Acronyms in Technical Writing

10 Questions

What is the main concern with using contractions in formal writing?

They may appear unprofessional.

It is acceptable to use contractions in formal writing when quoting someone.

True

What is the safest approach when it comes to using contractions in formal writing?

Avoid them entirely.

In formal writing, it is recommended to use ______________ instead of 'it can't be said that'.

It cannot be said that

Match the following concepts with their descriptions:

contractions = joining two words into one with an apostrophe diction = avoiding slang acronyms = abbreviations for long phrases capitalization = writing the first letter of a sentence in uppercase

What is the purpose of avoiding slang in academic writing?

To make the writing more formal.

Rhetorical questions are not recommended in academic writing.

True

What is the main concern with using direct address in academic writing?

It can come across as informal.

In academic writing, it is recommended to use ______________ voice instead of passive voice.

Active

What is the benefit of using efficient words in academic writing?

It makes the writing more concise.

Study Notes

Acronyms and Abbreviations

Write out the full name with acronym in parentheses the first time it appears in the report, and then use the acronym in subsequent occurrences.
This prevents confusion when one acronym has multiple possible meanings.
Example: "Geographic Information Systems (GIS) is a rapidly expanding field. GIS technology..."

Capitalization

The first word in a sentence is normally capitalized.
Caps are sometimes used for emphasis.
Capitalize all proper nouns (names of specific people, places, things, countries, nationalities, etc.).
Example: American, Farouk, Fourier, Venice, Saturday, April.

Voice and Tone

The active voice is easier to read and understand than the passive voice.
Choose the active voice in your sentences whenever possible.
In active voice, the subject of the sentence is the doer of the action.
Example: "Most books on English writing will tell you not to use the passive voice..."

Contractions

Contractions are considered informal and conversational expressions.
Avoid using contractions in formal writing, as they may appear unprofessional.
Instead, write out the two words separately.
Example: "It cannot be said that …" instead of "It can’t be said that …"

Additional Considerations

Avoid using abbreviations in academic writing, with some exceptions.
Avoid using "e.g." and "i.e.", instead use "for example" and "for instance".
Avoid using "etc.", instead rewrite the sentence.
Avoid using "dept", "govt", and "NB", instead use "department", "government", and "note that".
Use "Figure" instead of "Fig." and "Table" instead of "Tab.".
Limit the use of "run-on" expressions (e.g., etc.).