Module-21-Managing-implementation (2).docx

**Managing Implementation** Importance of managing implementation Examples of Managing Implementation: - Planning: Setting clear milestones and deadlines for each phase of the launch. - Resource Allocation: Assigning tasks to team members such as developers, marketers, and customer s...

**Managing Implementation** Importance of managing implementation Examples of Managing Implementation: - Planning: Setting clear milestones and deadlines for each phase of the launch. - Resource Allocation: Assigning tasks to team members such as developers, marketers, and customer support. - Execution: Overseeing the development process, ensuring the software is built according to specifications, and managing the marketing campaign. - Monitoring: Tracking progress through regular updates and adjusting plans as needed based on performance and feedback. - Problem-solving: Addressing any issues that arise such as technical bugs or marketing delays. - Evaluation: Assessing the success of the launch against the initial goals and making improvements for future projects. Project Implementation Phase may include Approaches to Project Implementation Factors affecting project implementation - Political Commitment - Simplicity of design - Good management - Involvement of beneficiaries/ community Factors/Problems that lead *to fail*ure of projects: - Financial problems - Management problems - Technical problems - Political problems Factors affecting project implementation - Poor scheduling of projects leading to delays in implementation - Misallocation of funds - Delay/lack of counterpart funding - Lack of accountability and transparency - Bureaucracy in decision making - Selfishness/favoritism by some project manager - Weak monitoring system - Natural calamities - Lack of teamwork - Lack of incentives for implementers - Policy changes Importance of understanding the factors affecting project application Managing Project Implementation Recruitment of consultants Managing Project Implementation *Procurement process:* 1. Identify Needs: The company's office manager identifies a need for new computers and printers to upgrade outdated equipment. 2. Define Specifications: The office manager works with the IT department to define the technical specifications for the computers and printers, including performance requirements and features. 3. Source Suppliers: The procurement team researches potential suppliers and gathers a list of companies that offer the required equipment. 4. Solicit Proposals: The team sends out a Request for Proposal (RFP) or Request for Quotation (RFQ)to the identified suppliers, asking them to submit their bids. 5. Evaluate Proposals: Once the proposals are received, the procurement team reviews and compares them based on criteria such as cost, quality, delivery time, and support services. 6. Negotiate Terms: The procurement team negotiates terms and conditions with the selected supplier, including pricing, payment terms, and warranty details. 7. Award Contract: After negotiations, a contract is awarded to the chosen supplier. The contract is signed by both parties. 8. Receive and Inspect Goods: The office equipment is delivered and inspected to ensure it meets the specifications and quality standards. 9. Manage and Monitor: The procurement team monitors the supplier's performance, ensuring timely delivery and addressing any issues that arise. 10. Payment and Record Keeping: The company processes payment according totheagreedtermsandmaintainsrecordsofthetransactionforfuturereference and audits. Project implementation structure - Establish a measurement system - Measure results of work schedule progress, budget, compliance with technical specifications, and resource - Report the results - Predict results of deviations - Implement action to correct deviations - Continue to review procedures - Monitor and evaluate performance - functional managers - flexible use of staff - operation and maintenance of a core project team - simultaneous operation of the functional organization and the project The project manager undertakes the following for implementing the project 1. set up the project office 2. organize the project management staff 3. allocate duties and responsibilities to staff 4. establish information and accounting systems 5. commence the project activities [Organizing the project management office] [Recruiting and train personnel] **Supervising construction of works or installation of Equipment** **Executing project Covenant** **Project monitoring and control** **The project manager should continue to:** - - - - - - - - **Project Commissioning and Completion** **Project evaluation** **Project recycling** The Takeaway: