MODULE-CDI-5.docx

***Course Information*** **1. Course Code** CDI-5 **2. Course Unit** 3 units **3. Course Name/Title** Technical English 1 (Investigative Report Writing and Presentation) **4. Course Description** This course aims to provide students with the necessary skills and knowledge in investigative re...

***Course Information*** **1. Course Code** CDI-5 **2. Course Unit** 3 units **3. Course Name/Title** Technical English 1 (Investigative Report Writing and Presentation) **4. Course Description** This course aims to provide students with the necessary skills and knowledge in investigative report writing. It focuses on teaching the structure and format of creating reports. The course covers the fundamentals and styles of report writing, including different forms and contents of police reports. Students will learn about simple legal forms and how to handle standard police forms. They will also be taught the technique sequences of documenting blotter crimes and preparing arrest and crime reports. Additionally, the course will cover the basics of record management and the decimal system of reports and document filing. Students will study uniform crime reports and understand the importance of caring for and safeguarding confidential files. They will also learn about criminal statistics and wanted forms. Furthermore, the course will introduce students to the follow-up control system and electronic processing in investigative report writing. This will provide them with the necessary skills to effectively utilize technology in their reporting tasks. Overall, this course is designed to equip students with the essential skills and knowledge needed to excel in investigative report writing, specifically in the context of law enforcement. **5. Time Frame** 30 hours **6. Objectives** **A. GENERAL:** The students will be evaluated based on their ability to write a comprehensive Police Report. **B. SPECIFIC OBJECTIVES:** - Enhance communication skills; - Develop an understanding of legal terminologists; - Improve legal writing skills, and promote accuracy and attention to detail; - Enhance critical thinking, and legal search skills; and - Accomplish case folder with complete attachment; **C. COURSE OUTLINE:** - Introduction to Police Reports, Definition and purpose of Police Reports, Importance and goals of Police Reports, Classification of Police Reports; - Basic Police Reports, Elements of a basic Police Report, writing a basic Police Report, Memorizing the Miranda warning; - Investigative Police Reports, Elements of an investigative Police Report, writing an investigative Police Report, utilizing the tools of an investigator in gathering facts; - Application of Investigative Techniques, gathering facts using standard methods, recording investigative data accurately, utilizing technology in investigative work; **D. TEACHING METHODS:** - Lectures to introduce and explain concepts; - Group discussions and case studies to analyze and apply concepts; and - Hands-on activities and exercises to practice writing Police Reports **E. ASSESSMENT METHODS:** - Written exams to test understanding of concepts and classification of reports - Practical exercises to assess writing skills and application of investigative techniques - Group projects to evaluate project proposal writing abilities - Class participation and engagement in discussions and activities **MODULE 1: TECHNICAL REPORT WRITING FOR CRIMINAL JUSTICE EDUCATION** **1. INTRODUCTION TO TECHNICAL WRITING** a\. The Significance of Technical Writing b\. Definition of Technical Writing c\. Basic Principles of Good Technical Writing d\. Purposes and Subject of Technical Writing e\. Qualities of a Good Technical Report **1.1** **BASIC PRINCIPLES OF GOOD TECHNICAL WRITING** Good technical writing is not an instant process, it does not happen overnight, because it requires effort and training on the part of the writer to produce a good output. These principles are enumerated as follows: a\. The writer of a report must have a specific reader or group of readers in mind. c\. He must use specific, single, concrete words and familiar language that will not be misinterpreted. d\. He must make his report very presentable in format. The layout must conform with the standard forms of writing. **1.2 QUALITIES OF A GOOD TECHNICAL REPORT** Not only does a technical writer is required to have good writing skills, but also his technical reports must have good qualities that are appropriate and relevant. Brevity, clarity, completeness, and accuracy are the essential qualities to achieve this. a\. Brevity -- this is the quality of writing that is characterized by the shortness or briefness of the writing material; this is achieved through the presentation of ideas in a short but complete manner. b\. Clarity -- this is a condition of writing where ideas are simplified by making it easier for the readers to understand. This is achieved by providing further examples, illustrations, or