ARC 371s Lecture 03: Integration & Scope Management

• ARC 371s is about Architecture Project Management
• Lecture 03 covers Integration & Scope Management

Project Management Process Groups

• Initiating, Planning, Executing, Monitoring, and Closing are the groups

Integration Management

• Includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and PM activities
• Involves trade-offs among competing objectives
• Involves managing Interdependencies among the PM knowledge areas

Develop Project Charter

• It is the formal document that authorizes the project
• It is often produced by the Project Sponsor and developed by the Project Manager

Development Requirement

• To develop requires a contract
• To develop requires a SOW (Statement of Work)
• To develop requires Enterprise Environmental Factors
• To develop requires Organizational Process Assets

Project Charter Definition

• There is a business justification
• There are stakeholders
• There are overall goals
• There are desired costs and duration

Develop Project Management Plan

• It's the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans

Direct & Manage Project Execution

• Involves actions related to performing the work defined in the project plan to achieve the project objectives

Inputs

• A project management plan
• Approved change requests
• Enterprise environmental factors
• Organizational process assets are needed

Outputs

• Include Deliverables
• Include Work performance information
• Include Change requests
• Include Project management plan updates
• Include Project document updates

Monitor & Control Project Work

• Involves tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan.

Close Project/Phase

• It's the process of finalizing all activities across all of the PM process Groups to formally complete a project or phase

Scope Management

• It is analogous to a telescope, periscope, and microscope where different tools can be used to achieve a focus on Field, Frame/Framework, Extent/Range of objectives

Define Scope Management

• Define what work is required

Ensuring

• Ensure the project includes all work required
• Ensure to only include all work required
• Completing the project successfully

Scope Management Planning Phase

• It involves scope planning
• It involves scope definition
• It involves creating a WBS
• This is all about requirments

Scope Planning

• Collect requirements
• Document requirements
• Balance requirements
• Create a Requirements Traceability Matrix

Consider SMART Objectives

• Achieving goals vs solving problems requires stakeholders impact analysis
• Work that should not be included in the project because someone wants it

Balance Requirements

• If the stakeholders req is to add something not related to the reason of the project the request is rejected
• If the req is related to the reason, but not included in the charter the request get’s rejected

Requirements Traceability Matrix

• Helps track the requirements over the life of the project to ensure accomplishment
• Trace and analyze requirements when there are proposed changes to scope

Scope Definition

• It's a process of developing the detailed description of the project and product

Project and Product Scope

• Product scope involves the features and functions that characterize a product, service, or result
• Project scope involves the work that needs to be accomplished to deliver a product, service, or result with the specified features and functions

Scope Statement Definition

• It describes, in detail, the project's deliverables and the work required to create those deliverables
• It is similar to the Mission Statement

Scope Statement Elements

• Product scope description progressively elaborates the characteristics of the product, service, or result described in the project charter and requirements documentation
• Defines the process and criteria for accepting completed products, services, or results
• Include both the outputs that comprise the product or service of the project, as well as ancillary results, such as project management reports and documentation; it may be described at a summary level or in great detail
• Identifies what is excluded as from the project to help the stakeholders manage expectations
• Lists and describes the project-specific constraints associated with the project scope that limits the team's options

Prohibitions

• Gold plating is prohibited so make sure all work in Project Management Plan is included

Evaluation

• Evaluate potential scope change to ensure that the changes are only performed through approved requests

Effect Evaluation

• Evaluate its effect on time, cost, quality, resources, and customer satisfaction

Create WBS

• A work breakdown structure is the subdividing of project deliverables and project work into smaller, more manageable components

WBS Components

• Scope includes a house
• Work Bundles includes plumbing
• Work Packages defines walls and roofs

Work Package Definition

• It's the Smallest unit of WBS
• It includes Deliverables that can be realistically-estimated
• It includes quickly-completed without interruption
• It includes deliverables that might be outsourced or contracted out

Dividing work

• Divide work packages into scheduled activities in Time Management process

Creating WBS

• The first level is completed before the project is broken down further
• Each level is a smaller piece of the level above
• Includes only the deliverable that are really needed

WBS Dictionary

• A document providing detailed deliverable, activity, and scheduling information about each component in the work breakdown structure
• Provides detailed descriptions of each Work Package