is a requirement for the DD Form 2558 if completed by a member unable to sign?
What is a requirement for the DD Form 2558 if completed by a member unable to sign?
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What must MILPAY ensure regarding the DD Form 2558 after its preparation?
What must MILPAY ensure regarding the DD Form 2558 after its preparation?
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Which form can be used as an authorized allotment form when account information cannot be provided?
Which form can be used as an authorized allotment form when account information cannot be provided?
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How many discretionary allotments is a member allowed to have for any purpose?
How many discretionary allotments is a member allowed to have for any purpose?
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What is required to stop an allotment if it must be halted before the FID input transaction reaches DFAS-CL?
What is required to stop an allotment if it must be halted before the FID input transaction reaches DFAS-CL?
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Which type of allotments has no limit on the number of accounts a member may have?
Which type of allotments has no limit on the number of accounts a member may have?
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What action is taken when a member is in AWOL status with regard to their allotments?
What action is taken when a member is in AWOL status with regard to their allotments?
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How long must a member's allotment for the Combined Federal Campaign run before they can stop it?
How long must a member's allotment for the Combined Federal Campaign run before they can stop it?
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Which input transaction code is used for discretionary allotments that are not for savings or mortgage purposes?
Which input transaction code is used for discretionary allotments that are not for savings or mortgage purposes?
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What must happen to an existing discretionary allotment before a new allotment can be initiated if the member already has six?
What must happen to an existing discretionary allotment before a new allotment can be initiated if the member already has six?
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What happens to a Navy/Marine Corps Relief Society Charity Allotment after the May allotment is processed?
What happens to a Navy/Marine Corps Relief Society Charity Allotment after the May allotment is processed?
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Which document must be primarily filled out by members aboard ships without disbursing officers?
Which document must be primarily filled out by members aboard ships without disbursing officers?
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What categorizes an allotment as nondiscretionary?
What categorizes an allotment as nondiscretionary?
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What is the processing limit for the total number of allotments a member can have?
What is the processing limit for the total number of allotments a member can have?
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How long in advance may the Combined Federal Campaign allotments be input?
How long in advance may the Combined Federal Campaign allotments be input?
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What must the priority message include to stop an allotment?
What must the priority message include to stop an allotment?
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What is the priority messaging deadline for stopping an EFT allotment?
What is the priority messaging deadline for stopping an EFT allotment?
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What action should be taken if a member reports that the allottee is not receiving the allotment?
What action should be taken if a member reports that the allottee is not receiving the allotment?
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Under what circumstances is it necessary to stop and start a new allotment?
Under what circumstances is it necessary to stop and start a new allotment?
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Which organizations are authorized to receive a member's pay through allotment?
Which organizations are authorized to receive a member's pay through allotment?
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What must be included when stopping an allotment for a member?
What must be included when stopping an allotment for a member?
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What information must be verified by the disbursing officer for allotment requests impacting pay records?
What information must be verified by the disbursing officer for allotment requests impacting pay records?
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What is the consequence of failing to use the appropriate company code when processing allotments?
What is the consequence of failing to use the appropriate company code when processing allotments?
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What must be submitted to obtain a company code for a financial institution not listed in Table 50?
What must be submitted to obtain a company code for a financial institution not listed in Table 50?
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What should be done if a member dies concerning their allotment?
What should be done if a member dies concerning their allotment?
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What must be done if no company code is found for a financial organization?
What must be done if no company code is found for a financial organization?
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When a member wants to change their allotment amount, what action is required?
When a member wants to change their allotment amount, what action is required?
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For allotments to be effective, what is required regarding financial institutions?
For allotments to be effective, what is required regarding financial institutions?
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Which is a requirement when there are issues with allotments being received?
Which is a requirement when there are issues with allotments being received?
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What signifies a company code on Table 50 when processing allotments?
What signifies a company code on Table 50 when processing allotments?
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What is the policy regarding the completion of transactions upon the death of a member?
What is the policy regarding the completion of transactions upon the death of a member?
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What is the maximum monthly premium rate for SGLI coverage of $400,000 as of July 1, 2014?
What is the maximum monthly premium rate for SGLI coverage of $400,000 as of July 1, 2014?
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Which system allows Sailors to manage their SGLI or FSGLI coverage online?
Which system allows Sailors to manage their SGLI or FSGLI coverage online?
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What replaces the SGLI Election and Certificate form as the authoritative record of life insurance coverage?
What replaces the SGLI Election and Certificate form as the authoritative record of life insurance coverage?
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What is required to access the SOES system?
What is required to access the SOES system?
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When was the Service members Group Life Insurance Online Enrollment System (SOES) announced?
When was the Service members Group Life Insurance Online Enrollment System (SOES) announced?
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What is the primary function of the SOES?
What is the primary function of the SOES?
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What should commands do to ensure Sailors complete their SOES?
What should commands do to ensure Sailors complete their SOES?
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What document remains authoritative until the SOES actions are completed?
What document remains authoritative until the SOES actions are completed?
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What is the total monthly premium deduction that includes Traumatic Injury Protection coverage (TSGLI)?
What is the total monthly premium deduction that includes Traumatic Injury Protection coverage (TSGLI)?
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What action should be taken if a member wishes to discontinue SGLI coverage?
What action should be taken if a member wishes to discontinue SGLI coverage?
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What code is used to indicate no coverage for SGLI after a member elects to change options?
What code is used to indicate no coverage for SGLI after a member elects to change options?
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When will SGLI deductions restart if a member is found guilty of desertion?
When will SGLI deductions restart if a member is found guilty of desertion?
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What happens when a member loses entitlement to SGLI coverage due to confinement?
What happens when a member loses entitlement to SGLI coverage due to confinement?
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How should a member request reinstatement of SGLI coverage after a period of inactivity?
How should a member request reinstatement of SGLI coverage after a period of inactivity?
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What documentation is necessary to terminate SGLI coverage?
What documentation is necessary to terminate SGLI coverage?
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How is a member's SGLI deduction affected during a continuous period of confinement due to a courts-martial sentence?
How is a member's SGLI deduction affected during a continuous period of confinement due to a courts-martial sentence?
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What is the maximum premium rate established for SGLI coverage for newly accessed members?
What is the maximum premium rate established for SGLI coverage for newly accessed members?
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What action must be completed before inputting the C203 and C903 transactions?
What action must be completed before inputting the C203 and C903 transactions?
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What information should be specified in Block 10 of the DD Form 2558 for setting up a savings allotment?
What information should be specified in Block 10 of the DD Form 2558 for setting up a savings allotment?
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In the context of setting up an allotment for the Savings Deposit Program, which company code is used?
In the context of setting up an allotment for the Savings Deposit Program, which company code is used?
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What must be done if a member is no longer eligible to make deposits in the Savings Deposit Program?
What must be done if a member is no longer eligible to make deposits in the Savings Deposit Program?
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Where can detailed procedures for completing the DS01, C203, and C903 transactions be found?
Where can detailed procedures for completing the DS01, C203, and C903 transactions be found?
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What is the maximum total amount a member can deposit in the Savings Deposit Program (SDP)?
What is the maximum total amount a member can deposit in the Savings Deposit Program (SDP)?
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Which of the following is a requirement for members to be eligible to make deposits into the SDP?
Which of the following is a requirement for members to be eligible to make deposits into the SDP?
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What is the minimum deposit amount required to participate in the Savings Deposit Program?
What is the minimum deposit amount required to participate in the Savings Deposit Program?
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How is the interest on deposits in the SDP calculated?
How is the interest on deposits in the SDP calculated?
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How must cash deposits to the SDP be documented?
How must cash deposits to the SDP be documented?
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What percentage of interest is accrued on amounts deposited in the SDP?
What percentage of interest is accrued on amounts deposited in the SDP?
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What happens to interest accrued on deposits that exceed $10,000 in the SDP?
What happens to interest accrued on deposits that exceed $10,000 in the SDP?
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What must be included in the accounting data for cash deposits to the Navy's SDP?
What must be included in the accounting data for cash deposits to the Navy's SDP?
