Hollywood Police Department SOP 251 - Missing Persons PDF
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2023
Jeff Devlin
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Summary
This document outlines procedures for responding, investigating, and reporting missing persons, covering various aspects, including criteria for activating alert plans (Florida Silver and Purple Alert).
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SOP HOLLYWOOD POLICE DEPARTMENT...
SOP HOLLYWOOD POLICE DEPARTMENT #251 MISSING PERSONS ORIGINATION DATE: 11/01/2001 REVISED DATE: 05/08/2023 APPROVED: CHIEF OF POLICE, JEFF DEVLIN PURPOSE: This SOP will establish procedures for responding, investigating, and reporting Missing Person incidents. SCOPE: This SOP applies to all Members of the Department. POLICY: When dealing with Missing Persons, especially juveniles and the elderly, the Department will use every resource available to locate the individual. The primary objective will always remain the safe return of endangered children and adults. Every child reported missing will be considered “at risk” until significant information to the contrary is confirmed. INDEX: PROCEDURE:.............................................................................................................................................. 2 I. MISSING PERSONS............................................................................................................................. 2 A. REPORTING CRITERIA:.......................................................................................................................... 2 B. FIRST RESPONDING OFFICER:............................................................................................................... 2 C. PATROL SERGEANT RESPONSIBILITIES:................................................................................................. 3 D. SHIFT LIEUTENANT RESPONSIBILITIES:................................................................................................... 3 E. PATROL DIVISION MAJOR – STAFF DUTY OFFICER RESPONSIBILITIES:.................................................... 4 F. INVESTIGATIVE SERVICES SECTION RESPONSIBILITIES:.......................................................................... 4 II. FLORIDA SILVER ALERT PLAN......................................................................................................... 4 A. PURPOSE:............................................................................................................................................ 4 B. LOCAL SILVER ALERT CRITERIA RECOMMENDATIONS:............................................................................ 5 C. LOCAL SILVER ALERT ACTIVATION STEPS RECOMMENDATIONS:............................................................. 5 D. STATE SILVER ALERT (MISSING IN VEHICLE):......................................................................................... 5 E. STATE SILVER ALERT CRITERIA............................................................................................................. 5 F. STATE SILVER ALERT ACTIVATION STEPS.............................................................................................. 5 III. FLORIDA PURPLE ALERT PLAN.................................................................................................... 6 A. PURPOSE:............................................................................................................................................ 6 B. CRITERIA FOR ACTIVATION:................................................................................................................... 6 C. STEPS FOR ACTIVATION:....................................................................................................................... 6 IV. RECOVERY OF MISSING PERSONS.............................................................................................. 6 A. PERSONS REPORTED MISSING:............................................................................................................. 6 SOP 251 Missing Persons Page 1 of 7 B. FOUND CHILD:...................................................................................................................................... 7 C. RUNAWAY JUVENILES:.......................................................................................................................... 7 V. DEFINITIONS:....................................................................................................................................... 7 A. MISSING ENDANGERED PERSON:................................................................................................. 7 B. EMANCIPATED JUVENILE:.............................................................................................................. 7 C. DEMENTIA:........................................................................................................................................ 7 PROCEDURE: I. MISSING PERSONS A. Reporting Criteria: Per F.S. Chapter 937, a person will be considered missing if they are endangered, absent without reasonable explanation, become missing from, or were last seen in the City of Hollywood and meet the following F.D.L.E. criteria for NCIC entry: 1. Missing Endangered Person: a. A missing child; b. A missing adult under 26 years of age; c. A missing adult 26 years of age or older who is suspected by a law enforcement agency of being endangered or the victim of criminal activity; d. A missing adult who meets the criteria for activating the Silver Alert Plan of the Department of Law Enforcement. e. A missing adult who meets the criteria for activating the Purple Alert Plan of the Department of Law Enforcement under 937.0205 f.s 2. Missing Child: “Missing child” means a person younger than 18 years of age whose temporary or permanent residence is in, or is believed to be in, this state, whose location has not been determined, and who has been reported as missing to a law enforcement agency. 3. Missing Adult: “Missing adult” means a person 18 years of age or older whose temporary or permanent residence is in, or is believed to be in, this state, whose location has not been determined, and who has been reported as missing to a law enforcement agency. The reportee need not be in Hollywood, nor will there be any arbitrary waiting period required before a report is accepted. B. First Responding Officer: The first responding Officer will evaluate the circumstances surrounding the person’s absence and acquire accurate and detailed information. The information must be gathered and distributed immediately. Officers will adhere to the following: 1. Advise Communications of all pertinent information (physical description and clothing) and request a Citywide B.O.L.O. 2. Immediately notify a Patrol Sergeant. 3. Secure the crime scene, if applicable. 4. Coordinate an immediate search. a. Before beginning a search, jurisdiction needs to be established. The search for a person will begin where the person was last seen or known to be. SOP 251 Missing Persons Page 2 of 7 b. A search of the residence and surrounding area is imperative when the missing person is a child. Missing children have been located in the smallest of areas in a residence. c. If the missing person is a student at a local school, attempt to contact school personnel and friends. d. Diaries, personal computers, and phone books may provide valuable information, which could lead to the person’s location. e. For more investigative leads, refer to the Investigative Checklist for First Responders from the National Center for Missing & Exploited Children (see Appendix A). 5. Obtain a Missing Person’s Affidavit (see Appendix B). Immediately advise the Teletype Operator to enter the Missing Person’s information into the NCIC/FCIC system (per 937.021(4)(a)f.s. this must be completed within (2) hours). In missing person cases involving a juvenile, the NCIC/FCIC Operator will notify “A Child is Missing,” The National Center for Missing and Exploited Children and the Missing Children’s Clearinghouse. 