Application Analyst Training Module Quiz
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Questions and Answers

What is the purpose of setting up a client's Google profile before applying for jobs?

  • To store the client's resume in Google Drive.
  • To prevent autofill errors and confusion. (correct)
  • To ensure faster application submission.
  • To access job applications from anywhere in the world.

    • Which tool is recommended to ensure job applications appear as if they are being sent from the US?

  • A VPN (correct)
  • Remote Desktop Connection
  • Google Chrome
  • Internet Explorer

    • What should be done if there are no jobs added in the tracking system?

  • Check the VPN connection.
  • Contact the client for more details.
  • Review the Google Autofill settings.
  • Rerun the Appscript. (correct)

    • How should the resume and cover letters be formatted before submission?

    <p>In PDF format. (A)</p> Signup and view all the answers

    What is necessary to avoid disqualifying a client during the application process?

    <p>Not providing any disqualifying answers. (A)</p> Signup and view all the answers

    Where can you find the necessary documents for each client's job application?

    <p>In the Mobius Client Tracker and Mobius Drive. (D)</p> Signup and view all the answers

    What information should be copied to your Desktop Notes before starting the application process?

    <p>Client details from their trackers. (C)</p> Signup and view all the answers

    What is the function of Google Autofill in job applications?

    <p>To streamlines job applications. (C)</p> Signup and view all the answers

    What is the primary tool for urgent communications with the Delivery Lead?

    <p>WhatsApp (A)</p> Signup and view all the answers

    What is the deadline for submitting weekly timesheets?

    <p>Every Sunday at 9 PM (A)</p> Signup and view all the answers

    Which of the following should be included in periodic updates to the Delivery Lead?

    <p>Progress on applications submitted (C)</p> Signup and view all the answers

    What should be done if timesheet inaccuracies are found?

    <p>Report and correct them immediately (D)</p> Signup and view all the answers

    How often is payroll processed?

    <p>Bi-weekly (A)</p> Signup and view all the answers

    What should be done before sending a client response based on a query?

    <p>Obtain approval from Delivery Lead, Admin, COO, and CEO (B)</p> Signup and view all the answers

    What is critical when using Google Calendar for team organization?

    <p>Checking it regularly for updates (A)</p> Signup and view all the answers

    Why are periodic reviews of timesheet submissions conducted?

    <p>To identify opportunities for improvement (B)</p> Signup and view all the answers

    What should a team member do if they face challenges while applying?

    <p>Seek clarification from the Delivery Lead (D)</p> Signup and view all the answers

    What is an important characteristic of the hours worked that must be submitted?

    <p>Accuracy reflecting work performed (C)</p> Signup and view all the answers

    What should be done if a job is tagged as 'Expired'?

    <p>Check for alternative websites first. (C)</p> Signup and view all the answers

    What is the minimum expectation for applications submitted during the first week?

    <p>15 applications per hour. (D)</p> Signup and view all the answers

    In which column should information be added only for actual interviews or connections?

    <p>Interviews/Connects (C)</p> Signup and view all the answers

    Which tool should analysts use to monitor their time effectively?

    <p>Hubstaff (B)</p> Signup and view all the answers

    What should you do if a job requires a cover letter?

    <p>Tag it as 'Cover Letter Needed'. (B)</p> Signup and view all the answers

    What should be included in weekly updates to clients by 8PM PST?

    <p>Names of companies and job titles applied to. (A)</p> Signup and view all the answers

    What are analysts required to do if there are no interviews?

    <p>Avoid using 'No' or 'None' in the column. (B)</p> Signup and view all the answers

    How should client trackers be shared?

    <p>Only with Mobius emails and the client's email. (A)</p> Signup and view all the answers

    What should be done when a client gives a go signal via WhatsApp?

    <p>Tag the jobs as 'Approved'. (D)</p> Signup and view all the answers

    What is the primary communication tool for client interactions?

    <p>WhatsApp (A)</p> Signup and view all the answers

    What should analysts use if verification from mobile is needed?

    <p>Inform the client immediately. (B)</p> Signup and view all the answers

    When applying for jobs that need immediate action, which process should NOT be followed?

    <p>Create a LinkedIn account for the client. (B)</p> Signup and view all the answers

    What should be done if a specific question arises from a job posting?

    <p>Tag it as 'Additional Info Needed'. (D)</p> Signup and view all the answers

    What is the purpose of labeling tabs in client trackers?

    <p>For efficient organization and tracking of jobs. (A)</p> Signup and view all the answers

    What is the first step in the job application process for an application analyst?

    <p>Download and set up a VPN (B)</p> Signup and view all the answers

    What type of documents should all resumes and cover letters be formatted as before submission?

    <p>PDF files (B)</p> Signup and view all the answers

    Which tab should be consulted for specific instructions or personal details needed for each job application?

