NNPCL GRC_Policy Management Proccesses_Introduction.pdf

NNPC Limited Policy Management Processes and Procedures 1.0 Introduction 1.1 Background This document outlines NNPC Limited’s policies for development, renewal and retirement (if necessary) of its policies and process. It also explains the governance and accountability structures with respect to N...

NNPC Limited Policy Management Processes and Procedures 1.0 Introduction 1.1 Background This document outlines NNPC Limited’s policies for development, renewal and retirement (if necessary) of its policies and process. It also explains the governance and accountability structures with respect to NNPC Limited’s policies. This document captures the governance process for policies approved by NNPC Limited’s Board and Management. 1.2 Objective The objectives of this document are to: a. Provide an instruction guide to the development of policies and process across NNPC Limited b. Provide a standard template/format for documentation of policies and process c. Ensure that all changes to policies are tracked and create accountability for those changes 1.3 Structure of the Policy The Policy contains a high-level Mandate, the SIPOC (Supplier-InputProcesses-Output-Customers) Model, and Relationship Map for the Efficiency Function. This is followed by 2 core chapters (processes), each of which is organised in line with the following structure: Page 3 of 347 NNPC Limited Policy Management Processes and Procedures  Introduction: Gives an overview and scope of the process and sets out the key sub-processes covered.  Objectives: States the main purposes that the process intends to accomplish.  Policies: Outlines the main operating policies guiding the execution of various activities and tasks.  Procedures: Provides a detailed breakdown of the main activities in the process, including tasks, responsibilities and job aids/tools.  Input and Output Documents: Outlines the documents that serve as inputs into the process, the outputs and key reports generated.  Key Performance Indicators: Sets the performance measures used to determine the efficiency and effectiveness of the processes.  Process Flow Map: Provides a pictorial summary of the outlined procedures 1.4 Compliance Compliance with this manual is mandatory for all users. Any significant act of non-compliance may be considered an act of misconduct. However, there may be exceptional circumstances, where it is impracticable to comply with a particular policy or procedure. In such instances, a prior written waiver will be required from the Head of the Function. Where the need arises, the GCEO is authorized to grant exceptions to the application of this policy, and thereafter seek ratification from the NNPC Limited Board. Where the need arises, the GCEO is authorized to grant exceptions to the application of this policy, and thereafter seek ratification from the NNPC Limited Board. Page 4 of 347 NNPC Limited Policy Management Processes and Procedures 1.5 Users This manual applies to all employees of NNPC Limited. 1.6 Updates to the Policy It is intended that this policy will be updated every two (2) years, unless there is a specific requirement for an immediate revision in line with changes in NNPC Limited’s business. Such updates will be duly communicated to all relevant departments. Page 5 of 347 NNPC Limited Policy Management Processes and Procedures NNPC Limited Policy Management Processes and Procedures Page 7 of 347 NNPC Limited Policy Management Processes and Procedures Page 8 of 347