Automation in the Doctor's Office
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Questions and Answers

What is one of the primary functions of automation in a doctor's office?

  • To provide accurate diagnoses quickly (correct)
  • To improve patient interaction
  • To replace medical secretaries
  • To diagnose diseases without doctors
  • Dictation and transcription machines are used primarily to assist medical secretaries.

    True

    What are common recording mediums for dictation devices?

    Plastic disc, wax-coated tape, magnetic tape, or wire

    The process of producing copies using a wax-coated stencil is called _____ duplicator.

    <p>stencil</p> Signup and view all the answers

    What additional equipment can enhance the operation of a transcription machine?

    <p>All of the above</p> Signup and view all the answers

    Why is it important for a secretary to be familiar with medical terminology?

    <p>It determines her efficiency in transcribing dictation.</p> Signup and view all the answers

    Study Notes

    Automation in the Doctor's Office

    • Computers are being used for speedy diagnoses in doctor's offices.
    • The use of electronic devices speeds up clinical procedures and makes them more accurate.
    • The focus of this section is on business machines that expedite and lighten a medical secretary's work.

    Dictation and Transcription Machines

    • Doctors use dictation and transcription machines to record letters, reports, and articles.
    • These machines can be used in various locations, including the doctor's desk, home, car, and even around the neck.
    • Recording devices vary including plastic discs, wax-coated or plastic belts, magnetic tape, and wire.
    • The machines come in different sizes: miniature, portable, and standard.
    • They can record from 90 minutes to several hours of dictation, depending on their size.
    • All machines have a switch for playback and corrections.
    • Some machines are used for both recording and transcribing, while others have separate parts for each function.
    • Instruction booklets accompany each machine for operation and placement of the recording material.
    • Operating a machine can be learned quickly, but practice is required for smooth use.
    • Transcription principles are the same for all types of machines and recording devices.
    • The machine is placed next to the typewriter and started.
    • Headphones or an amplifier help to regulate tone, volume, and speed for the secretary's comfort.
    • A foot-pedal switch is useful for starting and reversing the machine.
    • An index counter makes it possible to locate specific references quickly and indicate the length of a letter.
    • Secretaries should listen carefully for instructions and corrections as the dictator will provide information about the number of copies, setup, paragraphing, and other matters.
    • The machine can be reversed to find the correct place if the secretary is interrupted.
    • The machine's replay function can be used to review dictation if the secretary does not understand something.
    • The secretary's skill in spelling, punctuation, capitalization, and medical terminology impacts transcription efficiency.
    • A simple device on the machine erases dictation from tape, wire, and wax records.
    • Discs and belts cannot be reused but are often filed for later reference.

    Duplicating Methods

    • It is sometimes necessary to make copies of documents such as letters, bills, reports, memorandums, and patient histories.
    • 8-10 clear carbon copies can be made at one typing using onionskin copy paper and featherweight carbon.
    • Special duplicating processes are used for larger quantities of copies, such as 50 or 100.

    Stencil Duplicator

    • One of the least expensive methods of duplicating.
    • Material is typed on a wax-coated stencil.
    • The typewriter ribbon is disengaged, allowing the type to cut characters directly onto the stencil.
    • Proofreading the stencil as it is typed, preferably every one-half dozen lines, is recommended.

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    Description

    This quiz covers the role of automation, particularly electronic devices and machines, in enhancing efficiency within a doctor's office. It focuses on how tools like dictation and transcription machines streamline clinical procedures and support medical staff. Test your knowledge on the types and functionalities of these automation technologies.

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