    <p>Client criteria tab (B)</p> Signup and view all the answers

    What is a critical error to avoid during the application process?

    <p>Providing answers that may disqualify a client (A)</p> Signup and view all the answers

    What should be done immediately after setting up the client's Google profile?

    <p>Initiate the application process for current jobs (C)</p> Signup and view all the answers

    Why is it important to keep each client's note separate in Desktop Notes?

    <p>To prevent confusion or mix-ups between clients (B)</p> Signup and view all the answers

    Which of the following VPNs is recommended for application analysts?

    <p>VPN Proxy VeePN (A)</p> Signup and view all the answers

    What must be done first when applying for a job that has specific criteria listed?

    <p>Consult the client criteria tab for instructions (A)</p> Signup and view all the answers

    How often should updates about additional jobs be sent?

    <p>Every Thursday (A)</p> Signup and view all the answers

    What is the benefit of setting up Google Autofill for a client?

    <p>It streamlines job applications by reducing manual entry (C)</p> Signup and view all the answers

    What is the primary benefit of using Google Calendar within the team?

    <p>To organize team schedules and reminders (C)</p> Signup and view all the answers

    What is the latest time that timesheets can be approved on Sundays?

    <p>9PM (B)</p> Signup and view all the answers

    Which method should be used for submitting timesheets?

    <p>Utilizing time tracking tools like Hubstaff (A)</p> Signup and view all the answers

    Why is it important to provide periodic updates to the Delivery Lead?

    <p>To keep them informed about progress and challenges (B)</p> Signup and view all the answers

    If a team member encounters a challenge while applying, what should they do?

    <p>Seek clarification and guidance from their Delivery Lead (B)</p> Signup and view all the answers

    What should be done if inaccuracies are found in the recorded hours on timesheets?

    <p>Report and correct discrepancies immediately (A)</p> Signup and view all the answers

    Which tool is identified as essential for urgent communication with the Delivery Lead?

    <p>WhatsApp (D)</p> Signup and view all the answers

    Which of the following reflects an effective use of time tracking in the team?

    <p>Accurately recording hours in Hubstaff (C)</p> Signup and view all the answers

    What is expected of team members regarding client feedback?

    <p>Collaborate on appropriate resolutions and inform the Delivery Lead (D)</p> Signup and view all the answers

    What action should be taken when sending a client response based on a query?

    <p>Seek approval or corrections from the Delivery Lead or other executives (C)</p> Signup and view all the answers

    What action should be taken if a job posting has expired?

    <p>Tag as 'JobExpired' and hide it. (D)</p> Signup and view all the answers

    Which of the following is NOT permitted when managing LinkedIn accounts for clients?

    <p>Creating LinkedIn accounts for clients. (A), Accessing job links using a client's custom email. (D)</p> Signup and view all the answers

    What is the weekly expectation for application submissions after the first week?

    <p>17 applications per hour. (D)</p> Signup and view all the answers

    What should you do if additional information is required for a cover letter?

    <p>Add 'Additional Info Needed' under remarks. (D)</p> Signup and view all the answers

    Which column in the client tracker is reserved for noting actual interviews or connections?

    <p>Interviews/Connects. (A)</p> Signup and view all the answers

    When should analysts provide clients with updates on job application progress?

    <p>Daily by 8PM PST. (D)</p> Signup and view all the answers

    What should be done daily to ensure optimal efficiency in applications?

    <p>Check the client's email for interview schedules. (D)</p> Signup and view all the answers

    How should clients' trackers be structured for effective document management?

    <p>With labeled tabs for different categories. (B)</p> Signup and view all the answers

    What is crucial for maintaining client privacy during document management?

    <p>Ensuring trackers are visible only to authorized personnel. (C)</p> Signup and view all the answers

    What should you include in the remarks column for a job requiring specific questions?

    <p>Tag 'Additional Info Needed'. (A)</p> Signup and view all the answers

    Flashcards

    What is a VPN used for in the job application process?

    A virtual private network (VPN) is a service that allows you to connect securely to the internet, encrypting your internet traffic and masking your IP address. This ensures your applications are sent from a specific location, in this case, the US, to boost client interview chances.

    Why is using the client's Google profile crucial?

    The client's Google profile is the specific profile used to apply for jobs, to avoid autofill errors and confusion with personal information.

    Where can you find the list of jobs to apply for?

    The Mobius Client Tracker is where you find the list of jobs to apply to, organized into 'To Apply' and 'Do Not Apply' tabs.

    Where can you find the client's documents needed for applications?

    Mobius Drive is a storage space where you can find necessary documents like the client's resume, cover letter, and portfolio, for job applications.

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    Where can you find specific instructions for each job application?

    The client's tracker contains a 'Criteria' tab with specific instructions and personal information needed to complete the application process.

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    Where can you find detailed instructions on the application process?

    It is crucial to consult the Loom training video for step-by-step instructions, especially when applying for the first time.

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    What are autofill tools and how do they help in the application process?

    Autofill tools like Google Autofill and resume parsing help streamline the application process by automatically filling in required fields with information from the client's profile.

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    What should you avoid while completing job applications?

    Avoid giving any answers that could disqualify the client, for example providing false or inconsistent information.

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    Daily Update

    The daily process of recording the number of applications made by an analyst for a client.

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    Daily Update Tab

    A tab in the Mobius Dashboard where analysts record the number of applications made each day.

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    Approved

    A tag applied to jobs indicating that the client has approved the application.

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    Mobius Drive Resume Folder

    A designated folder in the Mobius Drive where all resumes should be saved.

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    Client Tracker Folder

    A designated folder in the Mobius Drive where all client trackers should be saved.

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    WhatsApp

    The primary communication tool used for interacting with clients, including sharing application updates, milestones, and relevant information.

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    Client WhatsApp Group

    A dedicated WhatsApp group for each client, including the analyst, team leader, manager, and other relevant personnel.

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    Daily Client Updates

    Regularly updating clients about the progress of their applications, including names of companies and job titles applied to.

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    Daily Client Update Deadline

    A specific time, typically 8PM PST, when daily client updates should be sent.

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    Week 1 Application Target

    The process of submitting 15 job applications per hour during the first week of employment as an analyst.

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    Week 2+ Application Target

    The process of submitting at least 17 job applications per hour from the second week onwards.

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    Hubstaff

    A time-tracking tool used by analysts to monitor and manage their time effectively during the application process.

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    NotApplie (EasyApply)

    The use of "NotApplie(EasyApply) " in the remarks column of the client tracker when a job can be easily applied to. This will be recorded unless the client explicitly wants to remove the whole row.

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    JobExpired

    A tag used in the remarks column of the client tracker when a job has expired or is no longer accepting applications. This is done after checking for alternative websites for the job posting first.

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    Additional Info Needed

    A tag used in Remark column of the client tracker when additional information is needed from the client, such as a cover letter or a specific question to be answered.

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    Google Calendar

    A tool used to organize team members' schedules for the week, including application deadlines, client communication schedules, and team meetings.

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    Delivery Lead

    The individual responsible for providing guidance, support, and approval for team members' work, ensuring smooth project execution.

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    Periodic Updates

    Regular updates provided to the Delivery Lead, informing them about progress, milestones, challenges, client feedback, and any issues requiring their attention.

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    Weekly Timesheet Deadline

    The deadline for submitting approved weekly timesheets, allowing time for reviews and corrections.

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    Time Tracking Tools

    Tools used to accurately track and record hours worked on specific tasks and projects, facilitating accurate time reporting.

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    Payroll Schedule

    The bi-weekly schedule for processing payroll, ensuring timely payment for completed work.

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    Timesheet Accuracy

    The requirement for timesheet submissions to accurately reflect the actual work performed, ensuring accurate time reporting.

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    Timesheet Review

    Regular assessments of timesheet submissions to identify areas for improvement in efficiency and productivity.

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    Timesheet Approval

    The practice of ensuring that timesheets are approved by the appropriate individual before submission, confirming the validity of the recorded hours.

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    Approved Job Tag

    A tag applied to a job in the client tracker indicating that the client has approved the application for that job.

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    NotApplie (EasyApply) Tag

    The use of "NotApplie(EasyApply) " in the remarks column of the client tracker when a job can be easily applied to, unless the client explicitly wants it removed.

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    Why is using the client's Google profile important?

    Using the client's specific Google profile helps eliminate autofill errors and confusion. It ensures that the right information is used for job applications and reduces potential mistakes.

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    What is the purpose of a VPN in the job application process?

    A VPN helps ensure that job applications are sent from a US location, increasing the chances of clients getting interviews.

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    Where do you find the list of jobs to apply for?

    The "To Apply" tab in the Mobius Client Tracker lists all the jobs that the client wants you to apply for.

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    Where can you find specific instructions for job applications?

    The client's tracker in Mobius Dashboard contains a "Criteria" tab with specific instructions and personal information for completing the application process.

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    What are autofill tools and how do they help with applications?

    Autofill tools like Google Autofill and resume parsing streamline the application process by automatically filling in required information with data from the client's profile.

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    What should you avoid while applying for jobs?

    It's crucial to avoid giving any answers that might disqualify a client, such as providing false or inconsistent information.

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    Why is it important to keep separate notes for each client?

    Keeping separate notes for each client on your desktop helps avoid mix-ups and ensures you have quick access to their specific details.

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    Where do you find client documents for applications?

    Refer to the Mobius Client Tracker and Mobius Drive to find necessary documents like the client's resume, cover letter, and portfolio.

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    What is the required format for resumes and cover letters?