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Study Notes
Break-in-Service Procedures (60+ Days)
- Procedures for break-in-service of 60 days or more are detailed; less than 60 days reference Part 1, Chapter 3.
- Officer's Appointment Acceptance and Oath of Office (NAVPERS 1000/4) or active duty orders are prepared by NPC.
MILPERS Procedures
- Prepare and release NSIPS Strength Gain for an E203-REPORT ACCESSION transaction to NPC. This transaction creates the DJMS Master Military Pay Account (MMPA).
- E203 includes PersNa, SSAN, Milpers Grd, Eff Date, Sex, PayDate, and EAD/DOE data.
- Pay includes Basic Pay, BAS, PMA (for grades 09 & 10), FITW/SITW (Single/1 exemption), FICA, MGIB (if applicable), and SGLI full coverage (using SOES).
- Places the member on station to their command's UIC.
- Prepare NAVPERS 1070/613 - Administrative Remarks (as needed) for sea duty time in the Electronic Service Record, per OPNAVINST 7220.14.
- Obtain TD Form W-4 (federal tax), DD 2058 (state legal residence), and TD Form W-4 (state tax). Send these to MILPAY.
- Prepare NAVPERS 1070/602 (Dependency Application/Record of Emergency Data) via NSIPS. Include SGLI coverage (use SOES if available, otherwise SGLV 8286).
- Prepare ML33 transaction (Officer Accession Confirmation). This corrects dates from E203.
- M08 event confirmed PEBD (within 120 days of DOE); otherwise, account suspends.
- This triggers NPC's TZ05-CONFIRMATION OF SERVICE DATES transaction.
- ML33 processing before E203 transaction: 27-day recycle or until E203 posts; rejection if 27 days ends. Prepare Exception Gain Message for NPC if necessary.
- If E203 posts and ML33 not received within 120 days post-DOE, MMPA suspends.
- Prepare all other pay-related transactions.
- Resigning/discharging from another service requires DD 214 copies.
- Include Hardship Duty Pay (HDP) transactions as needed, in accordance with entitlement and rates outlined.
- Claims for pay arrears (before LES period, PFR, retained files, separation situations, missing records, retroactive pay) require specific submission.
- Allotments follow specific procedures, minimum monthly amount $1 (exceptions exist).
- Allotment forms: SB-2378 (Replaced with Payroll Savings Plan's TreasuryDirect procedures); CFC Pledge Form (Combined Federal Campaign); SF 1199A (Direct Deposit Sign-Up for EFT); DD Form 2558 (Authorization for Allotment Changes; member-completed, specifying authorized offices, daily transmission to MILPAY, cutoff dates, and return for resubmission if needed; hand-written/typed, officer witness if unable to sign).
MILPAY Procedures
- Pay account opens automatically after Strength Gain posting.
- Ensure forms for allotments, EFT, taxes, and deductions are complete and send related transactions to DFAS-CL.
- For members with no LSL payment on discharge from another service, contact DFAS-CL (Code JFLA) via DWOWS with member details, discharge date, former service, and leave balance for credit to MMPA. Account for LSL paid during previous service.
- Review base pay longevity for NAVETS/OSETS and prior Sea Service for monthly Sea Pay.
Enlisted Gains (Recruits, Non-Recruits)
- Processes similar to officers, with specific transactions for enlisted personnel.
Recalled to Active Duty Reservists (30+ Days)
- MILPERS prepares NAVPERS 1070/622 (Agreement to Recall or Extend Active Duty) for enlisted reservists.
- Completes NAVPERS 1070/602 and uses SOES or SGLV 8286 for SGLI.
- Collects TD Form W-4, DD 2058, and member's signed Affidavit of Non-Receipt of Pension/Disability Compensation.
- Submits NSIPS Strength Gain with "V" service component to NPC. E203 generates, accounts for SGLI & EFT from reserve account, and DB34 (or DB04 equivalent) adjust coverage.
- Prepare ML33 or MM33 confirmation, plus M08 event. Ensures PEBD is confirmed within 120 days.
- If ML33/MM33 transactions recycle or reject, handle exception messages to NPC.
Recalled Retired Members (30+ Days)
- Opens officer/enlisted service record.