6. Obtain a recent photograph of the missing person. a. If the missing person is endangered, prepare a Missing Person’s Flier (see Appendix C) for distribution in the area (forward a copy to the Investigative Services Section). b. Deliver the photograph to the Teletype Unit for NCIC/FCIC system entry. 7. Complete a detailed Incident Report. The incident report will be completed on a priority basis and will include the following information in the narrative: a. Teletype Operator’s name and I.D. number. b. Message Control number of the entry. C. Patrol Sergeant Responsibilities: The Patrol Sergeant is responsible for the following: 1. Assigning additional personnel from surrounding zones, as necessary, to assist in the search. 2. Ensuring that the first responding Officer has completed all initial tasks and made the proper notifications. 3. Ensuring that SOP # 251.1 is followed if information developed by the first responding Officer indicates that the incident is a Parental Abduction or Kidnapping. 4. Determining if the missing person falls within the guidelines to activate “The Florida Amber Alert, Silver Alert, or Purple Alert Plan.” (The Florida Amber Alert Plan, see SOP 251.1 Child Abductions/Kidnapping) (The Florida Silver Alert Plan, see Section II.) (The Florida Purple Alert Plan, see Section III.) 5. Notifying the Shift Lieutenant if the search does not locate the missing person within a reasonable time. D. Shift Lieutenant Responsibilities: The Shift Lieutenant will be responsible for the following: 1. Establishing a Command Post, if necessary. 2. Requesting additional search assistance, if available, such as a helicopter, K-9, Neighborhood Team Leaders, Code Enforcement, Park Rangers, Fire Department, Mobile Crime Patrol, C.E.R.T., BSO Bloodhounds, and Police Recruits 3. Determining the necessity for calling out a Detective. a. All missing person cases involving exceptional circumstances, including suspicion of foul play or a diminished mental capacity, require a Detective's response. SOP 251 Missing Persons Page 3 of 7 b. The Detective who is called out/assigned to the case will be responsible for conducting an investigation until such time as the missing person is located. c. Notifying the Investigative Services Section Lieutenant if information developed indicates the incident is a Parental Abduction or Kidnapping. d. Notifying a Patrol Division Major, or if after regular duty hours, the Staff Duty Officer. E. Patrol Division Major – Staff Duty Officer Responsibilities: It is the responsibility of a Patrol Division Major, or if after regular duty hours, the Staff Duty Officer, to: 1. Notifying the Public Information Officer and requesting that the media be alerted. 2. Ensuring that all reasonable search efforts are conducted. 3. Determining when to discontinue the search. F. Investigative Services Section Responsibilities: Detectives assigned to the Investigative Services Section will conduct follow-up investigations of missing persons and direct the initial investigation in cases with extenuating circumstances that indicate that the missing person is endangered. 1. The Homicide Unit will investigate all adult missing persons cases. 2. The General Investigations Unit will investigate all juvenile missing persons cases. 3. The appropriate Supervisor assigned to the Investigative Services Section is responsible for the following: a. Reading and reviewing all missing person reports. b. Assigning cases to Detectives and overseeing the investigations. c. Ensuring the photograph of the missing person has been entered into the NCIC/FCIC system. d. Verifying that notification to Florida’s Amber Alert, Silver Alert, or Purple Alert Plan has been accomplished, if applicable. e. Within (30) days, the Detective assigned the case will mail a letter on Departmental Letterhead (see Appendix E) and the Data Collection Entry Guide (see Appendix F) to the family or next of kin, which outlines the procedure for providing DNA standards and Dental records. f. Verifying that dental record requests for all persons still missing after (30) days have been followed up and documented via police reports and teletype and that a copy of this request and/or police report is added to the case file in Central Records by the assigned Detective. 937.031 f.s. g. Verifying that a biological specimen (DNA) request for all persons still missing after (90) days have been followed up and documented via police reports and teletype and that a copy of the letter and/or police report is added to the case file in Central Records by the assigned Detective. 937.021(6)f.s. h. Checking NCIC/FCIC validations monthly. II. FLORIDA SILVER ALERT PLAN A. Purpose: The purpose of the Florida Silver Alert is to locate missing persons suffering from an irreversible deterioration of intellectual faculties. The Florida Silver Alert Plan outlines two levels of Silver Alert activation: Local and State. Local and State Silver Alerts engage the public in the search for the missing person and provide a standardized and coordinated community response. SOP 251 Missing Persons Page 4 of 7 B. Local Silver Alert Criteria Recommendations: Although each agency may have their own criteria for activation of a Local Silver Alert for those individuals who are missing on foot, the Florida Silver Alert Support Committee recommends that agencies use the below criteria as a guideline when issuing a Local Silver Alert: 1. The person is 60 years and older; or, 2. The person is 18-59, and law enforcement has determined that the missing person lacks the capacity to consent and that a Local Silver Alert may be the only possible way to rescue the missing person. 3. The person has an irreversible deterioration of intellectual faculties (e.g., Alzheimer's disease or dementia) that has been verified by law enforcement. C. Local Silver Alert Activation Steps Recommendations: Although each agency may have their own policy or requirements for activation of a Local Silver alert, the Florida Silver Alert Support Committee recommends that local law enforcement agencies complete the following steps: 1. Conduct a preliminary investigation in which the agency has concluded that the disappearance poses a credible threat to the person’s welfare and safety. 2. Enter the missing person into the Florida Crime Information Center (FCIC) and issue a local BOLO. 3. Contact media outlets in the area and/or surrounding jurisdictions. Once the person has been recovered, contact the local memory disorder clinic, or provide the family with information regarding services and assistance. D. State Silver Alert (Missing in Vehicle): For persons with dementia who go missing in a vehicle with an identified tag, a State Silver Alert may be issued. In these cases, the Florida Department of Law Enforcement (FDLE) Missing Endangered Persons Information Clearinghouse (MEPIC) can assist with the illumination of dynamic message signs in your area. State Silver Alerts can only be issued for cases meeting the criteria below. E. State Silver Alert Criteria 1. The person must be 60 years and older; or, 2. The person must be 18-59, and law enforcement has determined that the missing person lacks the capacity to consent and that the use of dynamic message signs may be the only possible way to rescue the missing person. 3. The person must have an irreversible deterioration of intellectual faculties (e.g., Alzheimer's disease or dementia) that has been verified by law enforcement. 4. The person must be traveling by motor vehicle with an identified license plate number or other vehicle information that has been verified by law enforcement. F. State Silver Alert Activation Steps 1. The local law enforcement agency must enter the missing person into FCIC/NCIC. 2. The local law enforcement agency must notify media outlets in their area and/or surrounding jurisdictions. 3. Once the above steps have been completed, the local law enforcement agency may request a State Silver Alert by calling the FDLE Missing Endangered Persons Information Clearinghouse (MEPIC) at 1-888-356-4774. 4. The FDLE will ensure that the information is broadcast through dynamic highway message signs and via email through sign-up by public citizens and other resources. Note: Only law enforcement agencies can request activation of a State Silver Alert. SOP 251 Missing Persons Page 5 of 7 III. FLORIDA PURPLE ALERT PLAN A. Purpose: The purpose of the Florida Purple Alert is to assist in the location of missing adults suffering from a mental or cognitive disability that is not Alzheimer’s disease or a dementia-related disorder; an intellectual disability or a developmental disability; a brain injury; other physical, mental, or emotional disabilities that are not related to substance abuse; or a combination of any of these and whose disappearance poses a credible threat of immediate danger or seriously bodily harm. Purple Alerts engage the public in the search for the missing person and provide a standardized and coordinated community response. B. Criteria for Activation: The following criteria must be met for activation; 1. The person is 18 years of age or older and does not qualify for a Silver Alert. 2. Has your investigation determined the missing person: a. Has any combination of the following: an intellectual or developmental disability, brain injury, or another physical, mental, or emotional disability that is not related to substance abuse -and- b. Does not have Alzheimer’s disease or a dementia-related disorder? 3. Has your law enforcement agency’s investigation concluded that the disappearance poses a credible threat of immediate danger or serious bodily harm to the missing person, and they can only be returned to safety through law enforcement intervention? 4. Is there a detailed description of the missing person suitable for distribution? 5. Has your agency entered the missing person into the Florida Crime Information Center (FCIC)? 6. Does the agency recommend activation? C. Steps for Activation: 1. The local law enforcement agency must enter the missing person into FCIC/NCIC. 2. The local law enforcement agency must notify media outlets in their area and/or surrounding jurisdictions. 3. Once the above steps have been completed, the local law enforcement agency may request a Purple Alert by calling the FDLE Missing Endangered Persons Information Clearinghouse (MEPIC) at 1-888-356-4774. 4. The FDLE will ensure that the information is broadcast via dynamic highway message signs when applicable and via email/text through sign-up by public citizens and other resources. Note: Only law enforcement agencies can request activation of a Purple Alert. IV. RECOVERY OF MISSING PERSONS A. Persons Reported Missing: When a person who has been reported missing is found, Officers will complete the following: 1. Verify the person’s identity and status. 2. Notify the Teletype Operator of the recovery and note the Operator’s name, I.D. number, and Message Control number in the Incident Report. 3. Teletype Operators will record recovery information on the “Missing Person/Juvenile Recovery Log” (see Appendix D) and forward this information to the Data Entry Unit for a report classification update. 4. Recoveries of missing persons originating from outside Agencies require the completion of an Incident Report. SOP 251 Missing Persons Page 6 of 7 B. Found Child: When an Officer encounters a found child, the following will be conducted: 1. Check of the immediate area to obtain information that could assist in identifying the child. The child should be brought to Headquarters if information cannot be obtained. 2. If the child is unable to supply information as to their identity, and all attempts to locate the child’s parents have failed, the Officer will contact the Florida Department of Children and Families. a. An on-call DCF Case Worker will make temporary shelter arrangements. b. DCF Contact Information, (7261 Sheridan Street, HWD Phone 1-866-LE-ABUSE). C. Runaway Juveniles: A Law Enforcement Officer has the authority to take a juvenile into custody when reasonable grounds exist to believe that the child has run away from his parents, guardian, or other legal custodian. The child is to be released to a parent, guardian, legal custodian, responsible adult relative, or a Department of Children and Families (DCF) Case Worker for placement in a shelter when found. V. DEFINITIONS: A. MISSING ENDANGERED PERSON: 1. A missing child; 2. A missing adult under 26 years of age; 3. A missing adult 26 years of age or older who is suspected by a law enforcement agency of being endangered or the victim of criminal activity; 4. A missing adult who meets the criteria for activating the Silver Alert Plan of the Department of Law Enforcement. 5. A missing adult who meets the criteria for activating the Purple Alert Plan of the Department of Law Enforcement under s. 937.0205. B. EMANCIPATED JUVENILE: Emancipation of a child by their parents involves an entire surrender of the right to the care, custody, and earnings of such child as well as a renunciation of parental duties. C. DEMENTIA: Irreversible deterioration of intellectual faculties. ATTACHMENTS Appendix A: Investigative Checklist for First Responders from the NCMEC Appendix B: Missing Person Affidavit. Appendix C: Missing Person Flier. Appendix D: Missing Person Recovery Log. Appendix E: Dental & DNA Letter Appendix F: Data Collection Entry Guide SOP 251 Missing Persons Page 7 of 7 INVESTIGATIVE CHECKLIST FOR FIRST RESPONDERS This checklist is meant to provide a framework of recommended actions, considerations, and activities to perform competent, productive, and thorough missing/abducted children investigations with the goal of better assisting families, victims, and the community. FIRST RESPONDER Activate body camera or vehicle mounted Advise the left-behind parent, in suspected camera, if circumstances and policy allow. family abduction, to call NCMEC and if any chance the child may be taken outside Interview parent(s)/guardian(s)/person the United States, the parent should also who made the initial report. contact the U.S. Department of State’s Office of Children’s Issues to report a potential Confirm the child is in fact missing. kidnapping. Do not presume the child is safe. Identify the circumstances of the missing episode. Determine the need for external, rapid deployment support, such as: Determine when, where, and by whom the missing child was last seen. { FBI’s Child Abduction Rapid Deployment (CARD) team Interview the individuals who last had contact with the child. { Local or regional Child Abduction Response Teams (CARTs) Identify the child’s zone of safety for his or her age and developmental stage. Determine { NCMEC’s Team Adam if the case involves a child with special needs. If so, see Investigative Checklist for Relay detailed descriptive information to Law Enforcement When Responding to communications unit for broadcast updates. Missing Children With Special Needs. Determine need for additional personnel Make an initial assessment, based on including investigative and supervisory staff. the available information, of the type of incident whether nonfamily abduction; family Brief and update all additional abduction; runaway; or lost, injured, otherwise responding personnel. missing, or a child with special needs. Obtain and note consent to search home Children on the autism spectrum are at high risk. or building where incident took place even Immediately call for additional responders, search if the premises have been previously nearby bodies of water, and notify a supervisor. searched by family members or others. Obtain a detailed description of the missing Conduct an immediate, thorough search of child, abductor, and any vehicles used. the missing child’s home even if the child was reported missing from a different location. Secure recent photos/videos of the missing child/abductor. Inquire if the child has access to the internet and evaluate its potential role. Do not Evaluate whether the circumstances meet overlook activity on social media accounts AMBER Alert criteria and/or other immediate or other online apps and platforms. community notification protocol if not already activated. Discuss plan activation with supervisor. MissingKids.org Copyright © 2004-2020 National Center for Missing & Exploited Children. All rights reserved. 