diagrams to clarify the text. A conscientious writer considers that not all readers are well-versed with specific terminologies, it is his responsibility to convey his ideas as clearly as possible. c\. Completeness -- this is a quality of writing where the ideas in the paragraph are entirely and free from inconsistencies and errors in any form. A good writer is aware that one of his objectives is to present information that is entirely complete. d\. Accuracy -- this refers to the exactness and correctness of writing, as this is a result of precision, conformity to grammar, and adherence to writing standards. An effective writer is someone who is not only good at presenting his ideas but also accurate in conveying all the complete facts. A well-written report is a product of an accurate writer. **1.3 Elements of Crime** 1\. Murder; 2\. Homicide; 3\. Robbery; 4\. Theft; 5\. Qualified Theft; 6\. Malicious Mischief; 7\. Physical Injury (Slight, Less Serious, Serious); and **2. TERMINOLOGY USED IN LEGAL FORMS** **Affiant** - completing the affidavit puts the knowledge statement must name the parties involved in the case. **Affidavit** - a sworn statement a person makes before a notary or officer of the court outside of the court asserting that certain facts are true to the best of that person\'s knowledge. Affidavits by both plaintiff/prosecution and defense witnesses are usually collected in preparation for a trial. Should be clear, concise, detailed, and written in the first-person point of view. It must include the date, time, and any other items relevant to the case. **Judicial affidavit** - refers to the written statement of an assertion, facts, or circumstances relative to an incident that takes place on a given time, date, and place; serves as evidence to the veracity of facts and information and is required for court proceedings. **Judicial affidavit** - refers to the written statement of an assertion, facts, or circumstances relative to an incident that takes place on a given time, date, and place; serves as evidence to the veracity of facts and information and is required for court proceedings, It also is a document that recites facts pertinent to criminal proceedings **Technical report** - a written narrative or a step-by-step or chronological sequence of events that transpire in a given time, date, and place. **Investigator** - can be the best law enforcement officer that public policing and law enforcement can have if he or she can make a credible and sustainable investigation. **Modus Operandi** - or the methods of operations employed by the criminals in committing the crime is often the most newsworthy aspect of the crime even when it was not successful. **Special report** - is written in neutral diction, and in the dispassionate univocal that is capable of testifying the law enforcement officer's ability. **Special report** - is done either because one feels he or she has some reporting to do or a lower law enforcement office is obligated based on the directive or instructions from the higher law enforcement offices. **Victim** - is the aggrieved party or any person who is acted upon on and usually adversely affected by an over-criminal act of another person through commission or omission, and which is defined and penalized by the revised penal code and special laws **Arrest** - is the taking of a person into custody for him to answer for the alleged commission of an offense. **Arresting Officer** - a law enforcement officer who is taking a person into custody for the said person to be bound to answer for the commission of an offense. **Arrest and Booking Sheet** - refers to the documents that must be prepared by the arresting law enforcement officer and duty investigator. **Booking** - refers to the process that records and documents the information surrounding the arrest of the suspect and shall include among others the following: recording of the arrest in the blotter, pat-down search, medical examination, taking of the suspect's personal information, taking of the fingertips or ten-prints, taking of photographs or mug-shots, and the lock-up of the suspect **Booking Forms** - are the set of standards required to be filled out by the arresting officer, investigator, complaint desk officer, duty officer, property custodian, fingerprint technician, and jailer in the booking of the suspect. They include the following forms: arrest and booking sheet, request for medical and physical examination of arrested suspect form, mug shot form, turn-over of arrested suspect form, and suspect's personal property receipt form. **Complaint** - is an accusation in writing, charging a person of an offense or crime, subscribed by the offended party, any peace officer or employee of the government or governmental institution in charge of the enforcement of the law violated. **Complaint** - a party or any person who makes a complaint or files formal charges in a court of law. **Crime Scene