Missing Juvenile Investigation Follow-Up Guidelines PDF

CIllEF OF DETECTIVES NOT!~E October 9,2019 8.3 TO: All Sworn Personnel FROM: Chief of Detectives SUBJECT: MISSING JUVENILE INVESTIGATION FOLLOW-UP GUIDELINES The pwpose of this Notice is to remind Department personnel of the investigative follow-up guidelines involving missing juvenile inve...

CIllEF OF DETECTIVES NOT!~E October 9,2019 8.3 TO: All Sworn Personnel FROM: Chief of Detectives SUBJECT: MISSING JUVENILE INVESTIGATION FOLLOW-UP GUIDELINES The pwpose of this Notice is to remind Department personnel of the investigative follow-up guidelines involving missing juvenile investigations. The attached guidelines and checklist were developed in collaboration with Detective Support and Vice Division and Juvenile Division to assist Area detectives and investigators in conducting timely missing juvenile follow-up investigations. These changes update Chief of Detectives Notice dated Deceniber 31,2013, titled "Missing Juvenile Investigation Follow-Up Guidelines." If you have any questions regarding this Notice, please contac~ Juvenile Division at (213) 486-0570. APPROVED: I BOB GREEN, Deputy Chief Chief of Staff Office of the Chief of Police Attachment DISTRIBUTION "Bu MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS JUVENILE'S NAME: _ - - - - - - - - - AGE: _ DR NO.: _ UPON INITIAL AsSIGNMENT [J Check NECS system to confirm if juvenile is still missing. If so, conduct a NECS Master Inquiry Check (MI) [J Ensure that a copy of the missing juvenile teletype and broadcast is attached to the original report. This is done so the name and descriptive information in the NCIC entry can be compared to the original report and verified with the reporting party to catch entry errors, as well as an audit document for the two-hour NCIC requirement. [J Ensure that a MBe on the Lookout- (BOLO) teletype was completed at time of original missing and attached to report. If not, have one created by contacting the respective Area records unit or FAX it to R&I Warrant and Teletype Unit at: (213) 486-8277. CONTACT PARENT/REPORTING PARTY [J Contact the Person Reporting (P/R) and obtain additional information. [J Verify the correct spelling of the entire name, DOB, race, and sex with the P/R. Double check this information with the information in the NCIC entry. If an error is found the investigative officer (110) should access the NECS Missing Update Persons System (MUPS) and make the necessary corrections to the original entry. [J Provide the DR number and case 1I0's contact information to the parent or P/R. [J Contact and register the missing juvenile with the following organizations: • • • [J NCMEC: 1-800-THE-LOSTe (1-800-843-5678) State of California Missing Persons Clearinghouse: (800) 222-3463 (24fl) NAMUS: www.Namus.gov-This is an online registration website only, no live agent. Provide the US Govemment for handbook parents/guardians of missing juveniles called, "When Your Child Is Missing: A Family Survival Guide, Fourth Edition. - The handbook is available in English and Spanish and can be downloaded from the intemet (114 pages). The document can be found on the intemet by searching on the title. CJ Confirm with parent or PIR that the original reporting officer provided them with a DOJ Dental/SkeletallPhotograph Release, DOJ Form No. BCIA-4048 (LAPD Forms - search word "dental"). This form mandates that the parent or P/R take the form to the juvenile's dentist/doctor, obtain dental and skeletal records, and return them to the assigned LAPD investigator. If not provided by the parent, the form must be provided by the case investigator. Obtain any additional information that may assist the investigator. Did parent/reporting party confirm receipt of DOJ Form BCIA-4048: Yes No (CltcleOne) If not, document the date it was provided by investigator and the name of the parent to whom it was given. Date: Updated March 2015 ,Name of Person Form Provided to: Page 11 _ MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS INITIAL RECORD CHECKS The following systems should be initially checked to help find the juvenile and/or obtain additional background information on juvenile. [J CCHRS: To determine whether the juvenile is in-custody [J JNAM: 601/602 WIC - To determine prior arrests and probation status [J JNAM: 300 WIC - To determine foster care status, dependency status, and DMV record [J DCTS: Locate and review past missing person or other reports that may involve the juvenile [J Lexis NexuslPalantir queries [J Social Networking: Facebook, etc., for any recent activity or leads [J Probation Department: On probation? Yes If so, OPO assigned: [J No (CIrcle One) Office Phone _ Department of Children and Family Services (DCFS) - Conduct check with OCFS Worker. Assigned DCFS Worker: . Office Phone _ NOTIFICATIONS AND INITIAL FOLLOW-UP CONTACTS WITH CORONER AND MORGUE The initial reporting officer is required to make contact with the coroner; however, a follow-up call should be made by the investigator in the event that an unidentified body was located after the initial report. Two separate phone calls should be made: [J LA County Hospital Morgue at (323) 409-7161n062 - Call first if deceased in LA County Hospital [J Coroner at (323) 343-0754 - Follow-up call if a person matching the description is not found at the hospital morgue. All unidentified bodies in LA County go to the coroner. PHOTOGRAPH SUBMISSION State law requires that law enforcement obtain the most recent photo of the missing juvenile and forward a copy (email) to the DOJ Missing Persons Clearinghouse for inclusion in the State's public missing person website. To send photo, call DOJ at (916) 227-3290. [J Scanned photo of missing juvenile scanned and sent to DOJ: Date Emailed: Updated March 2015 Received by: Pagel2 ~ _ MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS MISSING JUVENILE ORGANIZATIONS FOLLOW-UP These organizations can provide valuable law enforcement assistance in locating the juvenile: D National Center for Missing and Exploited Children (NCMEC) at (800) 843-5678 - open 24/7. Call to request investigative assistance and provide requested information I documents. The case will be assigned a case manager who can provide valuable investigative assistance. The NCMEC is authorized by Federal law to receive CORI information. Date Registered: Investigator: _ ~ NCMEC Case Manager Assigned: _ Phone: ~ NCMEC Case Number (18ceived affflr18{1lslnltlon): ~ _ ~~ _ D State of California Missing Persons Clearinghouse (800) 222-3463 - Call to confirm the NCIC entry has all the required information and request assistance with the investigation. DOJ can produce a flyer, if needed. DOJ Employee contacted: ~ Photograph submitted by email: Yes No (Ci1c18 One) D National Missing and Unidentified Persons System (NAMUS) - www.NAMUS.gov. The 1/0 will have to obtain a password, via email, to access this system. Case No. _ WITHIN 10 DAYS - COMPLETE AND DELIVER SCHOOL NOTIFICATION D Make notification to the juvenile's school' by completing the Emergency School Notification Form (LAPD Form 09.29.00 [09IQ8l search word "school" in LAPD Forms). Take a copy of the completed form and a copy of the juvenile's photograph to the school. The original form stays w;th case package. Date Form Delivered: By Officer: _ _~ Delivered Copy of Form to School Employee: _ ~ Within 14 Da,£! .- Mlaslng at least 14 days. AND under 18--X'8rs of age. OR II At-Risk" Instruct the parent/guardian to obtain copies of the juvenile's dentaVskeletal/x-rays, as required by the DOJ Form BCIA-4048 (DentaI/SkeletaVPhotograph) issued to parent/guardian when the original report was completed and immediately submit them to the LAPD. Definitions of "At-Risk" (any age) include: o o Victim of Crime or Foul Play In Need of Medical Attention Updated March 2015 o No Pattern of Running Away D Victim of Parent/Family Abduction Page 13 MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS Within 30-Day - Mandatory Follow-Up 3.14 Required for Submission D Contact parent/gu!irdian, obtain any new information, update contact infonnation, including email and cell phone addresses. Obtain secondary contact infonnation of other family members in the event that contact is lost with parent/guardian. D If the juvenile is 16 or 17 years of age, not -at-risk,· and has not been located within 30 days, advise the parent/guardian to obtain the juvenile's dental/skeletallx-raysJphotograph as requested in DOJ Form BCIA-4048 and submit them (voluntarily) to the assigned 1/0. If dental/skeletal/x-ray records are obtained, the 1/0 shall immediately forward them to the State of California Missing Persons Clearinghouse. Date Sent: - - - Received at DOJ by: _ D Photograph of juvenile sent to DOJ Missing Person Clearinghouse as required by law. D DNA: State law requires law enforcement to advise the parent/guardian of their right to voluntarily submit DNA samples of the missing juvenile and/or biological family members. If authorization is obtained, obtain DNA sample and submit to DOJ. For additional information on obtaining and submitting DNA, and to obtain free DNA kits, contact the DOJ Missing Person DNA Program at (916) 227-5997. D Contact NCMEC and speak with assigned case manager. Assist NCMEC with updating their case files, review any tips or leads that NCMEC has received or followed-up on. Ensure that all leads have been entered in DCTS and are documented in the required 30day Follow-up Report. Case Manager Contacted: _ Investigator: Oate: _ _ D Contact the State's Missing Person Clearinghouse to verify receipt of all State required infonnation and documents. Discuss due diligence ideas that may have been previously overlooked. DOJ Employee Contacted: _ Date: _ --_ Investigator. D National Missing and Unidentified Persons System (NAMUS) - Request that a case manager be assigned to the case for additional investigative support. Case Mal"!ager Assigned: _" _ Case No. D Required Follow-up 3.14 Report completed and information entered in DCTS. Date Submitted: Updat,d March 2015 _ Page 14 _ MISSING JUVENILE· CHECKLIST FOR AREA INVESTIGATORS Within eO-Days [J Contact parent/guardian, obtain any new infonnation, update contact infonnation (if changed). Confinn secondary contact infonnation of other family members in the event that contact is lost with the parent/guardian. [J Validate and update the NCIC Missing Persons System (MPS) entry at 60 days with additional information that was not included in the original NCIC entry. Use the NCIC Missing Person File Data Collection Entry Guide and meet with the family to complete the fonn. Once completed, coordinate with Area records clerk to update the existing NCIC entry. The NCIC Guide and additional instructions can be found in LAPO Forms by searching the word" NCIC." [J Contact NCMEC and review the case with the assigned case manager. Confirm that all NCMEC leads have been forwarded to investigator and discuss NCMEC options, resources. and suggestions to assist with investigation. Ensure that all leads have been entered in OCTS and documented"in the required Follow-up Report. Case Manager Contacted: Investigator: o _ _ _ Follow up with Coroner - email copy of report/photo - DO NOT FAX. Date of Contact: o Oate: _ Missing Person Report and photo received by Coroner Employee: _ Oate: _ Within SO-Days o Contact parent/guardian, obtain any new information and update contact information (if changed). Confirm secondary contact information of other family members in the event that contact is lost with the parent/guardian. o Contact NCMEC and review the case with the assigned case manager. Confirm that all NCMEC leads have been forwarded to investigator and discuss NCMEC options, resources, and suggestions to assist with investigation. Ensure that all leads have been entered in OCTS and documented in the required Follow-up Report. Case Manager Contacted: . Investigator. [J _ Date: _ Follow-up 3.14 Report completed and information entered in DeTS. Date Submitted: Updated March 2015 _ Page 16 _ MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS Within I-Menths D Contact parent/guardian, obtain any new information, update contact information (if changed). Confirm secondary contact information of other family members in the event that contact is lost with the parent/guardian. D Contact NCMEC and review the case with the assigned case manager. Confirm that all NCMEC leads have been forwarded to investigator and discuss NCMEC options, resources, and suggestions to assist with investigation. Ensure that all leads have been entered in DCTS and documented in the required Follow-up Report. NCMEC Case Manager Contacted: Investigator: _ Date: _ --_ D Follow-up 3.14 Report completed and new information entered in DCTS record. Date Submitted: _ One Vear and Every V.ar until Case is Closed D Contact parent/guardian, obtain any new information, and update contact information (if changed). Confirm secondary contact information of other family members in the event that contact is lost with the parent/guardian. Update the NCIC entry with new information. D Contact NCMEC and review the case with the assigned case manager. Confirm that all NCMEC leads have been forwarded to investigator and discuss NCMEC options, resources, and suggestions to assist with investigation. Ensure that all leads have been entered in DCTS and documented in the required Follow-up Report. NCMEC Case Manager Contacted: Investigator: > _ Date: _ _ Follow-up 3.14 Report completed and information entered in DCTS. Date Submitted: ~ __ Long Tenn/lnternational/Child Abduction Missing Juvenile Investigative Consideration. D Fingerprints: If fingerprints are available, have the fingerprint profile coded and entered into NCIC by modification of the existing NCIC missing person entry. Assistance can be obtained by contacting the assigned NCIC case manager or the FBI-NCIC Help desk. D NCIC Photograph Additions: Photos can be added in the NCIC Missing Person Record. These photos cannot be viewed in California due to outdated NECS/CLETS software, but they can be viewed by law enforcement via in-car MDCs in other states. To add photos of missing juveniles, suspects, or involved vehicles, contact NCMEC case manager or call the FBI NCIC Help; they will add the photos to the NCIC record. D NCIC 50 State Drlv..... Llcen. / Identification Card Check: Conduct a 50 state check in NECS, especially if the missing juvenile has reached the age of 18. Updated March 2015 P'age II MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS [J NCIC Off-Line Search: This is a transactional log search of all .queries of NCIC for the last 30 years. It requires the I/O to complete a simple form and submit it by email or fax to the FBI. The printout contains the dates and times of all inquiries regarding the subject and the name, agency, and