Podcast
Questions and Answers
Who is responsible for the management of Department records?
Who is responsible for the management of Department records?
- Master name index creators
- Offense code indexers
- Location index administrators
- Records Section employees (correct)
What is the Incident-by-Type Index used for?
What is the Incident-by-Type Index used for?
- Indexing a certain type of activity by an offense code (correct)
- Verifying spelling and identification information
- Managing Department records
- Creating a master name index of individuals
What is the Location Index used for?
What is the Location Index used for?
- Creating a master name index of individuals
- Verifying spelling and identification information
- Indexing a location and receiving a listing of all cases that have occurred at that location (correct)
- Storing and processing various records
What does Name Candidating involve?
What does Name Candidating involve?
What is the purpose of the Master Name Index?
What is the purpose of the Master Name Index?
What should be done with duplicates of records obtained for criminal or any other process upon completion of official use?
What should be done with duplicates of records obtained for criminal or any other process upon completion of official use?
Who is required to submit a signed 'Records Management Compliance Statement' each year?
Who is required to submit a signed 'Records Management Compliance Statement' each year?
Under what circumstances may defendants apply to the court for an expunction or sealing of their arrest record?
Under what circumstances may defendants apply to the court for an expunction or sealing of their arrest record?
Who approves the request for access to sealed criminal arrest records by law enforcement personnel?
Who approves the request for access to sealed criminal arrest records by law enforcement personnel?
Who is responsible for collecting fees for all services rendered, as specified in the City’s user fee schedule?
Who is responsible for collecting fees for all services rendered, as specified in the City’s user fee schedule?
What major indexes are used to assist in documentation of calls for service and easy access within the Department?
What major indexes are used to assist in documentation of calls for service and easy access within the Department?
How were Personal Identification Numbers (PIN) assigned for arrested persons prior to January 2004?
How were Personal Identification Numbers (PIN) assigned for arrested persons prior to January 2004?
How are juvenile records maintained within the RMS distinguished from adult records?
How are juvenile records maintained within the RMS distinguished from adult records?
Who reviews all locked cases in the RMS on a quarterly basis to determine if they should remain locked?
Who reviews all locked cases in the RMS on a quarterly basis to determine if they should remain locked?
Where are open homicide case files kept secured?
Where are open homicide case files kept secured?
What should be done with disposition letters from the Office of the State Attorney regarding cases presented for prosecution?
What should be done with disposition letters from the Office of the State Attorney regarding cases presented for prosecution?
Who is responsible for ensuring that crime statistics are submitted according to the guidelines in Standard Operating Procedure 82.20?
Who is responsible for ensuring that crime statistics are submitted according to the guidelines in Standard Operating Procedure 82.20?
What is the responsibility of records clerks in relation to handwritten and other paper documents submitted to the Records Section?
What is the responsibility of records clerks in relation to handwritten and other paper documents submitted to the Records Section?
How are traffic crash reports made available according to the text?
How are traffic crash reports made available according to the text?
What is the responsibility of employees when they receive a public records request?
What is the responsibility of employees when they receive a public records request?
What is the responsibility of the records supervisor in relation to public records requests?
What is the responsibility of the records supervisor in relation to public records requests?
How are follow-up investigations managed according to the text?
How are follow-up investigations managed according to the text?
What must be considered prior to releasing records subject to a public records request?
What must be considered prior to releasing records subject to a public records request?
How are FCIC/NCIC Criminal Justice Information Systems (CJIS) records handled according to the text?
How are FCIC/NCIC Criminal Justice Information Systems (CJIS) records handled according to the text?
How are electronic records backed up according to the text?
How are electronic records backed up according to the text?
What is prohibited regarding employee access to Records Section areas?
What is prohibited regarding employee access to Records Section areas?
What is prohibited regarding departmental records according to the text?
What is prohibited regarding departmental records according to the text?
What is the responsibility of employees when they receive a public records request?
What is the responsibility of employees when they receive a public records request?
How are reports made available to the media according to Departmental Standards Directive 54.100 Public Information and Media Relations?
How are reports made available to the media according to Departmental Standards Directive 54.100 Public Information and Media Relations?