    Ensure that all resumes and cover letters are in PDF format with proper formatting, this helps maintain consistency and professional presentation.

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    Study Notes

    Application Analyst Training Module

    • Timeline:
      • Monday PST: Begin application process for Saturday PST jobs.
      • Thursday PST: Receive updates regarding additional jobs.
      • Saturday PST: Receive updates regarding additional jobs for the following week.
      • Daily: Check client emails for interviews/connections. Inform clients of updates by 8 PM PST, including applied company/job titles.
      • Weekly: Communicate application status, milestones, updates to clients via WhatsApp.

    Job Application Process

    • Essential Tools:
      • Client Google Profile: Use for applications, avoiding autofill errors.
      • VPN: Use US-based VPN (e.g., VeePN, CyberGhost) to improve interview chances.
      • Client Details: Copy client details from trackers to desktop notes (separate notes per client).
      • Client Documents: Use Mobius Client Tracker & Drive (PDF format) for resumes, portfolios, and cover letters.
      • Custom Emails: Request custom emails for new clients (if not provided).
      • Google Autofill/Job Fill: Setup; streamline applications.
      • "To Apply" & "Do Not Apply" Tabs: Utilize Mobius Dashboard for organization.
      • Appscript Rerun: Address "no job added" or "no AI match score" scenarios.
      • AI Match Scores: Ensure AI Match Scores are available before updating clients.
    • Client Data Protection: Access restricted to analyst, team lead, manager, and client through Mobius email/client email only.
    • Application Protocol: Follow step-by-step procedures in the Loom Training Video. Avoid disqualifying client. Consult "criteria tab" for client specifications.
    • Application Criteria: Review client "criteria tab".
    • Daily Updates: Record daily application counts; update clients on progress.
    • Approved Applications: Tag jobs "Approved" (if client approves via WhatsApp). Automate as much as possible.
    • Interviews/Connects: Only include interview updates/connections in tracker columns (no "No" or "None" if no interviews).
    • Addressing Client Concerns: Use consistent templates in tracker remarks column.
      • East Apply Jobs: Mark as "NotApplie(EasyApply)" (unless client wants to remove).
      • Expired Jobs: Check alternative websites before marking "Expired" and hiding.
      • Cover Letters: Tag jobs needing cover letters as "Additional Info Needed" under "Remarks" (Cover Letter Needed.).
      • Job Specific Questions: Tag jobs needing answers to questions as "Additional Info Needed" under "Remarks".
      • Mobile Verification: Inform client immediately if needed. Tag as "Mobile verification needed" if no response.
      • LinkedIn: Use personal LinkedIn account, only. Avoid creating/logging into client accounts.

    Application Efficiency

    • Initial Week: Aim for 15 applications per hour.
    • Subsequent Weeks: Target 17 applications per hour minimum.
    • Time Tracking: Use Hubstaff for efficient time management.

    Document Management

    • Client Trackers: Organize trackers with 5 tabs (Client Details, Search Criteria, Credentials, To Apply, Do Not Apply).
    • Document Organization: Save resumes in Mobius Drive Resume folder; trackers in Client Tracker folder.
    • Data Protection: Maintain confidentiality to protect client privacy. Access restricted to analyst, team lead, manager, and client.

    Client Communication

    • Primary Communication: WhatsApp.
    • Weekly Updates: Send client updates on application status and milestones via WhatsApp.
    • Daily Updates: Provide daily updates to clients by 8 PM PST, including applied company names and job titles.
    • Weekly/Daily Templates: Use communication templates for consistency.
    • Mobius Chat GPT Bot: Use for automation and support.
    • Inquiry Management: If unsure, send screenshot of client concern to Mobius Application WhatsApp GC.

    Interaction with Delivery Lead

    • Primary Communication: WhatsApp and Google Calendar.
    • Team Coordination: Schedule team activities using Google Calendar.
    • Regular Updates: Provide updates on progress, milestones, and challenges to the Delivery Lead.
    • Clarification: Seek clarification and guidance from the Delivery Lead on concerns.
    • Feedback Handling: Share client feedback/concerns with Delivery Lead for resolution.

    Timesheet Submission

    • Timesheet Deadline: Submit weekly timesheets by 9 PM PST every Sunday.
    • Late Submissions: Late timesheets are included in the next week's timesheet.
    • Tracking Tools: Use time tracking tools (e.g., Hubstaff) for accurate hour recording.
    • Timesheet Approval: Ensure timesheets are approved.
    • Payroll Schedule: Bi-weekly payroll processing.
      • Accuracy and Efficiency: Maintaining accuracy and efficiency in timesheet submission is crucial.

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    Description

    Test your knowledge on the Application Analyst training module. This quiz covers essential tools, job application processes, and timelines for job applications. Ensure you're familiar with client profiles, VPN usage, and organization tips for optimal results.

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