Investigation (CSI)** -- is a comprehensive inquiry of a crime by conducting systematic procedures or various investigative methodologies that involve recovery of physical and testimonial evidence to identify the witnesses and arrest of preparatory (s) for prosecution. CSI shall technically commence upon the arrival of the First Responders and concludes with the lifting of the police line and release of the crime scene by the Investigator-on-Case (IOC). **First Responder** - who are mandated and expected to be the first to respond to calls for assistance in cases of incidents or crime. They generally refer to police officers who have jurisdiction over the area where the incident or crime takes place, and they will proceed to the crime scene to help the victim and to protect and secure the incident scene. **Criminal Investigator** - is a law enforcement officer who is tasked to investigate all criminal cases as provided for, and as embodied under the Revised Penal Code, and special laws; a law enforcement officer who is professionally well-trained, disciplined, and experienced in the field of criminal investigation's duties and responsibilities. **Incident Record Form** - is a form to be filled out by the complaint or victim. Once it is signed and acknowledged by the complaint desk officer and local law enforcement executive, or by his or her representative, the data provided by the complainant or client in the IRF shall be entered and recorded in the police blotter. **Investigator-on-Case (IOC)** - refers to any law enforcement officer who is duly designated or assigned to conduct the inquiry on the crime by following a systematic set of procedures and methodologies to identify witnesses, recover evidence, and arrest and prosecute the perpetrators. The IOC shall assume full responsibility for the crime scene during the conduct of the crime scene investigation. **Duty Investigator (DI)** - refers to any law enforcement officer who is duly designated or assigned to conduct an inquiry into the crime by following a systematic set of procedures and methodologies to identify witnesses, recover evidence, and arrest and prosecute the perpetrators. **Blotter** - is the daily written records of events such as arrests in a police station; a record or log of all types of police dispatches containing the WHO, WHAT, WHEN, WHERE, WHY, and HOW of information. Complaints and reports of crime incidents are also recorded in this blotter. **Blotter** - as defined in the PNP Manual, Revised 2010, is a logbook that contains the daily registry of all crime incident reports, official summaries of arrests, and other significant events reported in the police station **Suspect** - is an individual who is pointed to by the victim or witness to have committed the crime in question. The subject person is not considered a criminal unless his conviction is officially pronounced by the court of justice. **Investigation** - is one of the three basic functions of the law enforcement agency in addition to crime prevention and control. **Investigation report** - is a document written to inform a concerned party about a certain incident that has occurred and the actions that might be taken regarding the situation. Is considered an internal communication, and it is addressed to the law enforcement executive, signed by the investigator-on-case (IOC), and noted by the Chief, Station Investigation Section (C, SIS) of the police unit or law enforcement agency, it usually follows the inspectorate General (IG) prescribed format, with little modification. **Criminal complaint** - is a sworn written statement charging a person of an offense, subscribed by the offended party, any peace officer, other public officials, or employees of the government or governmental institutions charged with the enforcement of the law violated. **Referral letter** - as it is used in technical report writing, is the act of officially transmitting a criminal complaint to the prosecutor's office to endorse a criminal case or violation of law that has been investigated by the police or law enforcement agencies, requesting for the conduct of inquest proceeding or preliminary investigation by the prosecuting fiscal. **3. POLICE BLOTTER** A Police Blotter is a record of daily events occurring within the territories and jurisdictions of a given police unit or command. it contains material details concerning the event for legal, and statistical purposes **3.1 What are the contents of the entry?** The entry in the police blotter should answer the following questions: a\. Who b\. What c\. Why d\. Where e\. When f\. How g\. Disposition of the case **3.2 How are you going to answer the 5W\'S AND 1H?