251 Appendix A. INVESTIGATIVE CHECKLIST FOR FIRST RESPONDERS 2 Identify and separately interview everyone at the scene. Make sure their interview and identifying information is properly recorded. To aid in this process, if possible, take pictures or record video images of everyone present. Vehicle mounted or body cameras may be helpful with this task. { Note name, address, home/business { Obtain names/addresses/phone numbers phone numbers of each person. of the child’s friends/associates and other relatives and friends of the family. { Determine each person’s relationship to the missing child. { Determine if any suspicious activity or people were seen in the area. { Note information each person may have about the circumstances { Determine if any people were seen who surrounding the missing episode. seemed unusual, strange, or out-of-place. { Determine when/where each { Continue to keep communications unit person last saw the child. apprised of all appropriate developing information for broadcast updates. { Ask each one, “What do you think happened to the child?” Seal/protect scene and area of the child’s Interview other family members, friends/ home, including the child’s personal articles associates of the child, and friends such as hairbrush, diary, photos, and items of the family to determine: with the child’s fingerprints/footprints/ teeth impressions. Determine if any of the { when each last saw the child. child’s personal items are missing. If possible, { what they think happened to the child. photograph/take videos of these areas. { if the child had complained about Evaluate the contents and appearance being approached by anyone. of the child’s room/residence. { child’s social networking accounts and usernames. Ascertain if the child has a cellphone or other electronic communication device and obtain { if the child utilizes chat apps the most recent records of their use. on their cellphone. Extend search to surrounding areas and { if the child has mentioned meeting anyone online. vehicles, including those abandoned, and other places of concealment such as abandoned Ensure information regarding the missing appliances, pools, wells, sheds, or other areas child is entered into the National Crime considered to be “attractive nuisances.” Information Center’s (NCIC) Missing Person Treat areas of interest as potential crime File no more than two hours after receipt scenes including all areas where the child of the report and any information about a may have been or was going to be located. suspected abductor is entered into the NCIC Wanted Person File. Ensure the entry includes Determine if surveillance or security a Child Abduction (CA) flag if appropriate. cameras in the vicinity may have captured relevant information. Prepare missing child poster/flier with the child/ abductor’s photo and descriptive information. Review sex offender registries to determine if Distribute in appropriate geographic regions. Call registered individuals live/work in the area or NCMEC at 1-800-THE-LOST® (1-800-843-5678) might otherwise be associated with the case. Call for assistance with this step. NCMEC at 1-800-THE-LOST® (1-800-843-5678) to request assistance with this step. Prepare reports/make all required notifications. MissingKids.org Copyright © 2004-2020 National Center for Missing & Exploited Children. All rights reserved. 251 Appendix A. INVESTIGATIVE CHECKLIST FOR FIRST RESPONDERS 3 SUPERVISORY OFFICER Obtain briefing and written reports from Confirm all the required resources, the first responding officer and other equipment, and assistance necessary to personnel at the scene. Call and report the conduct an efficient investigation have been case to the National Center for Missing requested and expedite their availability. & Exploited Children (NCMEC). Ensure coordination/cooperation among Decide if circumstances meet the protocol in all law enforcement personnel involved place for activation of an AMBER Alert and/ in the investigation and search effort. or other immediate community notification systems, if not already activated. Verify all required notifications are made. Determine if additional personnel are Ensure all agency policies and needed to assist in the investigation. procedures are in compliance. Establish a command post away Be available to make any decisions or from the child’s residence. determinations as they develop. Review responding officer recommendations Use media including print, radio, television, for additional resources. Consider and the internet/social media to assist in the further support from: search throughout the duration of the case. { State/Territorial Police Collaborate with your agency’s communications team (PIO/PAO) to { Missing Child Clearinghouse disseminate information appropriately to { Federal Bureau of Investigation (FBI) the public. Designate a representative to coordinate public communications { Specialized Units if your agency does not have one. { Victim-Witness Services { United States Marshals Service (USMS) MissingKids.org Copyright © 2004-2020 National Center for Missing & Exploited Children. All rights reserved. 251 Appendix A. INVESTIGATIVE CHECKLIST FOR FIRST RESPONDERS 4 INVESTIGATIVE OFFICER Obtain briefing from the first responding Develop and execute an investigative plan. officer and other on-scene personnel. Conduct a criminal history background Verify the accuracy of all descriptive check on all principal suspects, witnesses, information and other details developed and participants in the investigation. during the preliminary investigation. Determine what additional resources and Initiate a neighborhood canvass using specialized services are required. a standardized questionnaire. Ensure details of the case have been reported to Obtain a brief, recent history of family dynamics. NCMEC. If the child is missing from placement, NCMEC is to be notified within 24 hours. The Determine if social services or child investigating agency, child welfare agency, and protective services have been or are NCMEC are to maintain close liaison for the currently involved with the family. exchange of information and technical assistance. Correct and investigate the reasons Prepare and update bulletins for for conflicting information offered by local law enforcement agencies, witnesses and other individuals. missing child clearinghouse, FBI, and other appropriate agencies. Provide relevant items and materials secured from the scene(s) to specialized units and external Establish a phone hotline for receipt of support agencies as need to aid in searches. tips and leads. Consider establishing an email address and other methods of Review and evaluate all available electronically receiving leads as well. information and evidence collected. Establish a leads management system to Secure the child’s latest medical and dental prioritize leads and help ensure each one records and items suitable for DNA collection. is reviewed and followed-up. Request support with this from NCMEC if needed. Contact landfill management and request they delay or at least segregate garbage and dumping containers from key investigative areas in cases where it is suspected there may be imminent danger to the missing child. This checklist is adapted from and to be used as a supplement to Missing and Abducted Children: A Law-Enforcement Guide to Case Investigation and Program Management. That guide contains additional recommended checklists and materials and may be downloaded free of charge at MissingKids.org/ourwork/ publications. To request a free copy or assistance for specific cases, call NCMEC at 1-800-THE-LOST® (1-800-843-5678). This project was supported by Grant No. 2019-MU-MU-K012 awarded by the Office of Juvenile Justice and Delinquency Prevention, Office of Justice Programs, U.S. Department of Justice. This document is provided for informational purposes only in support of NCMEC’s mission to serve as a resource center for law enforcement, families, and the public to help find missing children, reduce child sexual exploitation, and prevent child victimization and does not constitute legal advice or professional opinion about specific facts. Information provided in this document may not remain current or accurate, so recipients should use this document only as a starting point for their own independent research and analysis. If legal advice or other expert assistance is required, the services of a competent professional should be sought. The opinions, findings, and conclusions or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect those of the Department of Justice. Copyright © 2004-2020 National Center for Missing & Exploited Children. All rights reserved. National Center for Missing & Exploited Children® and are registered trademarks of the National Center for Missing & Exploited Children. The AMBER Alert logo is a registered trademark of the U.S. Department of Justice. NCMEC Order #88. MissingKids.org Copyright © 2004-2020 National Center for Missing & Exploited Children. All rights reserved. 