- Prepares NAVPERS 1070/613 entry (if necessary)
- Collects a Waiver of Pension Affidavit, and submits copies to MILPAY.
- Prepares NSIPS Strength Gain for an E203 transaction.
- Processes TD Form W-4, DD 2058, and NAVPERS 1070/602. Use SOES where possible, or SGLV-8286.
- Processes ML33/MM33 and M08 transactions.
- MILPAY sends notification to DFAS-CL to place the retired pay account on non-pay status and opens a manual TPA.
- Determine allotments and enter information on the TPA.
- Receives and verifies allotment status via message to DFAS-CL.
- Enter entitlements and deductions in appropriate TPA columns, then computes pay and pays the member.
- Upon getting a MMPA, prepares transactions for allotments.
Recalled Retired Members (Less Than 30 Days)
- NPC issues orders.
- Upon reporting, collect required documents (TD Form W-4, NAVPERS 1070/602, DD 1351, DD1351-3 and receipts, SGLI if applicable).
- After ADSW period, MILPAY computes active duty pay, then sends the endorsed orders and payment voucher to DFAS.
- DFAS offsets the retired pay.
Hardship Duty Pay (HDP) Procedures
- Hardship Duty Pay (HDP) supersedes Foreign Duty Pay (FDP). HDP effective February 4, 1999; FDP terminated February 3, 1999.
- HDP payable to members with basic pay, up to $1500 monthly, for duty designated as hardship duty (specific missions or locations).
- HDP-M (Mission): Payable to all members for designated hardship missions using transaction 1403.
- HDP-L (Location): Payable for PCS or temporary/deployed/attached duty over 30 days in specified locations.
- HDP transactions (Start, Stop, Correct, Cancel): Use 1401, 1402, 1405, and 1406 respectively for various situations. Consult DoDFMR, Vol. 7A, Chapter 17 for specific conditions and rates; Appendix E for country codes.
- Reporting/Departure: Entitlement reported/stopped using 1401/1402 transactions. See Table 1-6-1 for PCS-alternative transactions.
- Corrections/Cancellations: Use 1405/1406 for incorrect dates or erroneous entries.
- Leave/Confinement affects: Consult Part 1, Chapter 2, 3 and Part 7 Chapter 5 for details. Leave (over 30 days outside hardship area) stops HDP automatically on the 31st day.
- Recycling of HDP-L after 30 days: Transaction 1401 may recycle on MMPA for 30 days. See conditions for processing on day 31. The 1401 transaction will not process if the MMPA shows a depart PCS transaction (SH status). 1402/1403 transactions for periods less than 31 days result in rejection with error code ADQ.
- HDP-T (Hardship Duty-Tempo): Active duty / Reserve members on extended operational deployments over 220 days are eligible starting 221st day. Paid daily up to $16.50; per month up to $495.00 Follow MPM 7220-075 for detail.
- HDP-T Operational Deployment Exclusions: Days deployed INCONUS/OUTCONUS excluding certain locations like Hawaii, Alaska, Puerto Rico etc. or non-foreign countries, are not considered operational deployments.
- HDP-T Leave Restrictions: Leave time while deployed does not count as deployed time. Chargeable leave (up to 9 days) may count as deployed time. Emergency leave (over 9 days) will terminate the deployment event and HDP-T.
- HDP and leave conflicts: Detailed DFAS-CL processing and procedures if HDP-T period conflicts with leave. HDP-T rejects and separated members are the responsibility of DFAS-CL. HDP-T will always post as a 1403 transaction.
- Processing details of HDP-T for IAS (Individual Augmentees): Detailed procedures are provided for HDP-T for IAS.
- Processing details of HDP-T for members not in IAS: DFAS-CL procedures exist for non-IAS members.
- Claims for Back Pay: Members can file claims for back pay using DD Form 827 (Application for Arrears in Pay) through local MILPAY or former pay office (less than one year out of service), or DD Form 827 for those over a year out of service. Properly completed forms, rationale for the claim, evidence, amount owed, SSN, branch, separation date, address, phone, and signature are required, along with filing within 6 years of accrual to DFAS-IN (Out-of-Service Claims & Waivers/Remissions) online portal. Processing typically takes 60 days. Specific procedures are based on BCNR (Correction of Naval Records) approvals or disapprovals.