** In answering the 5W\'s and 1H and the case disposition all details about the event, including: a\. The name of the suspect; b\. The name/s of the victim; c\. The eyewitnesses, if any; d\. The nature of the action or offense; e\. The possible motive; f\. The place; g\. The date and the time of occurrence h\. The significant circumstances that aggravate or mitigate the event or the crime should be entered along with; i\. The identity of the officer; j\. To whom the case was assigned; k\. Officer-on-the case; l\. The status of the case m\. The following are the incidents or transactions that are to be entered in the police blotter: **3.3 Procedures for making entries in the police blotter** 1\. All entries in the police blotter shall be handwritten in a clear, concise, and simple manner but must answer as far as practicable, the 5W\'s and 1H 2\. Only facts are entered in the blotter. 3\. No erasures shall be made on the entries. Corrections are made by drawing a horizontal line over such words or phrases and the actual entry initiated by the police officer making the correction. 4\. A ball pen or pen with blue, black, or blue-black ink is used for making the entries. 5\. Misrepresentations in the blotter or any attempt to suppress any information is punishable criminally and administratively. 6\. All entries must be legibly written in longhand and consecutively numbered. 7\. Every page of the blotter shall be consecutively or chronologically filled in. No line or space shall be left blank between any two entries. 8\. Any development of the case to be reflected in the blotter should be a new entry at the time and day it was reported. A reference to the previous entry number of the case however should be made. 9\. During every shift, the Duty Sergeant, under the supervision of the Duty Officer or Complaint Desk Officer, shall make the actual entries on the blotter, and at the end of their tour of duty, both the Duty Sergeant and Duty Complaint Desk Officer shall sign the blotter. **4. LEGAL FORMS** **What are Legal Forms?** Legal form is a prototype of an instrument to be employed in a legal transaction or a judicial proceeding that includes the primary essential matters, the appropriate technical phrases or terms, and any additional material required to render it officially accurate, arranged in suitable and systematic order, and conducive to adaptation to the circumstances of the particular case. These could be in the forms of Acknowledgement and Jurat, Affidavits, and Complaints in Criminal Cases. Official notices may also be considered as legal forms such as Summons, Appearance Notice, Subpoena, Warrant of Arrest, and Search Warrant **Importance of Legal Forms** The memory of people is short. Parties to a verbal agreement often disagree as to what they have agreed on several months or years after they have entered into a verbal agreement. To avoid such a situation and to have a clear guide and evidence of the terms they have agreed, lawyers, or even the parties themselves, request a written agreement for their contract or legal transaction. Moreover, form is important when the law requires a document or other special form. And when the law requires that a contract be in some form so that it may be valid or enforceable, or that a contract be provided a certain way, that requirement is absolute and indispensable. In the same way, judicial proceedings make use of forms as documentary requirements and evidence for these proceedings, containing therein legally binding information. **4.1 Sworn Statement - the** document contains facts that are relevant to a legal proceeding. Similar to affidavits, however, they are not required to be signed, witnessed, or sealed by a notary public instead, the person making the statement signs a paragraph at the end of the document. **4.1.1 What are the contents of a sworn statement (Question and Answer)?** a\. Preliminary statement; d\. The office and address where the statement is being taken; **4.1.2 What are the contents of a sworn statement (Narrative)?** a\. Caption; witnessed and signed by a notary public or other law official authorized to do so. Legally binding and the person signing is subject to be charged with perjury if the affidavit contains false information. **4.2.1 What are the contents of the affidavit of complaint?** a\. Caption; a. Subscribed NPS Investigative Data form b. SS of complainant c. SS of witnesses **LEARNING ACTIVITIES:** **Learning Activity No. 1** 1\. Basic Report Writing (10 Points) 2\. Familiarization of Legal Terminologies. a\. Identification (10 Points) **Learning Activity No. 2** 1\. Familiarization of Blotter a\. Initial Blotter Making (10 Points) b\. Blotter Making, Shooting Incident (10 Points) c\. Blotter Making, Robbery Incident (10 Points) d\. Blotter Making, Suspect is arrested (10 Points) **Learning Activity No. 3** 1\. Familiarization of Legal Forms a\. Making Affidavit of Complaint (10 Points) b\. Making Affidavit of Witness/es (10 Points) c\. Making Affidavit of Arresting Officer/s (10 Points) d\. Attachments of Case Folder (10 Points) **Learning Activity No. 4** 1\. Submission of Case Folder with Complete Attachments (50 Points) **(By Group)** 2\. Case Folder Defense (50 Points) **(Individual)**