Academic Policies and Grading System

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Questions and Answers

What grade is assigned if a student is considered withdrawn due to circumstances persisting?

W (Excused Withdrawal) (correct)

I (Incomplete)

P (Pass)

F (Fail)

When can a student request a change of major?

Before the 13th week of a regular semester (correct)

Within the first week of class

Anytime during the semester

After completing two semesters

What is the minimum passing letter grade in the grading system?

D (correct)

B-

What is one condition that the Dean considers when approving a change of major?

The seat in the desired major must be available Signup and view all the answers

Which of the following is NOT a criterion for changing majors?

The student must have a GPA above 3.0 Signup and view all the answers

What happens to a student who fails to remove their first probation by the end of the following semester?

They receive a second probation. Signup and view all the answers

What is required for a student on a second probation to continue in the same major?

Approval from the College Dean. Signup and view all the answers

How is the semester Grade Point Average (GPA) calculated?

Multiply course credit hours by the value of letter grades and divide by the total credit hours. Signup and view all the answers

What happens to students on academic probation regarding credit hours?

They may increase their load to 15 credit hours with approval. Signup and view all the answers

What must a student's transferred courses achieve to remove probation status after changing majors?

A CGPA of 2.00 or higher. Signup and view all the answers

What is the correct formula for calculating the Cumulative Grade Point Average (CGPA)?

Total quality points of all courses taken divided by total credit hours. Signup and view all the answers

What happens to a student with a CGPA below 1.0 after completing two regular academic semesters?

They must transfer to another program. Signup and view all the answers

Under what condition can a student request suspension of their registration?

If they have been a regular student for at least one semester. Signup and view all the answers

What is one consequence for students on academic probation regarding course registration?

They are not given access for online registration. Signup and view all the answers

Which statement about calculating semester GPA is incorrect?

Only the highest grades are considered for the GPA calculation. Signup and view all the answers

What is the minimum period of study required to earn a bachelor degree in CHS?

8 regular semesters Signup and view all the answers

What is the maximum time a student is allowed to complete their bachelor's degree in CHS?

15 semesters Signup and view all the answers

What is the minimum semester load a student must maintain unless they need fewer credits to graduate?

12 credits Signup and view all the answers

Who is responsible for assisting students with course scheduling during registration?

The academic advisor Signup and view all the answers

What grade is assigned if a student fails to take a make-up exam after being absent from the final exam?

Fail (F) Signup and view all the answers

What is the last day for dropping courses without receiving a grade of 'F'?

End of week 10 Signup and view all the answers

During which period can students change their schedules by adding or dropping courses?

Official drop and add period Signup and view all the answers

What is the consequence of withdrawing from a course after the drop and add period?

A 'W' is recorded on the transcript Signup and view all the answers

What must a student verify to know who their academic advisor is?

Chair of their academic department Signup and view all the answers

What must IEP students complete in addition to their required courses?

An Arabic Language or Islamic Culture course Signup and view all the answers

What is the recommended action for students facing academic difficulties?

Consult their academic advisor Signup and view all the answers

What type of course is not allowed to be included in the minimum semester load for students?

Summer courses Signup and view all the answers

Which professional role is primarily focused on supporting students throughout their university studies?

Academic advisor Signup and view all the answers

Study Notes

Introduction to Health Science - UoS Rules & Regulations

The presentation covers University of Sharjah (UoS) rules and regulations for Health Science students.
Key topics include advising, registration instructions, registration bylaws, and student study plans.

Advising

Students are assigned an academic advisor upon enrollment at UoS.
The assigned advisor is a faculty member from the student's department.
The advisor assists students with creating a course schedule during registration.
The advisor guides and supports students throughout their university studies.
Advisors monitor academic progress and provide counseling regarding any academic challenges.
If students do not know their assigned advisor, they should contact the chair of their department.
A departmental location chart is available for the Health Sciences departments.

Course Requirements

The presentation includes an example of course requirements for a BSc in Medical Diagnostic Imaging (BSc MDI) program.
Mandatory and elective courses are outlined.
University requirements, college requirements, and program requirements are listed.
UoS has a standard study plan that can be accessed by all students via My UDC.

Registration

Details of registration, policies, and deadlines are available on the university portal or official documents. This slide does not have the detailed information.
The slide presents the registration department information.
This section lists course details, including course numbers, titles, credits, and grades.

Minimum and Maximum Duration of Study

To earn a bachelor's degree in Health Sciences requires a minimum of 8 regular semesters.
A maximum of 15 semesters is allowed for obtaining a bachelor's degree.
Regular semesters refer to spring and fall semesters.

Academic Load

The maximum credit hours for fall and spring semesters are 12–19, depending on GPA, requiring dean's approval for 12 or less hours.
For graduate or high CGPA (≥3.6) students, the maximum load is 21 credit hours per semester.
Summer semester maximum load is 7 credit hours (2 courses) or 10 credit hours (3 courses).
Zero-credit courses are also included in the credit load.

IEP (Intensive English Program)

Students enrolled in IEP levels 3 or 4 may take either an Arabic Language or Islamic Culture course in addition to the IEP required courses.
These courses include reading and listening skills.

Repeating Courses

Students can repeat failed compulsory courses until passed.
Students failing an elective course can repeat or switch to a different elective. If the student is repeating a course after an initial failure, their higher grade is the one that counts.
Failed courses can be repeated only once if a student had passed once.