251 Appendix A. MISSING PERSONS AFFIDAVIT JUVENILE ADULT ELDERLY MENTAL DISABILITY I, CASE NUMBER: RESIDING AT OFFICER: REPORT (D&T): THE PARENT LEGAL GUARDIAN, OR A D&T ENTERED FAMILY MEMBER OF R/S WHOSE DATE OF BIRTH IS AND WHO RESIDES AT, BELIEVES THE ABOVE NAMED SUBJECT TO BE A MISSING PERSON DUE TO THE FOLLOWING CIRCUMSTANCES VOLUNTARY RUNAWAY (FIRST TIME) FAILED TO RETURN HOME VOLUNTARY HABITUAL RUNAWAY CHILD CUSTODY RELATED INVOLUNTARY / OTHER / POSSIBLE FOUL PLAY (EXPLAIN) PHYSICAL AND/OR MENTAL DISABILITY NO YES (EXPLAIN) DATE AND TIME LAST SEEN DATE AND TIME WAS DUE TO RETURN CLOTHING DESCRIPTION HEIGHT WEIGHT HAIR EYES SCARS / MARKS / TATTOOS MISCELLANEOUS DESCRIPTION PLACE OF BIRTH: COUNTY / CITY STATE IDENTIFY AREA LIMITS (CITY AND STATE) BEYOND WHICH THE PARENT / GUARDIAN WILL NOT TRAVEL TO PICK UP THE MISSING PERSON. SIGNATURE: PARENT / GUARDIAN DATE TELEPHONE (HOME) TELEPHONE (WORK) TELEPHONE (OTHER) 251 Appendix B MISSING PERSON FROM THE HOLLYWOOD POLICE DEPARTMENT PHOTO NAME: AGE: DATE: TIME: CASE NUMBER: DATE OF BIRTH: SEX: RACE: HEIGHT: WEIGHT: HAIR: EYES: SCARS/MARKS/TATTOOS: LAST SEEN WEARING: MISSING FROM: CONTACT PERSON: LAST SEEN IN THE AREA OF: MISCELLANEOUS INFORMATION: PHYSICAL/MENTAL DISABILITY: 251 Appendix C CASE #_______________ HOLLYWOOD POLICE DEPARTMENT MISSING PERSON RECOVERY LOG Recovery Date: ___/___/___ Time:____________ Name: _______________________ Race/Sex: ___/_____ D.O.B: ___/___/____ Address: _____________________________________________________________________ Recovery Location: ____________________________________________________________ Condition of Person: ____________________________________________________________ Additional Remarks: Teletype Operator: ______________ Badge #: Related PD Case #:_______________________ OCA: ___________________________ Narrative: On ___/___/___ at ______________hours, this Operator was advised via Teletype that ______________________________ was recovered by _________________________ Badge #_____________under case #______________at ________________________. NCIC/FCIC cancelled by: Teletype Operator: ____________________ Badge #: Teletype Message Control Number: _______________ Attach copy of 10-28. Attach copy of entry or hit. Attach Teletype Messages. cc: Investigative Services Section/Robbery- Homicide Unit 251 Appendix D. DATE Ms. XXXXXXXXXX 680 XXXXXXXXXX Hollywood, FL 33021 Re: John Doe Hollywood Police Case Number: Dear: Ms. XXXXXXX: A Missing Person report was filed with the Hollywood Police Department regarding the above named person. As of this date, our records indicate that he or she is still missing. If the missing person has not returned home or has been located, please contact the Hollywood Police Department at 954-967-4411. We will ask you for any updates you may have and for your cooperation in providing the following as required by Florida State Statutes (FSS). 1 - DNA standards or standards from applicable family members (FSS 937.021). (We will explain what is needed and will arrange for or assist in collection of such standards). 2 - Dental Forms completed by the missing person’s dentist and returned to the Hollywood Police Department marked “Attention: Investigative Services Section” (FSS 937.031). We appreciate your cooperation. It is our hope that the additional information requested will help us to locate the missing person more expeditiously, thus ending this painful ordeal for you and your family. Sincerely, Assigned Detective Hollywood Police Department Criminal Investigations Division 954-967-4411 251 Appendix E. NCIC Missing Person File Data Collection Entry Guide Working Draft Released For Emergency Response 09/01/2005 Attention Law Enforcement: This file is an INTERACTIVE Portable Document File (PDF). Personnel using Adobe Acrobat Reader who wish to preserve an electronic copy of each completed form must first close this document, save a COPY of it, and then rename the copy before continuing. Using a renamed copy (with a unique file name) for each case will maintain the blank master form. 1 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 Table of Contents PAGE INTRODUCTION..................................................................... 2 Missing Person Categories....................................................... 2 INSTRUCTIONS...................................................................... 3 INITIAL ENTRY REPORT.............................................................. 4 MEDICAL INFORMATION............................................................. 6 Authorization To Release Medical Records......................................... 7 PERSONAL DESCRIPTORS............................................................. 8 Scars, Marks, Tattoos, and other Characteristics...................................... 8 Jewelry Type (JWT).......................................................... 21 Miscellaneous Data........................................................... 22 External Characteristics Body Diagram (Front/Left Side)............................. 23 External Characteristics Body Diagram (Back/Right Side)............................ 24 Internal Characteristics Coding Sheet............................................. 25 CODING DENTAL CHARACTERISTICS................................................... 26 Letter to Dentist.............................................................. 26 Dental Data Checklist......................................................... 26 Dental Condition Worksheet.................................................... 27 NCIC Missing Person Dental Report.............................................. 28 General Procedures for Coding the Report......................................... 29 Dental Codes and Descriptions.................................................. 30 Common Coding Rules and Interpretation Issues with Examples....................... 32 2 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 INTRODUCTION This guide was designed to assist law enforcement with the entry of missing person records in the National Crime Information Center (NCIC) Missing Person File. The instructions and reports provided in the guide are intended to assist to law enforcement with the collection of information to create an accurate profile of the missing person. The Coding Dental Characteristics section of this guide should be used when coding dental characteristics for missing or wanted person records. If you have questions regarding any information contained in this guide, please contact the FBI Investigative and Operational Assistance Unit at (304) 625-3000. CATEGORIES FOR ENTRY INTO THE MISSING PERSON FILE Disability (EMD): A person of any age who is missing and under proven physical/mental disability or is senile, thereby subjecting himself/herself or others to personal and immediate danger. Endangered (EME): A person of any age who is missing under circumstances indicating that his/her physical safety may be in danger. (NOTE: Is a Child Abduction (CA) or an AMBER Alert (AA) flag appropriate?) Involuntary (EMI): A person of any age who is missing under circumstances indicating that the disappearance may not have been voluntary, i.e., abduction or kidnaping. (NOTE: Is a Child Abduction (CA) or an AMBER Alert (AA) flag appropriate?) Juvenile (EMJ): A person under the age of 21 who is missing and does not meet any of the entry criteria set forth in 1, 2, 3, or 5. Catastrophe Victim A person of any age who is missing after a catastrophe. (EMV): Other (EMO): A person age 21 and older not meeting the criteria for entry in any other category who is missing and for whom there is a reasonable concern for his/her safety. 