Savings Deposit Program (SDP) Procedures
- Members serving outside the US or its possessions (Persian Gulf Conflict or contingency operations) may deposit unallotted pay and allowances to earn interest. See DoDFMR, Vol. 7A, Table 51-1 for eligibility.
- Minimum deposit: $5.00; maximum: all unallotted net pay per month (cap: $10,000 principal + interest). No interest above $10,000.
- Cash deposits require a DD Form 1131 Cash Collection Voucher. Individual vouchers needed for other services.
- Specific accounting data (Navy, Marine Corps, Army, Air Force, Reserve) are provided.
- To initiate SDP, use DS01-START MISCELLANEOUS INDEBTEDNESS (company code D386751, INDBT-TYPE "V"), amount/monthly deduction must be less than total deposit.
- Related transactions: C203-REPORT COLLECTIONS APPLIED TO MEMBERSHIP INDEBTEDNESS and C903-REPORT COLLECTION VOUCHER TOTAL. DS01 entry must occur before C203/C903.
- Allotments are possible; use DD Form 2558 (specifying "SDP" in remarks). AS01-START SAVINGS ALLOTMENT; use company code 9999955. Account policy number is SSN.
Allotment Procedures (Additional Information)
- Ships/Units without Disbursing Officers: Commanding Officers obtain DD Form 2558 instructions from a MILPAY office; if member's pay/PFR in custody, deliver to a Navy office. Emergency allotment stops via priority message by Commanding Officer (format specified).
- AWOL/Deserter Status: Stops allotments at the end of the previous month if insufficient pay accrued; if beginning of the month, immediate stop. Bonds stop with last issue date.
- Combined Federal Campaign (AC): January-December, input up to 120 days in advance, stops after December.
- Navy/Marine Relief Society (AF): June-May of following year, input up to 120 days in advance, stops after May.
- Other allotments must remain for at least three months (exceptions listed: death, financial loss prevention).
- Priority Message Stops: Allotment stop messages, with specifics, must be received by DFAS-CL (dates noted) to prevent financial loss.
- Death of Member: DFAS-CL handles allotment stops upon report of death.
Other Procedures (Additional Information)
- Company Code Table 50 details company codes for banks, credit unions, insurance, etc. necessary for allotments and net pay. Validation checks exist.
- Table 6-1-3 contains abbreviations for organizations and street addresses to address space limitations.
- Appendix F details specific two-letter state and territory abbreviations.
- Address Change: DD Form 2558 required for individual or financial institution address changes; company address changes require a valid company code.
- Civilian Employee Allotments: Follow applicable civilian personnel regulations.
- Verification of Allotment Requests: Disbursing officer/deputy verifies forms against LES record.
SGLI Procedures
- SGLI is available through SOES (Service members Group Life Insurance Online Enrollment System) on My Navy Portal.
- SOES replaces paper forms (SGLV-8286/8286A) for enrollment, changes, and reductions.
- SGLV-8286/8286A remain valid if SOES access is unavailable.
- SGLI maximum coverage is $400,000.00 with a monthly premium of $29.00 (includes $1.00 for TSGLI).
- Declined SGLI coverage previously needs no action.
- Changing/reducing SGLI requires a DB04-CHANGE MEMBER/FAMILY COVERAGE SERVICEMEMBERS' GROUP LIFE INSURANCE transaction specifying SGLI-OPTNS code.
- Reinstatement/increasing SGLI coverage uses a similar transaction; OSGLI approval may be needed
- DB04 is used for SGLI termination (OPTION "0").
- DFAS-CL automates SGLI stops during AWOL, confinement, desertion, or appellate leave. SGLI may be re-instated automatically on return to duty.
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Description
This quiz covers the break-in-service procedures for officers with a service gap of 60 days or more. It includes detailed steps for preparing the necessary paperwork, such as the Officer's Appointment Acceptance and financial transactions required for service continuation. Additionally, we'll explore the required administrative forms and military pay account setups.
