WORKING WITH BILLING DOCUMENT IN SALES Y DISTRIBUTION PROCESS

Billing Document Header Level

• The payer and billing date can be found in the header level.

Billing Document Structure

• A billing document structure includes a header and item.

Company Code Statements

• A company code is uniquely assigned to one chart of accounts.
• A company code can be used by more than one sales organization.

Sales Organization Statements

• A sales organization is uniquely assigned to only one company code.

Invoice Creation Elements

• An invoice can be created with respect to a delivery to ensure only shipped goods are billed.

Billing Document Creation Statements

• A billing document can simultaneously refer to an order and a delivery.

Actions to Cancel a Billing Document

• To cancel a billing document, create a cancellation document.

Statements on Pro Forma Invoices

• A pro forma invoice billing document does not automatically transfer to Accounting.
• It is not necessary to post the goods issue before creating a delivery-related pro forma invoice.

Statements on Invoice Correction Requests

• The items are automatically duplicated and the resulting item categories have opposite + and - values.
• Credit and debit memos can be deleted in pairs, and unchanged pairs of items can be deleted all at once.

Creating Credit Memo Requests

• Credit memo requests can be created without any reference to a document.
• Credit memo requests can be created referencing a sales order.

Creating Invoice Correction Requests

• You can create an invoice correction request with reference to a billing document.

Updating Master Data During Billing

• Pricing information can be updated during the billing process.

Copying Control Options at Item Level

• Billing quantity and pricing are available at the item level.

Creating a Billing Document

• A billing document cannot be created without an existing reference document.
• You can only use a reference document for a billing document where the corresponding copy control entry exists.

Creating Billing Documents Regularly

• Billing documents can be created regularly on specific dates by using a factory calendar and assigning it to the customer master record of the payer.

Creating Multiple Invoices Simultaneously

• To create multiple invoices, utilize the billing due list and background processing.

Statements on Omnichannel Convergent Billing and External Billing Document Requests (EBDRs)

• Internal and external billing data can be converged into a combined customer invoice.
• An Excel file can upload external billing data.

Automatic Invoice Split Criteria

• The terms of payment can cause an automatic invoice split.

Billing External Billing Document Requests (EBDRs)

• Use the Create Billing Documents – Billing Due List Items app.

Configuration of Invoice Split

• You can configure an item-dependent invoice split.

Milestone and Periodic Billing Statements

• You maintain the date proposal for milestone billing.
• You can enter as many dates per billing plan as required.

When to Use Periodic Billing

• Periodic billing is used for rental or service agreements where you bill the same amount each month.

Specifying an End Date for Periodic Billing

• Specifying an end date is not mandatory to execute a periodic billing plan.

Statements on Down Payments

• The down payment request in Sales is automatically posted to Financial Accounting as a down payment request.
• You can change the amount of the down payment to be cleared during partial invoicing.

Number of Billing Documents for Installment Payments

• In an installment plan, only one billing document is created for all installment payments.

Criteria for Account Determination

• Chart of accounts.
• Account assignment group for the customer in the payer master record.

Changing Data After Releasing to Financial Accounting

• Data in a billing document cannot be changed once it has been released to financial accounting.

Setting up Reference and Assignment Number in Customizing

• Consider if the field is a header field, therefore a split criteria.
• Consider if the field needs to be set up in the copying control.

"Credit to debit" and SAP S/4HANA

• False; "Credit to debit" is not one of the basic accounting principles that SAP S/4HANA incorporates.