Additional Sheets and Carbon Copy Notations in Letter Writing

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What is the name of the letter format where the heading, inside address, and signature follow the block form while the beginnings of the paragraphs are even with the left margin?

Indented form

Modern heading

Conventional heading

Hanging or overhanging form (correct)

When should the words 'Company' or 'Incorporated' be abbreviated in the inside address?

They should always be abbreviated

They should be abbreviated for a formal letter

They should never be abbreviated (correct)

They should be abbreviated if the firm uses the abbreviations on its official letterhead

What is the purpose of the salutation in a business letter?

To establish rapport and put the reader in a friendly frame of mind (correct)

To indicate if the letter is personal or confidential

To list the items enclosed with the letter

To provide the date of the letter

What is the most important part of a business letter?

The body Signup and view all the answers

How should the complementary close be formatted in a business letter?

The first word should be capitalized and it should be followed by a comma Signup and view all the answers

What is the purpose of the signature in a business letter?

To provide a legible signature Signup and view all the answers

What notation is used to indicate that a duplicate or carbon copy of a letter is being sent to another person?

cc Signup and view all the answers

Where should the return address be placed on an envelope?

In the upper left-hand corner Signup and view all the answers

What line is used when a letter is addressed to a company rather than an individual?

Attention Line Signup and view all the answers

Which line on an envelope emphasizes that only the addressee should read the letter?

Personal Line Signup and view all the answers

Where should additional directions, such as 'General Delivery' or 'Special Delivery', be placed on an envelope?

In the lower left-hand corner Signup and view all the answers

What notation is used to indicate that additional sheets or documents are enclosed with a letter?

Enc Signup and view all the answers

What is the purpose of the Reference Line in a business letter?

To indicate a previous request or correspondence from the addressee Signup and view all the answers

When is the word 'Copy' or 'c' used in a business letter?

When a copy of the letter is being sent to another person Signup and view all the answers

Where is the Enclosure line typically placed in a business letter?

Two spaces below the identification line, or two spaces below the signature if no identification line is present Signup and view all the answers

What is the purpose of the Mailing Line in a business letter?

To indicate that the letter is being sent via a special mailing method, such as a messenger or courier Signup and view all the answers

When would the 'Personal' or 'Confidential' line be used in a business letter?

When the letter includes sensitive or confidential information that should only be read by the addressee Signup and view all the answers

Which line in a business letter indicates the initials of the sender and the typist?

Identification Line Signup and view all the answers

Additional Sheets and Carbon Copy Notations in Letter Writing

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