Questions and Answers
What is the main purpose of utilizing WhatsApp in the team communication strategy?
When must timesheets be submitted to ensure inclusion in the payroll cycle?
Which channel is designated for sharing weekly updates and reminders within the team?
What should be included in the timesheet submitted to the team leader?
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What action should be taken regarding discrepancies in timesheet submissions?
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What should be sent to the client through Whatsapp before starting the application process?
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Which of these actions is NOT part of the job application protocol?
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What is the purpose of using a VPN in the application process?
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When should the application status be changed to 'Done'?
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What should be included in a custom email for new clients?
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Why is it necessary to review the Mobius Client Tracking and Mobius Drive before applying?
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What tools are recommended for autofilling information during job applications?
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What is the recommended response if a job requires sponsorship?
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Which tool is required for tracking time during the application process?
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What should an analyst do if they cannot apply for a job?
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How often should the client's email be checked for interview opportunities?
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In what format should client documents be named for organization?
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What is the minimum expectation for applications submitted per hour during the first week?
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Which communication tool is primarily used for client updates?
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What should be done if a job has expired?
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How should a client tracker be accessed to protect confidentiality?
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What is expected from analysts regarding communication updates?
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What should analysts do if a job requires a cover letter?
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What documentation should analysts maintain in the client's folder?
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If a mobile verification is needed, what action should be taken?
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How often should the analysts check the client's email for interview schedules?
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What is the purpose of establishing a file naming convention for client documents?
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Which of the following should NOT be included in the remarks column of the client tracker?
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What is the first step after the application process is completed for a job?
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What should analysts do each Monday regarding client communication?
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What is the expected minimum number of applications analysts should submit per hour after the first week?
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What should be done if a job has expired or is no longer accepting applications?
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What should be done after setting up a VPN and before starting to apply?
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Which email should be used as a recovery for all custom emails?
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What must be done if a client has already provided a custom email?
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What format should all resumes and cover letters be in?
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What is necessary to initiate the application process?
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What action is required in the dashboard after completing applications for the week?
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What is the preferred method of communicating urgent inquiries with Ashwin?
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What does the client intake form provide for the application process?
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Which channel should be used for sharing how you spent your weekend?
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Why is it important to not provide any disqualifying answers during applications?
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When must timesheets be submitted to allow for necessary reviews or corrections?
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What feature is recommended for automatically filling out application information?
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When should daily updates about the application be sent?
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What should be included in the timesheet submitted to the team leader?
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Which of the following tools is recommended for tracking time worked?
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What action should be taken regarding time discrepancies before payroll processing?
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For effective time management, what should team members regularly check?
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Which of the following must analysts regularly communicate to their Delivery Lead?
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How often are payroll processes conducted based on timesheet submissions?
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What should be done if timesheets are submitted late?
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Study Notes
Application Analyst Training Timeline
- Check-in messages and application starts on PST Monday morning.
- Daily application updates sent from PST Tuesday to Thursday.
- "Done applying" update is sent on PST Friday.
- Next week's tracker submission for client approval occurs on PST Friday/Saturday.
Job Application Process
- Begin by setting up a VPN to ensure applications appear from a US location, enhancing interview chances.
- Use VPNs like VPN Proxy VeePN and CyberGhost VPN.
- Send a status update via WhatsApp to inform clients of application initiation.
- Update application dashboard status to “Started Applying” after notifying the client.
- Review necessary documents on Mobius Client Tracking and Mobius Drive.
- All resumes and cover letters should be formatted as PDFs.
- Custom emails for new clients should reflect their specific requirements; security measures include a designated recovery email ([email protected]).
- Utilize job lists in the client tracker for application reference.
- Avoid disqualifying answers and utilize training videos for application procedures.
- Set up autofill tools to streamline application processes.
- Update application dashboard status to “Done” after completing weekly applications.
Common Questions and Remarks
- Use specific templates for documenting client communications in the remarks column to maintain clarity.
- Follow these templates for specific scenarios:
- "LinkedIn Easy Apply" for East Apply jobs.
- "Cover Letter needed" if applicable.
- Answer sponsorship inquiries with “NO,” unless directed otherwise.
Organization and Efficiency
- Regularly monitor clients' emails for interview opportunities, at least twice a week.
- Update the client tracker after completing applications, marking each application status ("Yes" for applied, "No" for not applied).
