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Questions and Answers
What compensation is an employee entitled to when acting as a company officer for one hour or more?
What compensation is an employee entitled to when acting as a company officer for one hour or more?
What is the primary purpose of the acting Lieutenant list?
What is the primary purpose of the acting Lieutenant list?
How are individuals arranged on the acting Lieutenant list?
How are individuals arranged on the acting Lieutenant list?
What does the declination to act form signify for an employee?
What does the declination to act form signify for an employee?
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Which statement is true regarding the acting Battalion Chief list?
Which statement is true regarding the acting Battalion Chief list?
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What will happen if an employee refuses to act on their regular duty shift?
What will happen if an employee refuses to act on their regular duty shift?
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What happens to individuals who fail to achieve the minimum score in the Lieutenant promotional process?
What happens to individuals who fail to achieve the minimum score in the Lieutenant promotional process?
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How long does the declination to act form remain valid?
How long does the declination to act form remain valid?
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How many hours of sick leave do full-time employees accrue per month?
How many hours of sick leave do full-time employees accrue per month?
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What is the maximum accumulation of sick leave allowed for shift employees?
What is the maximum accumulation of sick leave allowed for shift employees?
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Which of the following circumstances may require a physician's verification of illness?
Which of the following circumstances may require a physician's verification of illness?
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How soon must an employee notify of absence due to sickness prior to their shift?
How soon must an employee notify of absence due to sickness prior to their shift?
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What could be considered abuse of sick leave?
What could be considered abuse of sick leave?
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What is the consequence of failing to submit to a required medical exam related to sick leave?
What is the consequence of failing to submit to a required medical exam related to sick leave?
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Under what condition may the District require an employee to undergo a fitness for duty exam?
Under what condition may the District require an employee to undergo a fitness for duty exam?
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For how many consecutive duty shifts missed due to sickness is return to work verification normally required?
For how many consecutive duty shifts missed due to sickness is return to work verification normally required?
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Who pays for the costs of the second medical examination if it is not covered by insurance?
Who pays for the costs of the second medical examination if it is not covered by insurance?
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What is the maximum amount of sick time an employee can donate to someone else?
What is the maximum amount of sick time an employee can donate to someone else?
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In the case of bereavement leave, how many hours is an employee entitled to for the death of an immediate family member?
In the case of bereavement leave, how many hours is an employee entitled to for the death of an immediate family member?
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What must an employee do to request a sick leave donation?
What must an employee do to request a sick leave donation?
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What is the cost sharing arrangement for the third medical examination?
What is the cost sharing arrangement for the third medical examination?
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How many sick hours can employees use or donate without affecting PEHP calculations?
How many sick hours can employees use or donate without affecting PEHP calculations?
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What is required before an employee can accept sick leave donations?
What is required before an employee can accept sick leave donations?
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For the death of an extended family member, how many workdays off is an employee entitled to?
For the death of an extended family member, how many workdays off is an employee entitled to?
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What can employees do with their sick leave if they have above 720 hours during PEHP calculations?
What can employees do with their sick leave if they have above 720 hours during PEHP calculations?
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Who has the discretion to approve sick leave donation requests?
Who has the discretion to approve sick leave donation requests?
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What is the maximum time frame allowed for an employee to submit a grievance after the occurrence of the event?
What is the maximum time frame allowed for an employee to submit a grievance after the occurrence of the event?
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What happens if the Deputy Chief does not respond to a grievance within the designated time frame?
What happens if the Deputy Chief does not respond to a grievance within the designated time frame?
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What must be included in the written statement of a grievance submitted by an employee?
What must be included in the written statement of a grievance submitted by an employee?
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What is the role of the Fire Chief in the grievance procedure?
What is the role of the Fire Chief in the grievance procedure?
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Which of the following actions is prohibited in the grievance process?
Which of the following actions is prohibited in the grievance process?
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What is the time frame for submitting a grievance to Step 2 after receiving the Deputy Chief's answer?
What is the time frame for submitting a grievance to Step 2 after receiving the Deputy Chief's answer?
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What will happen if the Fire Chief does not provide a written response within the required period at Step 2?
What will happen if the Fire Chief does not provide a written response within the required period at Step 2?
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At which level of the grievance procedure are items not previously raised disqualified from consideration?
At which level of the grievance procedure are items not previously raised disqualified from consideration?
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What happens if the Board of Trustees fails to render a written decision within forty calendar days after a grievance is presented?
What happens if the Board of Trustees fails to render a written decision within forty calendar days after a grievance is presented?
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Within how many business days must the Union refer a grievance to arbitration after receiving the Board of Trustees' written answer?
Within how many business days must the Union refer a grievance to arbitration after receiving the Board of Trustees' written answer?
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What is required if the parties cannot agree on an arbitrator within ten business days?
What is required if the parties cannot agree on an arbitrator within ten business days?
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How many names can each party strike from the panel of arbitrators?
How many names can each party strike from the panel of arbitrators?
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What is the stipulation regarding the arbitrator's experience if the grievance involves interest arbitration?
What is the stipulation regarding the arbitrator's experience if the grievance involves interest arbitration?
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What rights do both the District and the Union retain during arbitration?
What rights do both the District and the Union retain during arbitration?
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What is the financial responsibility for the fees and expenses of the arbitrator during arbitration?
What is the financial responsibility for the fees and expenses of the arbitrator during arbitration?
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What must happen if more than one grievance is to be submitted to the same arbitrator?
What must happen if more than one grievance is to be submitted to the same arbitrator?
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What rate are employees compensated for attending mandatory meetings and training sessions outside of their regular duty hours?
What rate are employees compensated for attending mandatory meetings and training sessions outside of their regular duty hours?
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Under which act are employees reimbursed for travel, hotel rooms, and meals related to mandatory meetings and training?
Under which act are employees reimbursed for travel, hotel rooms, and meals related to mandatory meetings and training?
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What is the maximum duration for which the Battalion Chief can require coverage for mandatory activities before alternative coverage is considered?
What is the maximum duration for which the Battalion Chief can require coverage for mandatory activities before alternative coverage is considered?
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Who has the authority to cover for the Battalion Chief if mandatory meetings are less than 12 hours?
Who has the authority to cover for the Battalion Chief if mandatory meetings are less than 12 hours?
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What type of compensation is established for attendance at required training sessions?
What type of compensation is established for attendance at required training sessions?
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Study Notes
Acting Officer Compensation
- Employees required to act as a company officer or shift commander for one hour or more are compensated at the current starting pay for that position, as per Appendix B.
- This replaces their regular hourly rate.
Acting Officer Lists
- Acting Lieutenant and Battalion Chief lists are established after the promotional process.
- The lists include all participants in the promotion process.
- Lists also include those who became eligible during the process, those who didn't meet the minimum score, and any employee meeting the qualifications for the Lieutenant or Battalion Chief test.
- Employees added to the list during an active list period based on full-time seniority.
- Lists are maintained for the same duration as the final eligibility list.
- These lists are for distribution of acting opportunities only and are not considered for promotions.
- Acting roles provide experience to those participating in the promotional process.
Declination to Act
- Employees can opt out of acting assignments by signing a declaration form.
- This form lasts until rescinded by the employee, with a minimum of six months after the initial request.
- Refusal to act on a regular duty shift implies refusal to act during any shift, including callbacks or trade-of-duty shifts.
- Employees on the Lieutenant or Battalion Chief eligibility list cannot decline acting assignments.
Sick Leave
- Full-time employees accrue sick leave at a rate of 12 hours per month
- Maximum accumulation of sick leave for shift employees is 1080 hours
- Employees receive 24 hours of pay for each day of sick leave used
- Sick leave can be used in increments of an hour
Sick Leave Notification & Abuse
- Employees must notify their supervisor of their absence at least one hour before their shift
- Sick leave abuse includes falsifying medical records, or using sick leave immediately before or after a vacation
- The District may require medical consultation or verification from a physician
Fitness for Duty Exam
- The District may require an employee to undergo a Fitness for Duty exam when reasonable suspicion exists
- The District will pay for the first exam at a designated facility
- If the employee disagrees with the first exam, he/she can choose a second physician at their own cost
- If the medical opinions differ, a third physician, chosen by the first two, will make the final decision
Sick Leave Donation
- Non-probationary employees who have exhausted their sick leave may receive up to one month of sick leave from other employees
- Sick leave donation is subject to the Fire Chief's approval
- Employees donating sick leave must have at least 240 hours remaining after the donation
Bereavement Leave
- Employees are eligible for up to 48 hours of paid bereavement leave for the death of an immediate family member
- Employees are eligible for one day of paid bereavement leave for the death of an extended family member
- The Chief has discretion to grant additional unpaid bereavement leave for funerals of non-family members
Grievance Process
- The Union or employee must submit a written grievance to the Deputy Chief within 10 business days of the event.
- The grievance must include a complete statement of facts, violated Agreement provisions, and requested relief.
- The Deputy Chief must respond in writing within 10 business days, or the grievance is deemed denied.
- If the grievance isn't settled, it can be appealed to the Fire Chief within 10 business days of receiving the Deputy Chief's answer.
- The Fire Chief must respond in writing within 10 business days, or the grievance is deemed denied.
- Further appeals can be made to the Board of Trustees within 10 business days of the Fire Chief's answer, or when it was due.
- The Board of Trustees has 40 calendar days to respond in writing, or the grievance is deemed denied, allowing Union referral to arbitration.
Arbitration
- If the grievance isn't settled at Step 3, the Union can refer it to arbitration within 10 business days of receiving the Board of Trustees' answer.
- Both parties attempt to agree on an arbitrator within 10 business days.
- If no agreement is reached, the Federal Mediation and Conciliation Service provides a panel of 7 arbitrators from Illinois or Indiana within a 150-mile radius of New Lenox.
- Each party can reject the entire panel once and request a new one.
- Both sides strike names alternately from the panel until one remains, who becomes the arbitrator.
- The arbitrator sets a time and place for the hearing, accommodating Union, District, and witness availability.
- Both parties can request witnesses and documents, and employ legal counsel.
- Multiple grievances can be submitted to the same arbitrator with mutual written agreement.
- The arbitrator's fees and expenses, plus the cost of a transcript, are split equally between the District and the Union.
- Each party is responsible for compensating its own representatives and witnesses and purchasing its own transcript.
Compensation for Mandatory Meetings
- Employees attending mandatory meetings, classes, seminars, or training sessions are compensated at time and a half for all off-duty hours of actual classroom attendance.
- Employees are reimbursed for travel, hotel, and meals according to the Local Government Travel Expense Control Act (50 ILCS 150/1).
Coverage for Mandatory Meetings
- If a Battalion Chief needs coverage for mandatory meetings, trainings, seminars, etc., lasting less than 12 hours, the Fire Chief or Deputy Chief can cover the position.
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Description
This quiz covers the compensation structure for employees acting as officers or shift commanders, including the creation and management of Acting Officer Lists. It outlines eligibility requirements and the process for maintaining these lists within the promotional context. Test your understanding of these policies with our quiz.
