CSE316 CS Elective 1 Project Management PDF

CSE316 – CS Elective 1 Project Management  Module 1 - The Importance of Project Management Course Description  The prepared course of study is primarily designed to equip the learners with fundamental concepts and principles of project management. It is designed to exposed learners to...

CSE316 – CS Elective 1 Project Management  Module 1 - The Importance of Project Management Course Description  The prepared course of study is primarily designed to equip the learners with fundamental concepts and principles of project management. It is designed to exposed learners to initiate, plan, execute, monitor, control, and close projects effectively.  These topics should serve as a tool for students to develop and practice good management and organizational skills for any project they handle or be a part of. Program Learning Outcomes 1. Define Project Management: Students will be able to define project management and explain its importance in achieving organizational goals. 2. Initiate Projects: Students will be able to identify project stakeholders, define project objectives, and develop a project charter. 3. Plan Projects: Students will be able to create a project scope statement, develop a work breakdown structure (WBS), create a project schedule using tools like Gantt charts, and identify project risks and develop risk management plans. Program Learning Outcomes 4. Execute Projects: Students will be able to implement project plans, manage project resources, and communicate effectively with project team members and stakeholders. 5. Monitor and Control Projects: Students will be able to monitor project progress, identify deviations from the plan, implement corrective actions, and manage changes effectively. 6. Close Projects: Students will be able to close out projects by obtaining formal acceptance from stakeholders, documenting lessons learned, and conducting project reviews. What is a Project? Definition of Project A project is a planned set of tasks to attain a particular outcome, such as learning new information or creating something new. Business projects achieve specific business objectives, align with a company's business strategy, and fall into different categories according to content or purpose. Unlike business operations, business projects are not repeatable and have a defined end date. Types of projects Manufacturing Infrastructure Technology Civil Engineering Business What is the life cycle of a project? 1.Initiation 2.Planning 3.Execution 4.Monitoring 5.Closure Key Project Terms  Deliverable  Project scope  Resource  Dependency  Stakeholder  Milestone The Importance of Project Management What is project management? Project management is the process of using knowledge, methods and tools to complete projects successfully. Many companies use project management processes in various industries, including technology, construction and manufacturing. Specific phases in the Project Management  process Initiating: During this phase, clients or leading stakeholders define the project requirements. They conduct research to determine if the project's return on investment (ROI) is greater than the risks.  Planning: In this phase, a project manager typically describes the scope of the project. This phase includes gathering and analyzing the project requirements, determining potential risks and creating steps to complete the project successfully. Specific phases in the Project Management  process Executing: This phase begins the work of the project. A project manager delegates tasks, and teams execute the project as defined in the planning phase.  Monitoring: During this phase, the project manager ensures the project is progressing on time and within budget. They monitor the project and make adjustments as needed. Specific phases in the Project Management process  Closing: In the final phase, the project team delivers a finished product to the clients or stakeholders. After the client or stakeholder approves the product, teams evaluate the project, identify successes and reflect on areas for potential improvements. Importance of Project Management Companies use project management to achieve results in a measured, focused and predictable way. Project management processes can help project managers and their teams organize complex plans, minimize potential risks and produce high-quality results within budget and on schedule. Key Benefits of Project Management  Defines the project scope Projects, especially ones that last months or years, can be challenging for teams to manage because they may involve many complex tasks. Project management involves defining the project scope so teams can follow specific deadlines for each task. With a clear scope and strict deadlines, teams can stay focused on the objective and complete goals successfully. Key Benefits of Project Management  Controls quality An important part of project management is delivering a quality project on time and in full to meet the specified requirements. To deliver a satisfactory project, a project manager closely monitors their team's progress and quality of work. A project manager oversees their team's work, identifies any obstacles that may affect the quality and finds acceptable solutions to ensure the final product meets the standards and requirements. Key Benefits of Project Management  Minimizes risks The first phase of project management involves evaluating whether the risks of a project outweigh the benefits. If a company chooses to continue with a project, a project manager completes a risk analysis and develops plans to minimize potential challenges. If a problem occurs during a project, the project manager can implement strategies to lessen the impact of the risk and keep the project progressing. Fewer risks ensure a timely and successful project. Key Benefits of Project Management  Lowers project costs During the planning phase, project managers and stakeholders establish a budget for the project. Having a thorough budget helps project managers reduce costs by knowing exactly how much they can spend on resources. Additionally, once a project team or department creates cost-effective project management phases, they can reuse the processes in future projects. Key Benefits of Project Management  Promotes teamwork Collaboration helps teams work together to achieve their shared goals during a project. When team members work together on various tasks, they can improve their productivity and finish projects by their deadlines. Effective teamwork also allows groups to draw on the strengths of each individual, which can make workflows more efficient. Key Benefits of Project Management  Maximizes resources It's important for a project manager to allocate resources effectively to meet deadlines and stay within a budget. Resources may include a project team's time or related project costs, such as travel, tools and materials. A large part of project management defines the resources necessary to complete a project and forms a plan to use them correctly. By completing a project on time, teams can begin work on other projects quickly, which can help maximize resources. Key Benefits of Project Management  Encourages continuous learning During the closing phase, project managers and their teams reflect on the project. They hold post-project meetings called retrospectives where they discuss the process, successes and setbacks. Retrospective meetings are an ideal time for team members to document their strengths and areas where they can improve. Project managers can use this feedback for future projects and share it with other teams to help them develop efficient project management processes.