3 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 INSTRUCTIONS NCIC Initial Entry The initial report contains all information required for the initial NCIC Report: Missing Person File entry. This report is completed by the investigating officer and entered into NCIC immediately. Medical Information: The top portion of the Medical Information page should be completed by the parents/legal guardian/next of kin or investigation agency. The medical information should be completed by the missing person's physician, optician, and dentist. This information should be promptly added to the initial NCIC entry. Personal Descriptors: The personal descriptors may be completed by the parent/legal guardian/next of kin and/or medical professional and returned to the police agency that completed the initial report. This information should be promptly added to the initial NCIC entry. Jewelry Description: The jewelry description may be completed by the parent/legal guardian/next of kin and returned to the police agency that completed the initial report. This information should be promptly added to the initial NCIC entry. Miscellaneous Data: Additional data to consider when collecting information about the missing person. This information should be promptly added to the initial NCIC entry. External These sheets may be used to indicate precise location of scars, marks, Characteristics Body tattoos, etc. This information should be promptly added to the initial Diagrams: NCIC entry. Internal This sheet may be used to describe additional physical characteristics that Characteristics may not be readily visible, including surgeries, missing organs, etc.This Coding Sheet: information should be promptly added to the initial NCIC entry. Coding Dental This section may be used to code dental characteristics for missing or Characteristics: wanted individuals. Coding worksheets, reports, and information is included in this section. This information should be promptly added to the initial NCIC entry. 4 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 NCIC Initial Entry Report Message Key (MKE) (See definitions on page #2) Date G Disability (EMD) G Endangered (EME) G Involuntary (EMI) Reporting Agency (ORI) G Juvenile (EMJ) G Victim (EMV) G Caution Name of Missing Person (NAM) Sex (SEX) G Male (M) G Female (F) Race G Asian or Pacific G Black (B) G Unknown (U) Date of Birth (DOB) Place of Birth (POB) (RAC) Islander (A) G White (W) G American Indian/Alaskan Native (I) Date of Emancipation (DOE) FBI Number (FBI) Scars, Marks, Tattoos, and other Characteristics Height (HGT) Weight (WGT) (SMT) (See Checklist) Other Identifying Eye Color Hair Color (HAI) Numbers (MNU) (EYE) G Hazel (HAZ) G Brown (BRO) Social Security Number (SOC) G Black (BLK) G Maroon (MAR) G Black (BLK) G Blue (BLU) G Pink (PNK) G White (WHT) Operator’s License Number (OLN) G Brown (BRO) G Unknown (UNK) G Sandy (SDY) G Gray (GRY) G Gray or Partially Gray (GRY) G Green (GRN) G Red/Auburn (RED) Operator’s License State (OLS) Expiration (OLY) G Blond/Strawberry (BLN) Missing Person (MNP) G Missing Person (MP) G Catastrophe Victim (DV) Skin Tone (SKN) G Child Abduction (CA) G AMBER Alert (AA) G Albino (ALB) G Dk. Brown (DBR) G Lt. Brown (LBR) G Olive (OLV) Date of Last Contact (DLC) Originating Agency G Black (BLK) G Fair (FAR) G Medium (MED) G Ruddy (RUD) Case Number (OCA) G Dark (DRK) G Light (LGT) G Medium Brown (MBR) G Yellow (YEL) Miscellaneous (MIS) Include build, handedness, any illness or diseases, clothing description, hair description, etc. Fingerprint Classification (FPC) License Plate Number (LIC) State (LIS) Year Expires (LIY) License Plate Type (LIT) Vehicle Identification Number (VIN) Year (VYR) Make (VMA) Model (VMO) Style (VST) Color (VCO) Does the missing person have corrected vision? Has the missing person Blood Type (BLT) (SMT) ever donated blood? G A Positive (APOS) G B Unknown (BUNK) G O Negative (ONEG) G Yes G Glasses G Yes G No G A Negative (ANEG) G AB Positive (ABPOS) G O Unknown (OUNK) G No G Con Lenses G A Unknown (AUNK) G AB Negative (ABNEG) G B Positive (BPOS) G AB Unknown (ABUNK) G B Negative (BNEG) G O Positive (OPOS) 5 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 Has the missing person ever been fingerprinted? Footprints available? Body X-Rays? Circumcision? Corrective Vision Prescription G Yes, by whom?_______________ (FPA) (BXR) (CRC) (VRX): G No G Yes G No G Full (F) G Was G Was Not G None (N) G Unknown G Partial (P) Jewelry Type (JWT) SEE CHECKLIST Aliases Reporting Agency Telephone Number Jewelry Description (JWL) SEE CHECKLIST Reporting Officer Complainant's Name Complainant's Address Complainant's Telephone Number Relationship of Complainant to Missing Person Missing Person's Address NCIC Number (NIC) Missing Person's Occupation (MIS) Places Missing Person Frequented (MIS) Close friends/relatives Possible destination (MIS) Investigating Officer and Telephone Number (MIS) Complainant's Signature Date 6 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 MEDICAL INFORMATION Missing or Wanted Person's Name Date of Birth Date of Last Contact Investigating Agency Agency Telephone # Investigating Officer After completing this page, turn to the body diagram page and chart any information that would aid in the identification of the missing person. For example, artificial body parts, eye disorders, deafness, deformities, fractured bones, medical devices, missing body parts, moles, needle marks, other physical characteristics, scars, skin discoloration, and tattoos. Medical Are body X-rays available? G Yes G No If yes, where ______________________________. Please obtain X-rays and release them to the parent, legal guardian, or next of kin. Name of Medical Doctor Blood Type (Including RH Factor if known) Street Address City, State, Zip Telephone Number Optic Glasses or Contact Lenses? G Yes G No If contact lenses, what kind:__________________________________ Type of Frames:____________________________________ Prescription: Right Eye___________ Left Eye_____________ Name of Optician, Optometrist, or Opthalmologist Street Address City, State, Zip Telephone Number Dental Name of Medical Doctor Street Address City, State, Zip Telephone Number 7 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 AUTHORIZATION TO RELEASE MEDICAL RECORDS Missing or Wanted Person's Name Date of Birth Date of Last Contact I am the parent/legal guardian/next of kin of the above-named person and I hereby authorize the release of medical records to assist criminal justice agencies in locating the missing or wanted person. I understand that the term “medical records” means medical, optic, dental, etc. Signature of Parent/Legal Guardian/Next of Kin Date Printed Name Relationship Street Address Telephone Number City, State, Zip 8 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 PERSONAL DESCRIPTORS SCARS, MARKS, TATTOOS, AND OTHER CHARACTERISTICS The following is a list of personal descriptors in logical order, from the head down to the foot area. Please read them carefully and place a check mark (T) in the corresponding box for the descriptor that most closely describes the physical characteristics of the missing person. Artificial (ART) Body Parts and Aids EYES G Artificial right arm (ART R ARM) G Artificial eye, nonspecific (ART EYE) G Artificial elbow joint (ART ELBOW) G Artificial left eye (ART L EYE) G Artificial left elbow (ART L ELB) G Artificial right eye (ART R EYE) G Artificial right elbow (ART R ELB) G Contact lenses (CON LENSES) G Artificial hand, nonspecific (ART HAND) G Glasses (prescription) (GLASSES) G Artificial left hand (ART L HND) G Artificial right hand (ART R HND) EARS G Artificial ear, nonspecific (ART EAR) LEGS G Artificial left ear (ART L EAR) G Artificial