telephone number of the inquiring person(s). This printout also contains background information about the missing person and vehicle license plate information. An off-Line search should be conducted a few times a year on the missing juvenile and all involved suspects. [J NAMUS Check of Unidentified Bodies: Conduqt a NAMUS check on all unidentified bodies found that match description of the missing juvenile. Start by checking those cases closest to where the juvenile was last seen. International and ParentallFamlly Abduction Missing. Juvenile Caaes If the missing juvenile is believed to have been taken out of the county - either as a runaway, or as a parentallfamily abduction, consider the following resources: [J Federal Child Locator Service: Contact LA County Department of Health Services and submit a request to. have the child and suspect parents queried in several federal databases, including new employment databases. [J NCMEC: The NCMEC has an intemational division that specifically assists law enforcement and -left behind- parent/guardians with international missing cases. They have a separate office that provides assistance in domestic parentallfa~i1y abduction cases. [J Interpol: Register any missing juvenile with Interpol who may have been taken out of the country. This includes runaways and parentallfamily abductions. By doing so you may be alerted if/When the juvenile crosses intemational borders of other countries. [J ParentaUFamlly Abduction Cases: Contact the LA County District Attorney's Office and speak with a District Attomey (DA) investigator and the Deputy DA assigned to the case. Many times they may have additional information of which the investigator was unaware. [J FBI - We~t Los Angele. (WLA) Field Office: The FBI-WLA office has a Child Crimes Unit that provides assistance in a variety of missing child cases - specifically cases when'the child is missing under unusual circumstances or taken out of the state or country. Call (310) 477-6565 and ask to speak with a crime against child supervisor. [J DSVD Fugtlve Warrant Section - Foreign Prosecution - Interpol Liaison Unit: The Department's official liaison with Interpol. Can assist with intemational law enforcement issues where a child and or suspect has fled, or believed to have fled the country. If Unable to Locate Parent/Guardian [J . Post OffIce: Send an envelope to the. last known address of the missing person, parent or witness, with your own name and address in the upper left comer. Write on the envelope in large bold letters, DO NOT FORWARD - ADDRESS CORRECTION REQUESTED. If a forwarding address has been left, you will be notified. Updated March 2015 Page 17 MISSING JUVENILE CHECKLIST FOR AREA INVESTIGATORS MISSING/ABDUCTED JUVENILE INVESTIGATNE RESOURCES Los ANGELES POLICE DEPARTMENT Computer unrt, Co m Division ~~r.ra~ Crim FEDERALflNTERNAT10NAL (213) 5334657 FBI, West LA Child Abduction Office (310) 4n~585 Crime Tip Line (2417) (877) 527-3247 ICE - Long Beach (562) 624-3800 Cyber Support Unit, Office of Operations (213) 486-6041 NCIC Off·Llne Search (can./so Reqlll8t IJifJ FBlM.A) (304) 625·3000 Adult Missing Persons Uni~ DSVD (213) 996·1800 Federal Parent Locator service (916) 464·5050 ForeIgn Prosecution Unit - Departmenfs Inte 01 Uaison, DSVD (323) 727·8617 US Offtce of Personnel Management (202) 606·2424 Juvenile Division (213) 486·0570 Interpol (2411) (202) 618·3900 ) Consultants (213) 486·0560 US Department of State, Passport Alerts (888) 407-4747 ) Internet Crimes Against Children Unit (562) 624-4027 > Sexually Exploited Child Unit (213) 486-0580 LAPDonllne (To Piece Flyer on LAPD Public (213) 486·5940 webpagt) (202) 955-0307 US Poslallnsp8ctors (2417) (877) 87So2455 I LAX Sub·Statlon (310) 646·2255 Technology Unit Major Crimes Division (213) 484·6700 CHP Southem Division (818) 240·8200 Media Relations (213) 48&-5910 DOJ Journal Search (916) 227·2720 Robbery Homicide Division (213) 486-6850 DOJ Mexico Liaison Unit (858) 268-5300 (213) 486 6918 DOJ Missing Person Clearinghouse (800) 222-3463 (213) 996 1330 DOJ Record Flagging (916) 227-3689 DOJ Sex Offender Registry (918) 227 3289 DOJ Violent Crime Investigative Support (916) 227-4736 (2417 ) ceo Phone TTICklng) Department Sex Offender Coordinator Tactical Technology Section (L.PRdBtB) STATE OF CALIFORNIA FAMILY SUPPORT &ASSISTANCE RESOURCES DCFS Hotline (To Chedc PenJnt & Child HIa1Dty) (800) 540-4000 National Center for-Missing ana Exploited Children (NCMEC) el417 frrgHsh &SD(fII/shJ (800) 843-5678 DCFS Child Abduction Office (323) 881·1352 Find the Children (NoRUIIIIDYC88e8) (888) 477-6721 District Attorney Command Post (2417) (213) 974·3607 CA DOJ Missing Person Clearinghouse (2417) (916) 222-3463 District Attorney Child Abduction Unit (213) 974·5985 DA Child Abduction Investlgators (213) 974·7424 Probation Department (213) 974-9331 Updated March 2015 Page 18 Prepared by: Detective Support and Vice Division and Juvenile Division