- First-week minimum target: 15 applications per hour; from the second week: 20 applications per hour.
- Use Clockify for time tracking and performance monitoring to ensure client satisfaction.
Document Management
- Establish standardized naming conventions for client documents, e.g., "Client Name - Job Tracker."
- Create a "Criteria" tab in the client tracker for job preferences and requirements.
- Segregate documents weekly for clear organization and tracking.
- Ensure confidentiality of client information, permitting access only to authorized personnel.
Communication with Clients
- WhatsApp is the primary tool for client communication; include all relevant team members in dedicated groups.
- Provide weekly updates on application status, daily job title updates by 8 PM PST.
- Regularly communicate application milestones and updates every Monday and Friday.
Communication with Delivery Lead
- Use Slack for regular updates; specific channels will be established for communication regarding individual clients.
- For urgent matters, contact the team leader directly through direct messaging or in the relevant Slack channel.
- Use Google Calendar for scheduling and reminders related to application deadlines and meetings.
Hours Worked Submission
- Timesheets must be submitted by 9 PM every Sunday for timely processing.
- Utilize Hubstaff or similar tools for accurate tracking of work hours and task durations.
- Payroll is processed bi-weekly; ensure timesheets are approved by submission deadlines to avoid payment issues.
- Discrepancies in time reporting must be resolved immediately to maintain productivity standards.
Application Analyst Training Timeline
- Check-in messages and application starts on PST Monday morning.
- Daily application updates sent from PST Tuesday to Thursday.
- "Done applying" update is sent on PST Friday.
- Next week's tracker submission for client approval occurs on PST Friday/Saturday.
Job Application Process
- Begin by setting up a VPN to ensure applications appear from a US location, enhancing interview chances.
- Use VPNs like VPN Proxy VeePN and CyberGhost VPN.
- Send a status update via WhatsApp to inform clients of application initiation.
- Update application dashboard status to “Started Applying” after notifying the client.
- Review necessary documents on Mobius Client Tracking and Mobius Drive.
- All resumes and cover letters should be formatted as PDFs.
- Custom emails for new clients should reflect their specific requirements; security measures include a designated recovery email ([email protected]).
- Utilize job lists in the client tracker for application reference.
- Avoid disqualifying answers and utilize training videos for application procedures.
- Set up autofill tools to streamline application processes.
- Update application dashboard status to “Done” after completing weekly applications.
Common Questions and Remarks
- Use specific templates for documenting client communications in the remarks column to maintain clarity.
- Follow these templates for specific scenarios:
- "LinkedIn Easy Apply" for East Apply jobs.
- "Cover Letter needed" if applicable.
- Answer sponsorship inquiries with “NO,” unless directed otherwise.
Organization and Efficiency
- Regularly monitor clients' emails for interview opportunities, at least twice a week.
- Update the client tracker after completing applications, marking each application status ("Yes" for applied, "No" for not applied).
- First-week minimum target: 15 applications per hour; from the second week: 20 applications per hour.
- Use Clockify for time tracking and performance monitoring to ensure client satisfaction.
Document Management
- Establish standardized naming conventions for client documents, e.g., "Client Name - Job Tracker."
- Create a "Criteria" tab in the client tracker for job preferences and requirements.
- Segregate documents weekly for clear organization and tracking.
- Ensure confidentiality of client information, permitting access only to authorized personnel.
Communication with Clients
- WhatsApp is the primary tool for client communication; include all relevant team members in dedicated groups.
- Provide weekly updates on application status, daily job title updates by 8 PM PST.
- Regularly communicate application milestones and updates every Monday and Friday.
Communication with Delivery Lead
- Use Slack for regular updates; specific channels will be established for communication regarding individual clients.
- For urgent matters, contact the team leader directly through direct messaging or in the relevant Slack channel.
- Use Google Calendar for scheduling and reminders related to application deadlines and meetings.
Hours Worked Submission
- Timesheets must be submitted by 9 PM every Sunday for timely processing.
- Utilize Hubstaff or similar tools for accurate tracking of work hours and task durations.
- Payroll is processed bi-weekly; ensure timesheets are approved by submission deadlines to avoid payment issues.
- Discrepancies in time reporting must be resolved immediately to maintain productivity standards.
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Description
This training module outlines the timeline and process for the Application Analyst role. Participants will engage in messaging, daily updates, and tracking for client approvals, along with watching a tutorial video to enhance understanding of the application process.