leg, nonspecific (ART LEG) G Artificial right ear (ART R EAR) G Artificial left leg (ART L LEG) G Hearing aid (HEAR AID) G Artificial right leg (ART R LEG) G Artificial hip joint, nonspecific (ART HIP) TEETH G Artificial hip joint, left (ART L HIP) G Braces on teeth (BRAC TEETH) G Artificial hip joint, right (ART R HIP) G Gold tooth** (GOLD TOOTH) G Artificial knee joint, nonspecific (ART KNEE) G Silver tooth** (SLVR TOOTH) G Artificial knee joint, left (ART L KNEE) G Upper denture only (DENT UP) G Artificial knee joint, right (ART R KNEE) G Lower denture only (DENT LOW) G Artificial foot (ART FOOT) G Upper and lower denture (DENT UP LO) G Artificial left foot (ART L FT) G Artificial right foot (ART R FT) LARYNX G Artificial Larynx (ART LARYNX) WALKING AIDS G Cane (CANE) SHOULDER G Crutches (CRUTCHES) G Artificial shoulder joint (ART SHLD) G Wheelchair (WHEELCHAIR) G Artificial left shoulder (ART L SHLD) G Artificial right shoulder (ART R SHLD) BRACES G Back brace (BRACE BACK) BREAST G Neck brace (BRACE NECK) G Artificial breast nonspecific (ART BRST) G Brace, one arm, nonspecific (BRAC ARM) G Breast implant, left and right (ART BRSTS) G Brace, left arm (BRAC L ARM) G Breast implant, left (ART L BRST) G Brace, right arm (BRAC R ARM) G Breast implant, right (ART R BRST) G Brace, left and right arms (BRA LR ARM) G Brace, one leg, nonspecific (BRAC LEG) ARMS G Brace, left leg (BRAC L LEG) G Artificial arm, nonspecific (ART ARM) G Brace, right leg (BRAC R LEG) G Artificial left arm (ART L ARM) G Brace, left and right legs (BRA LR LEG) 9 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 Deafness G Deaf, one ear, nonspecific (DEAF EAR) G Deaf, left and right ears (DEAF) G Deaf, left ear (DEAF L EAR) G Deaf-mute (DEAF MUTE) G Deaf, right ear (DEAF R EAR) Deformities EARS ARMS G Cauliflower ear, nonspecific (CAUL EAR) G Crippled arm, nonspecific (CRIP ARM) G Left cauliflower ear (CAUL L EAR) G Crippled left arm (CRIP L ARM) G Right cauliflower ear (CAUL R EAR) G Crippled right arm (CRIP R ARM) G Crippled hand, nonspecific (CRIP HAND) FACE G Crippled left hand (CRIP L HND) G Deviated septum (DEV SEPTUM) G Crippled right hand (CRIP R HND) G Cleft lip (CL LIP) G Crippled finger, nonspecific (CRIP FGR) G Cleft palate (CLEFT PAL) G Crippled left finger (CRIP L FGR) G Mute, person is mute not deaf (MUTE) G Crippled right finger (CRIP R FGR) G Protruding jaw, nonspecific (PROT JAW) G Extra finger(s), nonspecific (EXTR FGR) G Protruding upper jaw (PROT U JAW) G Extra finger(s), left hand (EXTR L FGR) G Protruding lower jaw (PROT L JAW) G Extra finger(s), right hand (EXTR R FGR) G Extra tooth/teeth (EXTR TTH) G Extra tooth/teeth, upper jaw (EXTR U TTH) LEGS G Extra tooth/teeth, lower jaw (EXTR L TTH) G Short leg, nonspecific (SHRT LEG) G Shorter left leg (SHRT L LEG) CHEST G Shorter right leg (SHRT R LEG) G Extra breast, nonspecific (EXTR BRST) G Crippled leg, nonspecific (CRIP LEG) G Extra left breast (EXTR LBRST) G Crippled left leg (CRIP L LEG) G Extra right breast (EXTR RBRST) G Crippled right leg (CRIP R LEG) G Extra center breast (EXTR CBRST) G Crippled foot, nonspecific (CRIP FOOT) G Extra nipple, nonspecific (EXTR NIP) G Crippled left foot, includes clubfoot (CRIP L FT) G Extra nipple, left (EXTR L NIP) G Crippled right foot, includes clubfoot (CRIP R FT) G Extra nipple, right (EXTR R NIP) G Crippled toe, nonspecific (CRIP TOE) G Extra nipple, center (EXTR C NIP) G Crippled left toe(s), includes webbed toes (CRIP L TOE) BACK G Crippled right toe(s), includes webbed toes (CRIP R G Humpbacked (HUMPBACKED) TOE) G Extra vertebra(e), nonspecific (EXTR VRT) G Extra toe(s), nonspecific (EXTR TOE) G Extra cervical vertebra(e) (EXTR C VRT) G Extra left toe(s) (EXTR L TOE) G Extra lumbar vertebra(e) (EXTR L VRT) G Extra right toe(s) (EXTR R TOE) 10 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 Eye Disorders G Blind, one eye, nonspecific (BLND EYE) G Cataract, left eye (CATA L EYE) G Blind, left eye (BLND L EYE) G Cataract, right eye (CATA R EYE) G Blind, right eye (BLND R EYE) G Glaucoma (GLAUCOMA) G Blind, both eyes (BLIND) G Cross-eyed (CROSSEYED) G Cataract, nonspecific (CATARACT) Fractured Bones - FRESH (FRC) HEAD G Wrist, left (FRC L WRST) G Skull (FRC SKULL) G Wrist, right (FRC R WRST) G Nose (FRC NOSE) G Hand, nonspecific (FRC HAND) G Jaw, nonspecific (FRC JAW) G Hand, left (FRC L HAND) G Jaw, upper left (FRC UL JAW) G Hand, right (FRC R HAND) G Jaw, lower left (FRC LL JAW) G Finger(s), nonspecific (FRC FGR) G Jaw, upper right (FRC UR JAW) G Finger(s), left (FRC L FGR) G Jaw, lower right (FRC LR JAW) G Finger(s), right (FRC R FGR) NECK PELVIS G Neck (FRC NECK) G Pelvis, nonspecific (FRC PELVIS) G Pelvis bone, left (FRC LPELVI) SHOULDER G Pelvis bone, right (FRC RPELVI) G Clavicle, nonspecific (FRC CLAVIC) G Clavicle, left (FRC LCLAVI) HIPS G Clavicle, right (FRC RCLAVI) G Hip, nonspecific fractured (FRC HIP) G Shoulder, nonspecific (FRC SHLD) G Hip, left fractured (FRC L HIP) G Shoulder, left (FRC L SHLD) G Hip, right fractured (FRC R HIP) G Shoulder, right (FRC R SHLD) LEGS TORSO G Leg, nonspecific (FRC LEG) G Sternum (FRC STERN) G Leg, left (FRC L LEG) G Rib(s), nonspecific (FRC RIBS) G Leg, upper left (FRC UL LEG) G Rib(s), left (FRC L RIB) G Leg, lower left (FRC LL LEG) G Rib(s), right (FRC R RIB) G Leg, right (FRC R LEG) G Back (FRC BACK) G Leg, upper right (FRC UR LEG) G Spine (FRC SPINE) G Leg, lower right (FRC LR LEG) G Knee, nonspecific (FRC KNEE) ARMS G Knee, left (FRC L KNEE) G Arm, nonspecific (FRC ARM) G Knee, right (FRC R KNEE) G Arm, left (FRC L ARM) G Ankle, nonspecific (FRC ANKL) G Arm, upper left (FRC UL ARM) G Ankle, left (FRC L ANKL) G Arm, lower left (FRC LL ARM) G Ankle, right (FRC R ANKL) G Arm, right (FRC R ARM) G Foot, nonspecific (FRC FOOT) G Arm, upper right (FRC UR ARM) G Foot, left (FRC L FOOT) G Arm, lower right (FRC LR ARM) G Foot, right (FRC R FOOT) G Elbow, nonspecific (FRC ELBOW) G Toe(s), nonspecific (FRC TOE) G Elbow, left (FRC L ELB) G Toe(s), left foot (FRC L TOE) G Elbow, right (FRC R ELB) G Toe(s), right foot (FRC R TOE) G Wrist, nonspecific (FRC WRIST) 11 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 Fractured Bones - HEALED (HFR) HEAD G Wrist, right (HFR R WRST) G Skull (HFR SKULL) G Hand, nonspecific (HFR HAND) G Nose (HFR NOSE) G Hand, left (HFR L HAND) G Jaw, nonspecific (HFR JAW) G Hand, right (HFR R HAND) G Jaw, upper left (HFR UL JAW) G Finger(s), nonspecific (HFR FGR) G Jaw, lower left (HFR LL JAW) G Finger(s), left (HFR L FGR) G Jaw, upper right (HFR UR JAW) G Finger(s), right (HFR R FGR) G Jaw, lower right (HFR LR JAW) PELVIS NECK G Pelvis (HFR PELVIS) G Neck (HFR NECK) G Pelvis bone, left (HFR LPELVI) G Pelvis bone, right (HFR RPELVI) SHOULDER G Clavicle, nonspecific (HFR CLAVIC) HIPS G Clavicle, left (HFR LCLAVI) G Hip, nonspecific (HFR HIP) G Clavicle, right (HFR RCLAVI) G Hip, left (HFR L HIP) G Shoulder, nonspecific (HFR SHLD) G Hip, right (HFR R HIP) G Shoulder, left (HFR L SHLD) G Shoulder, right (HFR R SHLD) LEGS G Leg, nonspecific (HFR LEG) TORSO G Leg, left (HFR L LEG) G Sternum (HFR STERN) G Leg, upper left (HFR UL LEG) G Rib(s), nonspecific (HFR RIBS) G Leg, lower left (HFR LL LEG) G Rib(s), left (HFR L RIB) G Leg, right (HFR R LEG) G Rib(s), right (HFR R RIB) G Leg, upper right (HFR UR LEG) G Back (HFR BACK) G Leg, lower right (HFR LR LEG) G Spine (HFR SPINE) G Knee, nonspecific (HFR KNEE) G Knee, left (HFR L KNEE) ARMS G Knee, right (HFR R KNEE) G Arm, nonspecific (HFR ARM) G Ankle, nonspecific (HFR ANKL) G Arm, left (HFR L ARM) G Ankle, left (HFR L ANKL) G Arm, upper left (HFR UL ARM) G Ankle, right (HFR R ANKL) G Arm, lower left (HFR LL ARM) G Foot, nonspecific (HFR FOOT) G Arm, right (HFR R ARM) G Foot, left (HFR L FOOT) G Arm, upper right (HFR UR ARM) G Foot, right (HFR R FOOT) G Arm, lower right (HFR LR ARM) G Toe(s), nonspecific (HFR TOE) G Elbow, nonspecific (HFR ELBOW) G Toe(s), left foot (HFR L TOE) G Elbow, left (HFR L ELB) G Toe(s), right foot (HFR R TOE) G Elbow, right (HFR R ELB) G Wrist, nonspecific ((HFR WRIST) G Wrist, left (HFR L WRST) Medical Devices G Skull plate (SKL PLATE) G Tube in left ear (TUBE L EAR) G Shunt, cerebral ventricle (SHUNT