51 Questions
What is the main focus of the human resources function within an architectural practice?
Nurturing and supporting the people within the practice
Who is typically responsible for overseeing the business functions of an architectural firm?
Office Manager
What is one of the key responsibilities of an office manager in an architectural practice?
Ensuring compliance with legislation
Why is good management crucial for an architectural practice?
To provide proper architectural services and be profitable
What determines whether an office manager in an architectural firm is full-time or not?
The firm size
In addition to overseeing business functions, what other responsibility may an office manager have in an architectural practice?
Handling human resources
What are the two areas of concern for security in an architectural practice?
Security of Data and Information Systems
Why is simple password protection for individual computers considered insufficient for security?
Criminal entities have sophisticated means to steal information
What may be required for workspaces involving sensitive government or private sector projects in Canada?
Additional levels of security as prescribed by the client
What is a common practice for principals to store copies of important documents?
In an offsite location like their personal residences
Why is control of office keys a concern for architectural practices?
To manage staff turnover and key distribution
What is a minimum standard requirement for security systems according to the text?
A monitored electronic alarm system
Why might it be necessary for an office to have a fire-rated 'vault' or secured file storage?
To protect hard assets and confidential documents
Why are most software programs now purchased on a subscription basis according to the text?
To allow for online updates making discs obsolete
'Package' commercial office insurance policies provide protection against:
'Common threats and losses'
'Perimeter security' in architectural practices primarily aims to protect against:
'External sources of threats'
What system is commonly used to organize product information in architectural practices?
MasterFormat™ 50 division system
Where can a detailed discussion of technology systems, including computers and networks, be found?
Chapter 3.7 - Technology Systems
Which book provides information on professional practices for architects?
The Architect’s Handbook of Professional Practice by R.L. Hayes
Which city is associated with the publication 'Current Practices in Small Firm Management: An Architect’s Notebook'?
Washington, D.C.
What type of sheet may be required for borrowing binders in certain practices?
Sign-out sheet
What is the primary purpose of an office manual in an architectural practice?
To serve as a guide for management and staff regarding various aspects of managing the practice
What is one advantage of having an office manual mentioned in the text?
It helps to ensure that all staff are treated consistently according to established policies
Which of the following is NOT mentioned as a potential format for an office manual?
A publicly accessible website
What role does the architect's office serve besides being the center for the operation of the practice?
It serves as a promotional space for the firm's image and organization
Which of the following is NOT mentioned as a factor that an architect's office should consider in terms of sustainable design?
Incorporation of solar panels for energy generation
What is one reason for maintaining a well-organized and professional appearance in an architect's office?
It demonstrates professionalism and improves the firm's public and private image
What is the recommended approach for addressing minor repairs in an architect's office according to the text?
Engage a reliable maintenance person on an ongoing, as-needed basis
What is one factor that determines the frequency of office cleaning mentioned in the text?
The size of the firm and the level of activity in the office
What is one potential benefit of showcasing the firm's design capabilities in the office space?
It can help to attract new clients and projects
What is one potential benefit of having an up-to-date office manual when interviewing and hiring new staff?
It provides a reference for explaining the firm's policies on issues like working hours and vacations
What is a disadvantage of filing information by content?
The person filing must recognize the content and decide the appropriate folder.
What is an advantage of filing information by format?
Staff who are unfamiliar with architectural practices can file information accurately.
Why should architects retain project records beyond the completion of a project?
To prepare a good defense in case of potential claims.
What is a critical task often overlooked on a project?
Organizing records so they are easily accessible.
Why is it important to archive electronic files?
To test the integrity of data and prevent corruption over time.
What should an architectural office's reference library include?
All of the above.
Why might an architectural office insist on digital resources instead of a physical library?
To reduce the space requirement for a library.
What is becoming a less common format for product literature?
Both b and c.
How should product literature binders be stored in an architectural office?
For easy access and identification.
What is a potential disadvantage of storing physical product samples in an architectural office?
They can take up a significant amount of space.
What is one of the insurance protections a practice should consider in addition to property coverage and commercial general liability?
A home-run business endorsement on the home insurance policy (if applicable)
What is the primary purpose of thoroughly documenting all project activities and communications?
Both a) and b)
What is a benefit of web-based project management solutions?
Both a) and b)
What should an architect consider when establishing a filing system?
All of the above
What are the two main types of filing systems required in an architectural practice?
Practice management files and project files
What is a suggested system for filing project information based on?
The project's work breakdown structure (WBS)
What is the advantage of a WBS-based filing system?
All information about a design topic, building system, or component is collected in a single location
For small projects, what might a simple filing system consist of?
A folder for each major project phase
How should the filing system be maintained?
In both hard-copy and electronic formats
Which of the following is NOT mentioned as a type of documentation that an architect should maintain?
Building permits and code compliance documentation
Learn about the importance of well-organized and well-managed architectural practices in providing services to the public. Discover methods for improving the administration and management of an architectural practice.
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