Pre-requisites

Taking a course before meeting prerequisites is not allowed.
Concurrent classes with pre-requisites are permissible only if approved by the dean, specifically for graduating students.
If a student has previously failed a prerequisite, they can take it concurrently with the dependent course.

Courses Substitution

An exception may be made for graduating students if a compulsory course is not offered or if a required course conflicts with another.
Students may substitute courses if the failing course has been failed at least three times.
Substitute courses are equivalent in level and credit hour requirements.
The substitute course must have the same language structure.
Substitution must be approved by the Dean and the department.

Attendance

Students with 10%–15% absences receive a warning via email.
Continuous absences (20%) prevent students from sitting for the final exam, resulting in a failing grade (FA).
Students representing the university or their country in official events can have up to 25% absence.

Schedule Change

Schedule changes involve adding or dropping courses and can only be done during the official drop and add period of the academic calendar, usually in the first week of fall/spring semesters or the second day of summer courses.
Dropping a course from the schedule eliminates it from a student's academic record.

Withdrawal After Drop & Add Period

Students may withdraw from one or more courses between the second and tenth weeks of classes during a regular semester or the third and fourth weeks of a summer session.
The student's total credit hours must not drop below 9.
A withdrawal grade "W" is recorded in the student's transcript.
Course withdrawal must be approved by the college dean if the load drops below 12 credits. (excluding summer)

Last Day for Dropping Courses

The last day for dropping a course without receiving a failing grade is week 10.

Reviewing Final Examination

Students can submit an electronic request within two weeks of grade posting.
The electronic request submission system closes after two weeks.

Final Examination

Students must clear all outstanding fees to sit for the final exams.
Failing to attend the final exam without a valid excuse results in a failing grade (F).
A student can request an incomplete grade (I) if a valid excuse is provided to the course dean.

Absence from the Final Exam

Students must take a make-up exam with the appropriate department and instructor to compensate for missing the final exam.
The make-up exam period starts from the day when the reasoning for absence is accepted by the dean. This ends the first week of the next regular semester.
A student who fails to take the make-up exam receives an F for the course.

Absence from the Final Exam (continuation)

If absence circumstances continue, the student may be withdrawn from the course, with a grade of W (Excused Withdrawal), which is not a failing mark. This decision is made by the College Council.

Change of Major

Students can change their major before the 13th week of a regular semester, with prior approval from the dean of the new college.
The dean, after consultation with the department chair, will approve the change based on certain conditions, such as the availability of a space in the new major, the student is meeting program-specific rules, and whether that student has changed majors before.
Change of programs is possible even if a student has completed a specific number of credits or if there is a low CGPA

Change of Program

Students can change programs after meeting a minimum threshold of 15 credit hours.
An exception to this is when the student is under probation (CGPA below 1).

Grading System

Letter grades reflect academic performance.
Letter grades are calculated based on a grading scale, which includes details for different ranges of percentages.
The minimum passing grade is D.

Grades Calculations

The provided table outlines the letter grades and corresponding GPA values

How to Calculate Semester and Cumulative GPA

Students can use a CGPA calculator on the university website to calculate semester and cumulative GPA using grade points and credit hours.
Links to the calculator or related pages on the website with instructions are available.

Semester Grade Point Average

This involves determining the quality points of each course, multiplying the credit hours by the grade point value, adding the total quality points and the total credit hours, and dividing the total quality points by the total credit hours.

Cumulative Grade Point Average (CGPA)

The GPA is calculated by determining the quality points of all courses, adding the total quality points to the number of credit hours, and dividing the quality points by the total credit hours.

Academic Probation

Students with a CGPA less than 2 points after the first semester are placed on academic probation. The maximum credit hours for these students are 15.
After the second semester, students' maximum credit hours limit will be reduced to 13.
In cases of probation, students must only register after contacting advisors and collecting PIN codes, which are changed periodically.
Upon recommendation, academic departments can adjust the number of credit hours for students currently on probation.

Academic Probation (Continuation)

Students with multiple consecutive probations may choose to continue in the same major or change majors.
Continued study requires dean approval; failing to meet the requirements may result in dismissal.
A major change requires consideration of the new major's course requirements and credit hours to remove academic probation.

Academic Dismissal

A student may be dismissed from the university if they receive 3 consecutive probations in the same major, or 5 non-consecutive probations within the entire study period, in addition to other conditions such as a CGPA less than 1.0.

Forced Change of Major

Students with a cumulative GPA below 1.0 at the end of a semester (after completing two regular semesters) are forced to transfer to another academic program.

Suspension of Registration and Withdrawal from the University

Optional withdrawal applications can be made up until before final exams.
Academic withdrawal is possible when a student doesn't submit an optional withdrawal within 4 weeks of the semester start.
Students who have been registered for at least a semester can have their registration suspended, and their grades from within that timeframe will be preserved, provided there's a valid reason.

Graduating Students

A table shows the GPA ranges and their corresponding designations for graduating students.

Grades in CGPA

The table provides codes and meanings for grades used in calculating CGPA, including incomplete grades (I), pass (P), transferred (TR), and withdrawal (W).

Studying That Suits You

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Description

Test your knowledge on academic policies related to grading, probation, and major changes. This quiz covers important questions regarding grade assignments, GPA calculation, and the conditions for changing majors. Perfect for students looking to understand their academic standing and options.