CERB) G Tube in right ear (TUBE R EAR) G Intramedullary rod (INTRA ROD) G Vascular prosthesis (VASC PROTH) G Tubes in ears, left and right (EAR TUBES) G Shunt, arterial vascular (SHUNT ART) 12 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 G Cardiac pacemaker (CARD PACEM) G Orthopedic screw (ORTH SCREW) G Intrauterine device (IUD) G Staples (STAPLES) G Penile implant (IMPL PENIS) G Wire sutures (WIRE SUTUR) G Colostomy appliances (COLOST APP) G Orthopedic nail or pin (ORTH NAIL) G Orthopedic plate (ORTH PLATE) Missing Body Parts/Organs (MISS) HEAD G Right breast (MISS RBRST) G Eye, nonspecific (MISS EYE) G Lung, nonspecific (MISS LUNG) G Left eye (MISS L EYE) G Left lung (MISS LLUNG) G Right eye (MISS R EYE) G Right lung (MISS RLUNG) G Ear, nonspecific (MISS EAR) G Appendix (MISS APPNX) G Left ear (MISS L EAR) G Gallbladder (MISS GALL) G Right ear (MISS R EAR) G Intestines (MISS INTES) G Nose (MISS NOSE) G Kidney, nonspecific (MISS KID) G Adenoids (MISS ADND) G Kidney, left (MISS L KID) G Tongue (MISS TONG) G Kidney, right (MISS R KID) G Tonsils (MISS TONSL) G Pancreas (MISS PANCR) G Larynx (MISS LRYNX) G Spleen (MISS SPLEN) G Thyroid (MISS THYRD) G Stomach (MISS STOMA) G Ovaries (MISS OVARS) VERTEBRA(E) G Ovary, nonspecific (MISS OVARY) G Missing vertebra(e), nonspecific (MISS VRT) G Left ovary (MISS LOVAR) G Missing cervical vertebra(e) (MISS C VRT) G Right ovary (MISS ROVAR) G Missing lumbar vertebra(e) (MISS L VRT) G Uterus (MISS UTRUS) G Prostate (MISS PROST) ARMS G Penis (MISS PENIS) G Arm, nonspecific (MISS ARM) G Testicle, nonspecific (MISS TES) G Left arm (MISS L ARM) G Left testis (MISS L TES) G Lower left arm (MISS LLARM) G Right testis (MISS R TES) G Right arm (MISS R ARM) G Lower right arm (MISS LRARM) LEGS G Hand, nonspecific (MISS HAND) G Leg, nonspecific (MISS LEG) G Left hand (MISS L HND) G Left leg (MISS L LEG) G Right hand (MISS R HND) G Lower left leg (MISS LLLEG) G Finger(s), nonspecific (MISS FGR) G Right leg (MISS R LEG) G Finger(s), left hand (MISS L FGR) G Lower right leg (MISS LRLEG) G Finger(s), right hand (MISS R FGR) G Foot, nonspecific (MISS FOOT) G Finger joint(s), nonspecific (MISS FJT) G Left foot (MISS L FT) G Finger joint(s), left hand (MISS L FJT) G Right foot (MISS R FT) G Finger joint(s), right hand (MISS R FJT) G Toe(s), nonspecific (MISS TOE) TORSO G Toe(s), left foot (MISS L TOE) G Breast, nonspecific (MISS BRST) G Toe(s), right foot (MISS R TOE) G Breasts (MISS BRSTS) G Left breast (MISS LBRST) 13 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Moles (MOLE) Emergency Response 09/01/2005 HEAD G Finger(s), right hand (MOLE R FGR) G Head, nonspecific** (MOLE HEAD) G Forehead (MOLE FHD) TORSO G Eye, nonspecific (MOLE EYE) G Chest (MOLE CHEST) G Left eyebrow/left eye area (MOLE L EYE) G Breast, nonspecific (MOLE BRST) G Right eyebrow/right eye area (MOLE R EYE) G Left breast (MOLE LBRST) G Ear, nonspecific (MOLE EAR) G Right breast (MOLE RBRST) G Left ear (MOLE L EAR) G Abdomen (MOLE ABDOM) G Right ear (MOLE R EAR) G Back (MOLE BACK) G Face, nonspecific (MOLE FACE) G Cheek, face, nonspecific (MOLE CHK) HIPS G Left cheek, face (MOLE L CHK) G Buttocks, nonspecific (MOLE BUTTK) G Right cheek, face (MOLE R CHK) G Left buttock (MOLE L BUT) G Nose (MOLE NOSE) G Right buttock (MOLE R BUT) G Lip, nonspecific (MOLE LIP) G Hip, nonspecific (MOLE HIP) G Upper lip (MOLE U LIP) G Left hip (MOLE L HIP) G Lower lip (MOLE L LIP) G Right hip (MOLE R HIP) G Chin (MOLE CHIN) G Penis (MOLE PENIS) G Neck (MOLE NECK) G Groin area (MOLE GROIN) SHOULDERS LEGS G Shoulder, nonspecific (MOLE SHLD) G Thigh, nonspecific (MOLE THGH) G Left shoulder (MOLE L SHD) G Left thigh (MOLE L THG) G Right shoulder (MOLE R SHD) G Right thigh (MOLE R THG) G Leg, nonspecific (MOLE LEG) ARMS G Left leg (MOLE L LEG) G Arm, nonspecific (MOLE ARM) G Right leg (MOLE R LEG) G Forearm, nonspecific (MOLE F ARM) G Knee, nonspecific (MOLE KNEE) G Left arm (MOLE L ARM) G Left knee (MOLE L KNEE) G Left upper arm (MOLE UL ARM) G Right knee (MOLE R KNEE) G Left forearm (MOLE LF ARM) G Calf, nonspecific (MOLE CALF) G Right arm (MOLE R ARM) G Left calf (MOLE L CALF) G Right upper arm (MOLE UR ARM) G Right calf (MOLE R CALF) G Right forearm (MOLE RF ARM) G Foot, nonspecific (MOLE FOOT) G Elbow, nonspecific (MOLE ELBOW) G Left foot (MOLE L FT) G Left elbow (MOLE L ELB) G Right foot (MOLE R FT) G Right elbow (MOLE R ELB) G Ankle, nonspecific (MOLE ANKL) G Wrist, nonspecific (MOLE WRS) G Left ankle (MOLE L ANK) G Left wrist (MOLE L WRS) G Right ankle (MOLE R ANK) G Right wrist (MOLE R WRS) G Toe(s), nonspecific (MOLE TOE) G Hand, nonspecific (MOLE HAND) G Toe(s), left foot (MOLE L TOE) G Left hand (MOLE L HND) G Toe(s), right foot (MOLE R TOE) G Right hand (MOLE R HND) G Finger, nonspecific (MOLE FGR) G Finger(s), left hand (MOLE L FGR) For entering agency information: ** Be specific about the location, if possible. Needle ("Track") Marks (NM) HIPS G Shoulder, nonspecific (NM SHLD) 14 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Needle ("Track") Marks (NM) cont. Emergency Response 09/01/2005 G Left shoulder (NM L SHLD) G Hip, nonspecific (NM HIP) G Right shoulder (NM R SHLD) G Left hip (NM L HIP) G Right hip (NM R HIP) ARMS G Arm, nonspecific (NM ARM) LEGS G Left arm (NM L ARM) G Thigh, nonspecific (NM THIGH) G Arm, upper left (NM UL ARM) G Left thigh (NM L THIGH) G Arm, lower left (NM LL ARM) G Right thigh (NM R THIGH) G Right arm (NM R ARM) G Leg, nonspecific (NM LEG) G Arm, upper right (NM UR ARM) G Left leg (NM L LEG) G Arm, lower right (NM LR ARM) G Right leg (NM R LEG) G Elbow, nonspecific (NM ELBOW) G Knee, nonspecific (NM KNEE) G Left elbow (NM L ELB) G Left knee (NM L KNE) G Right elbow (NM R ELB) G Right knee (NM R KNE) G Wrist, nonspecific (NM WRIST) G Calf, nonspecific (NM CALF) G Left wrist (NM L WRIST) G Left calf (NM L CALF) G Right wrist (NM R WRIST) G Right calf (NM R CALF) G Hand, nonspecific (NM HAND) G Ankle, nonspecific (NM ANKL) G Left hand (NM L HND) G Left ankle (NM L ANKL) G Right hand (NM R HND) G Right ankle (NM R ANKL) G Finger(s), nonspecific (NM FGR) G Foot, nonspecific (NM FOOT) G Finger(s), left hand (NM L FGR) G Left foot (NM L FOOT) G Finger(s), right hand (NM R FGR) G Right foot (NM R FOOT) G Toe(s), nonspecific (NM TOE) HIPS G Toe(s), left foot (NM L TOE) G Groin (NM GROIN) G Toe(s), right foot (NM R TOE) G Penis (NM PENIS) G Buttock, nonspecific (NM BUTTK) G Left buttock (NM L BUTTK) G Right buttock (NM R BUTTK) Other Physical Characteristics G Bald/balding (BALD) G Cleft chin (CLEFT CHIN) G Hair implants (HAIR IMPL) G Pierced lip, nonspecific (PRCD LIP) G Pierced eyebrow, nonspecific (PRCD EYE) G Pierced upper lip (PRCD ULIP) G Pierced left eyebrow (PRCD L EYE) G Pierced lower lip (PRCD LLIP) G Pierced right eyebrow (PRCD R EYE) G Pierced tongue (PRCD TONGU) G Pierced ears (PRCD EARS) G Stutters (STUTTERS) G Pierced left ear (PRCD L EAR) G Pierced nipple, nonspecific (PRCD NIPPL) G Pierced right ear (PRCD R EAR) G Pierced left nipple (PRCD L NIP) G Pierced ear, one, nonspecific (PRCD EAR) G Pierced right nipple (PRCD R NIP) G Pierced nose (PRCD NOSE) G Pierced abdomen (PRCD ABDMN) G Freckles (FRECKLES) G Pierced back (PRCD BACK) G Dimples, face (DIMP FACE) G Pierced genitalia (PRCD GNTLS) G Dimples, cheek, face (DIMP CHEEK) G Transsexual** (TRANSSXL) G Dimples, left cheek, face (DIMP L CHK) G Transvestite (TRANSVST) G Dimples, right cheek, face (DIMP R CHK) G Dimples, chin (DIMP CHIN) For entering agency information: 15 251 Appendix F. NCIC Missing Person File Data Collection Entry Guide Agency Case #________________ Working Draft Released For Emergency Response 09/01/2005 ** Miscellaneous Field should indicate what the individual was at birth and what they are at the time the record is entered into NCIC. For example, born male but had surgery and is now a female. Scars HEAD G Finger(s), right hand (SC R FGR) G Head, nonspecific** (SC HEAD) G Forehead (SC FHD) TORSO G Face, nonspecific** (SC FACE) G Chest (SC CHEST) G Cheek, nonspecific (SC CHK) G Breast, nonspecific (SC BREAST) G Left cheek (SC L CHK) G Left breast (SC L BRST) G Right cheek (SC R CHK) G Right breast (SC R BRST) G Pockmarks (POCKMARKS)
